Securing SharePoint -- 5 SharePoint Security Essentials You Cannot Afford to Ignore


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Redmond Magazine webinar presented on July 9, 2014 on the topic of SharePoint security and governance, with the help of Shaun Nichols (@sharepointgiant), Lead Solutions Engineer at Metalogix.

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  • Demo –
    Permissions Report
    Highlight how someone gets permissions
    Show users with Direct Permissions
    Show Cleanup User Permissions
    Show Authenticated Users
    Orphan User
    Revoke Permissions

    From pervious slide – show tagging sites to show confidential, etc
  • Demo
    Audit log report
    Site or Site Collection features
    Talk about archiving the audit log
  • Demo
    CP alerts for permissions changes - Receive alerts when changes are made
    CP policies - Prevent users from causing havoc
  • Cleanup permissions – like users with direct permissions
  • Presentation Title
  • Securing SharePoint -- 5 SharePoint Security Essentials You Cannot Afford to Ignore

    1. 1. Securing SharePoint: 5 SharePoint Security Essentials You Cannot Afford to Ignore CHRISTIAN BUCKLEY SHAREPOINT MVP & CHIEF EVANGELIST SHAUN NICHOLS LEAD SOLUTIONS ENGINEER
    2. 2. Christian Buckley Chief Evangelist & SharePoint MVP Metalogix @buckleyplanet
    3. 3. Shaun Nichols Lead Solutions Engineer Metalogix @SharePointGiant
    4. 4. For over a decade, Metalogix has developed the industry’s best and most trusted management tools for SharePoint, Exchange, and Office 365, backed by our live 24x7 support. Over 14,000 clients rely on Metalogix tools every minute of every day to monitor, migrate, store, synchronize, archive, secure, and backup their collaboration platforms. We are committed to your Success with SharePoint!
    5. 5. SharePoint Growth & Evolution SharePoint Releases Metadata Content
    6. 6. Readiness o How important is governance in your organization/company today? o Do you know who is getting access to what information? o Do you store any financial or legal records in SharePoint? o Do you know who can access or has accessed it? o Do you have compliance regulations that you have to adhere to? o If there was a security breach, who would be held responsible? o Do you regularly run audits on usage, security, content, or permissions? o Do you have an IS department that is asking for reports? o How do you respond to compliance requirements for Audits? o What does the process look like today?
    7. 7. What is Governance?
    8. 8. A 2012 CIO survey by Gartner shows an increasing push in collaboration, analytics, and cloud computing. They predict that by 2016, 20% of CIOs in regulated industries will lose their jobs for failing to implement the discipline of information governance successfully.
    9. 9. Technical Governance Means…  Logins work  Data is secure  System performs well  Metadata applied  End users can quickly find their content  Storage is optimized  Content lifecycles in place, regularly reviewed  Legal and regulatory requirements being met
    10. 10. Corporate IT SharePoint Content Strategies Priorities Budgets Customers Facilities Hardware Software Assurance Test Support Ownership Permissions Roles Storage Architecture Retention Auditing Reporting Permissions Ownership Requirements Retention Search Decommission
    11. 11. Survey says…. 36% of SharePoint users are breaching security policies (CMSWire) Only 18% of enterprises use technical controls to prevent access to sensitive information. Most — 73 percent — rely on written policies or informal understandings with their workforce (CMSWire) 60% of organizations have yet to bring SharePoint into line with existing data compliance policies. (AIIM) Two-thirds of SharePoint-using companies in a recent survey have admitted to having ‘no active security policy’ in place (Emedia) A survey revealed that 79% of respondents stored sensitive or confidential information on their SharePoint platform (CMSWire)
    12. 12. What are the 5 most common SharePoint security concerns?
    13. 13. 1. Failure to define (and communicate) policies and procedures.  Start with non-technical elements  Develop a Security Policy  Implement a training plan for end users  Develop a strategy for ensuring users know what content is confidential 34% of IT administrators said that they'd "sneaked a peek" at documents they weren't authorized to view, including employee details and salary information (DarkReading)
    14. 14. 2. Failure to implement any kind of permissions best practices.  Apply permissions using Least Privileged principles  Don’t give users Direct Access  Embrace SharePoint Groups and/or Active Directory Groups  Ensure Appropriate Use of the Authenticated Users Group  Clean up Orphan Users  Use Broken Inheritance Responsibly  Revoke permissions quickly
    15. 15. 3. Failure to regularly audit access to content and sites.  Are we adhering to Compliance or Governance requirements?  Who has been accessing specific content?  How often are specific sites being accessed?  What features of SharePoint are being used?  Are we managing the volume of log data?
    16. 16. 4. Failure to monitor changes to security settings.  SharePoint security changes over time  Ensure users are continuing to adhere to security policies  Prevent users from causing havoc  We need to plan how we will stay on top of changes
    17. 17. 5. Failure to empower users and admins with the right permissions.  Find your responsible business content owners  Enable and Equip them to manage access to their content  Ensure management access is limited to those with appropriate permissions  Segment your administration responsibilities – Power Users, business owners
    18. 18. Everyone wants an easy button
    19. 19. Apply the Top 5 Security Essentials using ControlPoint  Easily make changes to or revoke permissions across any scope – even between farms  Audit Permissions to ensure only the right people have access  Meet compliance and governance requirements with regular scheduled reports  Monitor what users are doing – receive Alerts for unexpected security changes  Permissions Management wizard for the casual user
    20. 20. ControlPoint demo
    21. 21. Permissions Reporting Auditing Compliance ControlPoint: Security and Compliance BenefitsObjectives • Policy driven security and permissions across SharePoint farms • Seamless extension to out-of-the-box security administration • Increased compliance insight and transparency • Mitigate risk of data loss due unauthorized access to content • Provide audit trails of content access • Provide automation of governance policies
    22. 22. Best Practices  Make governance a priority  Look at your systems holistically (a business view), regardless of where the servers sit  Clarify and document your permissions, information architecture, templates, content types, taxonomy -- and ownership of each  First define what policies, procedures, and metrics are needed to manage your environment, and then look at what is possible across your various tools and platforms
    23. 23. Thank you! @buckleyplanet 30 Day Trial of ControlPoint