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SAP Accounts Payable Master Data |


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SAP Accounts Payable Master Data |

  1. 1. Accounts Payable Version 1.0 Unit 2: Master Data SAP-ERP
  2. 2. Course Agenda <ul><ul><li>Unit 1: Introduction </li></ul></ul><ul><ul><li>Unit 2: Master Data </li></ul></ul><ul><ul><li>Unit 3: Invoice and Credit Note Processing </li></ul></ul><ul><ul><li>Unit 4: Payments </li></ul></ul><ul><ul><li>Unit 5: Inquiries </li></ul></ul><ul><ul><li>Unit 6: Reporting </li></ul></ul>
  3. 3. Unit Objectives <ul><li>At the completion of this unit, you will be able to: </li></ul><ul><li>Describe the structure of the vendor master record </li></ul><ul><li>Describe the data maintained in a vendor master record </li></ul><ul><li>Display a vendor master record </li></ul><ul><li>Display block status </li></ul>
  4. 4. Transaction Codes <ul><li>Company Code Views </li></ul><ul><li>Display Vendor Master Record FK03 </li></ul><ul><li>Display Block Status FK05 </li></ul><ul><li>Company Code and Purchasing Views – Centrally </li></ul><ul><li>Create Vendor Master Record XK01 </li></ul><ul><li>Change Vendor Master Record XK02 </li></ul><ul><li>Display Vendor Master Record XK03 </li></ul><ul><li>Display Block Status XK05 </li></ul>
  5. 5. Key Terms <ul><li>Account Group </li></ul><ul><li>General Data </li></ul><ul><li>Company Code/Accounting Data </li></ul><ul><li>Purchasing Data </li></ul>
  6. 6. Account Groups <ul><li>The Account Group controls: </li></ul><ul><li>The screen layout which is the field that must be populated and the fields that are optional </li></ul><ul><li>Automatic generation of Vendor Number </li></ul>
  7. 7. Structure of the Vendor Master Data Record <ul><li>The Vendor Master Data Record consists of: </li></ul><ul><li>General Data - is data that applies to all Company Codes such as vendor address and telephone numbers. </li></ul><ul><li>Company Code/Accounting Data - is information specific to accounting such as payment transaction data and the number of the Reconciliation Account. </li></ul><ul><li>Purchasing Data - is information relevant to purchasing, such as contact persons and terms of delivery. </li></ul>
  8. 8. Vendor Master Record Screen (FK01) Account Group Account Group Company Code Purchasing Organization
  9. 9. Vendor Master Record Screen (cont.) <ul><li>Each section consists of several tabs with different fields. </li></ul><ul><li>General Data Section consists of: </li></ul><ul><ul><li>Address Details </li></ul></ul><ul><ul><li>Control Data Details </li></ul></ul><ul><ul><li>Payment Transaction Details </li></ul></ul><ul><li>Company Code/Accounting Section consists of: </li></ul><ul><ul><li>Accounting Information </li></ul></ul><ul><ul><li>Payment Transaction Details </li></ul></ul><ul><ul><li>Withholding Tax Details </li></ul></ul>
  10. 10. Vendor Master Record Screen (cont.) <ul><li>Purchasing Data </li></ul><ul><ul><li>Partner Functions </li></ul></ul><ul><li>Vendors are Company Code specific. </li></ul><ul><ul><li>A company code segment is required to make a vendor payment </li></ul></ul><ul><li>A Purchasing Organization segment is required to issue a Purchase Order for each vendor. </li></ul>
  11. 11. Vendor Master Record Screen (FK03) Information is held under these sections
  12. 12. General Data – Address Data Section (FK03) Forward to next tab
  13. 13. Payment Transaction Tab (FK03) Review Vendor Bank Information
  14. 14. Create, Change and Display Vendor Data <ul><li>When creating a Vendor Master Record: </li></ul><ul><li>It is possible to copy the details from an existing vendor to a new vendor by copying with reference. </li></ul>Copy with reference
  15. 15. Create, Change and Display Vendor Data (cont.) <ul><li>It is possible to establish from the system, which user made any changes and when and what was changed – through transaction XK04. </li></ul>
  16. 16. Block/Unblock a Vendor Master Record <ul><li>Prevents Purchase Orders from being issued to a vendor. </li></ul><ul><li>The block is set at Company Code and Purchasing Organization level. </li></ul><ul><li>Types of Block: </li></ul><ul><ul><li>Posting Block – Not possible to post a finance entry onto the vendor account. </li></ul></ul><ul><ul><li>Purchasing Block – Not possible to create a Purchase Requisition or Purchase Order for the vendor. </li></ul></ul>
  17. 17. Initial SAP Screen to block a Vendor (FK05) Block is set at this level
  18. 18. Possible Block Types (FK05) A checked box indicates that the account is blocked
  19. 19. Quality Block Available Options Include (XK05)
  20. 20. Display block information from Vendor Master Display block information from the Vendor Master Record
  21. 21. Unit Recap <ul><li>Structure </li></ul><ul><li>Data Maintained </li></ul><ul><li>Create, Change and Display </li></ul><ul><li>Display block </li></ul>
  22. 22. Questions and Answers