Christian Buckley
Chief Marketing Officer
www.buckleyplanet.com
@buckleyplanet
cbuck@beezy.net
Beezy is the premier enterprise collaboration solution for Microsoft
Office 365 and SharePoint, extending the feature set ...
What we’ll cover…
01 | Common SP Management Concerns
02 | A Changing Admin Interface
03 | Basic Admin Capabilities
04 | So...
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01 | Common SP Management Concerns
SharePoint Releases
Metadata
Content
Infrastructure
maintained solely
for customer
On premises or off
Managed by the
customer, or by a
3rd party hoster
Private...
Partner Hosted
Private Cloud
• Dedicated environment
• Externally hosted
• Externally or internally
managed
• Internally d...
Service Delivery
What are the 5 most
common SharePoint
management concerns?
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02 | A Changing Admin Interface
The Usual Three Suspects
Permissions Management
Reporting & Insight – e.g. usage, growth
Responding to Audit requests
Clea...
Farm Admin is Site Collection Admin
AD v SP Groups
Broken Inheritance
Direct Permissions
Misuse of “Authenticated Users”
A...
Beware of the large log file
Beware of the “disappearing” log file
Reactive v Proactive
Be prepared for lots of mouse clic...
Simple.One SharePoint Site.
Not so Simple.More than One Site?
36 percent of SharePoint
users are breaching security
policies-
CMSWire
A survey revealed that 79 percent of the
responden...
view SharePoint Governance as critical have a well defined strategy
67%
26%
0%
10%
20%
30%
40%
50%
60%
70%
80%
- Redmond M...
The End
Result?
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available cmdlets
https://technet.microso
ft.com/en-
us/library/fp161388(v=
office.15).aspx
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03 | Basic Admin Capabilities
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 your Office 365 plan
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 Office 365 Trust Center http://trust.office365.com
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Use DLP in
SharePoint Online
to identify sensitive
data stored on sites
(TechNet)
https://technet.micros
oft.com/lib...
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04 | Solving Common Problems
How can I solve the 5 most
common SharePoint
management concerns?
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05 | Making the Cloud Transition
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Need space and
maintenance planning Most likely provided
Licensing costs, but
also upgrades and
ongoing support
Included i...
Full control
Limited to none in
SaaS, some control
over PaaS, full control
over IaaS
Limited ability to
integrate dependin...
Business
Need Service
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Christian Buckley
Chief Marketing Officer
and Office 365 MVP
cbuck@beezy.net
@buckleyplanet
/IN/ChristianBuckley
Thank you!
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online
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Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online

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A walkthrough of the out-of-the-box compliance and auditing capabilities in SharePoint 2013 and Office 365, with a focus on the parity between platforms. Presented at SharePointFest Seattle 2015.

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  • 6
  • Decisions need to be made about build or buy, out source or keep in house
  • Can’t restrict people from “collaborating” – that’s why we have SP - 34% of respondents also said they'd never even considered the security implications surrounding SharePoint – consider including how to share content as part of the strategy since people will. put clear policies in place regarding how information can be shared, and then to monitor access and enforce policy compliance
    Training - 92% agreed that removing information from SharePoint made it less secure, but 30% were willing to take that risk "if it helps me get the job done."
    Classify sites as confidential or non-confidential – sensitivity level – maybe it’s customer or partner focused sites vs intranet sites
    Yet the study discovered that 65% of respondents are not yet marking any of their data. A very low 9% of respondents said they protectively mark all emails, and the same percentage said they do the same for all documents. Only 17% of respondents said they mark all email and documents
  • Demo –
    Permissions Report
    Highlight how someone gets permissions
    Show users with Direct Permissions
    Show Cleanup User Permissions
    Show Authenticated Users
    Orphan User
    Revoke Permissions

    From pervious slide – show tagging sites to show confidential, etc
  • Demo
    Audit log report
    Site or Site Collection features
    Talk about archiving the audit log
  • Demo
    CP alerts for permissions changes - Receive alerts when changes are made
    CP policies - Prevent users from causing havoc
  • 21
  • If your organization were only to implement one SharePoint site, administration would be a breeze. There would always be a clear path of what is happening and how to get from point A to point B.

    But none of us administrate one site.


  • The good news is your organization is committed to SharePoint.
    The bad news is broad adoption breeds complexity. The more engaged your users, the more work it requires to maintain visibility and control.

    Think of it like a highway– one that is constantly growing, paths evolving, visitors changing…
  • Out of the box tools don not adequately meet the needs of SharePoint Administrators for the modern SharePoint deployment.

    Permissions management is in siloes for individual site collections, sites or lists.
    Broken inheritance when used properly is good, when used incorrectly is a security nightmare.
    Ability to know who accessed what content, when di they access something or how often is nearly impossible to obtain
    Insider threats, compliance rules and regulations are increasingly difficult to manage or meet
  • If the percentages here are extrapolated across the entire SharePoint user set, then there is a significant problem here
  • In more organizations the corn maze of SharePoint creates a governance gap.

    Startling Truth:
    67% of organizations view SharePoint Governance as critical but only 26% have a well defined strategy (Source: Axceler Governance Benchmark Survey of 1,000+ SharePoint Administrators)

    The Gap exists because without the right tools it’s HARD not to get lost in the maze. And the result is not only a lot of time is wasted trying to pull data from across multiple sites & farms – but policy enforcement becomes impossible.

    But there is light shining on the maze.
    Axceler clients rate better on the SharePoint Maturity Spectrum because organizations with 3rd party tools (such as Axceler) are 3X as likely to run regular audits and conduct other governance best practice activities…because they now have the capability to do so.


  • A failure of policy, inadequate procedures and lack of technical enforcement can often lead to serious data leaks
  • 41
  • 57
  • Can’t restrict people from “collaborating” – that’s why we have SP - 34% of respondents also said they'd never even considered the security implications surrounding SharePoint – consider including how to share content as part of the strategy since people will. put clear policies in place regarding how information can be shared, and then to monitor access and enforce policy compliance
    Training - 92% agreed that removing information from SharePoint made it less secure, but 30% were willing to take that risk "if it helps me get the job done."
    Classify sites as confidential or non-confidential – sensitivity level – maybe it’s customer or partner focused sites vs intranet sites
    Yet the study discovered that 65% of respondents are not yet marking any of their data. A very low 9% of respondents said they protectively mark all emails, and the same percentage said they do the same for all documents. Only 17% of respondents said they mark all email and documents
  • Demo –
    Permissions Report
    Highlight how someone gets permissions
    Show users with Direct Permissions
    Show Cleanup User Permissions
    Show Authenticated Users
    Orphan User
    Revoke Permissions

    From pervious slide – show tagging sites to show confidential, etc
  • Demo
    Audit log report
    Site or Site Collection features
    Talk about archiving the audit log
  • Demo
    CP alerts for permissions changes - Receive alerts when changes are made
    CP policies - Prevent users from causing havoc
  • 65
  • Point out that in this example, cloud = Office365
  • Out-of-the-Box Compliance and Auditing, SP2013 On-prem and Online

    1. 1. Christian Buckley Chief Marketing Officer www.buckleyplanet.com @buckleyplanet cbuck@beezy.net
    2. 2. Beezy is the premier enterprise collaboration solution for Microsoft Office 365 and SharePoint, extending the feature set and improving the user experience for on-premises, cloud, and hybrid deployments. We are on a mission to transform the way people work, and to help employees be more connected, innovative, and happy. Learn more at www.beezy.net or @FollowBeezy on Twitter.
    3. 3. What we’ll cover… 01 | Common SP Management Concerns 02 | A Changing Admin Interface 03 | Basic Admin Capabilities 04 | Solving Common Problems 05 | Making the Cloud Transition
    4. 4.     
    5. 5. 01 | Common SP Management Concerns
    6. 6. SharePoint Releases Metadata Content
    7. 7. Infrastructure maintained solely for customer On premises or off Managed by the customer, or by a 3rd party hoster Private Cloud Hybrid Cloud Multiple infrastructure options Components both on premises and off premises Management spread between customer and 3rd party hosters Infrastructure shared by multiple customers Off premises Managed by 3rd party on behalf of customers Public Cloud More infrastructure optionsMany “flavors” of cloud
    8. 8. Partner Hosted Private Cloud • Dedicated environment • Externally hosted • Externally or internally managed • Internally designed Self Hosted Private Cloud • Dedicated environment • Internally hosted • Internally managed • Internally designed Shared or Dedicated Public Cloud • Shared or dedicated environment • Externally hosted • Externally managed • Externally designed Public Dedicated Cloud • Partially or fully dedicated • Externally hosted • Externally or internally managed • Minimal customization Traditional on premises
    9. 9. Service Delivery
    10. 10. What are the 5 most common SharePoint management concerns?
    11. 11.        
    12. 12.        
    13. 13.  
    14. 14. 02 | A Changing Admin Interface
    15. 15. The Usual Three Suspects Permissions Management Reporting & Insight – e.g. usage, growth Responding to Audit requests Clean-up of sites and content
    16. 16. Farm Admin is Site Collection Admin AD v SP Groups Broken Inheritance Direct Permissions Misuse of “Authenticated Users” Anonymous Access
    17. 17. Beware of the large log file Beware of the “disappearing” log file Reactive v Proactive Be prepared for lots of mouse clicks Brush up on your Excel skills Brush up on your SSRS skills
    18. 18. Simple.One SharePoint Site.
    19. 19. Not so Simple.More than One Site?
    20. 20. 36 percent of SharePoint users are breaching security policies- CMSWire A survey revealed that 79 percent of the respondent said that they stored sensitive or confidential information on the SharePoint platform - CMSWire Only 18 percent of enterprises use technical controls to prevent access to sensitive information. Most — 73 percent — rely on written policies or informal understandings with their workforce - CMSWire “60% of organizations have yet to bring SharePoint into line with existing data compliance policies.” – AIIM Two-thirds of SharePoint-using companies in a recent survey have admitted to having ‘no active security policy’ in place - Emedia
    21. 21. view SharePoint Governance as critical have a well defined strategy 67% 26% 0% 10% 20% 30% 40% 50% 60% 70% 80% - Redmond Magazine Survey, 2013
    22. 22. The End Result?
    23. 23.    
    24. 24.         
    25. 25.   available cmdlets https://technet.microso ft.com/en- us/library/fp161388(v= office.15).aspx
    26. 26.
    27. 27.
    28. 28.  
    29. 29. 03 | Basic Admin Capabilities
    30. 30.   
    31. 31.      
    32. 32.        
    33. 33.  
    34. 34.  
    35. 35.   
    36. 36.  your Office 365 plan             
    37. 37.     
    38. 38.     Office 365 Trust Center http://trust.office365.com
    39. 39.    Use DLP in SharePoint Online to identify sensitive data stored on sites (TechNet) https://technet.micros oft.com/library/dn798 914.aspx
    40. 40.   
    41. 41.           
    42. 42.         
    43. 43.  
    44. 44. 04 | Solving Common Problems
    45. 45. How can I solve the 5 most common SharePoint management concerns?
    46. 46.    
    47. 47.       
    48. 48.     
    49. 49.    
    50. 50.    
    51. 51.  
    52. 52. 05 | Making the Cloud Transition
    53. 53.   
    54. 54.   
    55. 55.  
    56. 56. Need space and maintenance planning Most likely provided Licensing costs, but also upgrades and ongoing support Included in vendor- hosted solutions Need to purchase, support and maintain, and upgrade as platform matures Included in vendor- hosted solutions Administrative, developer, and end user skills and training Still requires administrative and possibly dev skills, end user training On Premises Cloud Hybrid Need space and maintenance planning Licensing costs, but also upgrades and ongoing support Need to purchase, support and maintain, and upgrade as platform matures Administrative, developer, and end user skills and training
    57. 57. Full control Limited to none in SaaS, some control over PaaS, full control over IaaS Limited ability to integrate depending on SaaS, PaaS, or IaaS Many limitations OTB, but very robust tools from partners Limited Very complex across on prem and cloud components, very manual Needs to be planned, limited features OTB Defined in SLAs Some OTB capabilities, 3rd party for tighter control and predictability Microsoft recommends 3rd party tools On Premises Cloud Hybrid Very complex across on prem and cloud components, very manual Some OTB capabilities, 3rd party for tighter control and predictability
    58. 58. Business Need Service
    59. 59.     
    60. 60.   
    61. 61. Christian Buckley Chief Marketing Officer and Office 365 MVP cbuck@beezy.net @buckleyplanet /IN/ChristianBuckley Thank you!

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