Managing SharePoint within Office 365

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Session given at Congres SharePoint in Utrecht, The Netherlands in September 2015.

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  • Can’t restrict people from “collaborating” – that’s why we have SP - 34% of respondents also said they'd never even considered the security implications surrounding SharePoint – consider including how to share content as part of the strategy since people will. put clear policies in place regarding how information can be shared, and then to monitor access and enforce policy compliance
    Training - 92% agreed that removing information from SharePoint made it less secure, but 30% were willing to take that risk "if it helps me get the job done."
    Classify sites as confidential or non-confidential – sensitivity level – maybe it’s customer or partner focused sites vs intranet sites
    Yet the study discovered that 65% of respondents are not yet marking any of their data. A very low 9% of respondents said they protectively mark all emails, and the same percentage said they do the same for all documents. Only 17% of respondents said they mark all email and documents
  • Demo –
    Permissions Report
    Highlight how someone gets permissions
    Show users with Direct Permissions
    Show Cleanup User Permissions
    Show Authenticated Users
    Orphan User
    Revoke Permissions

    From pervious slide – show tagging sites to show confidential, etc
  • Demo
    Audit log report
    Site or Site Collection features
    Talk about archiving the audit log
  • Demo
    CP alerts for permissions changes - Receive alerts when changes are made
    CP policies - Prevent users from causing havoc
  • If your organization were only to implement one SharePoint site, administration would be a breeze. There would always be a clear path of what is happening and how to get from point A to point B.

    But none of us administrate one site.


  • The good news is your organization is committed to SharePoint.
    The bad news is broad adoption breeds complexity. The more engaged your users, the more work it requires to maintain visibility and control.

    Think of it like a highway– one that is constantly growing, paths evolving, visitors changing…
  • Managing SharePoint within Office 365

    1. 1. Christian Buckley Chief Marketing Officer www.buckleyplanet.com @buckleyplanet cbuck@beezy.net
    2. 2. Beezy is the premier enterprise collaboration solution for Microsoft Office 365 and SharePoint, extending the feature set and improving the user experience for on-premises, cloud, and hybrid deployments. We are on a mission to transform the way people work, and to help employees be more connected, innovative, and happy. Learn more at www.beezy.net or @FollowBeezy on Twitter.
    3. 3. SharePoint Growth & Evolution SharePoint Releases Metadata Content www.Microsoft.com
    4. 4. most common SharePoint management concerns? What are the
    5. 5.     1. Defining (and communicating) policies and procedures 34% of IT administrators said that they'd "sneaked a peek" at documents they weren't authorized to view, including employee details and salary information (DarkReading)
    6. 6.        2. Failure to implement permissions best practices
    7. 7.      3. Failure to regularly audit access to content and sites
    8. 8.     4. Failure to monitor changes to security settings
    9. 9.      5. Failure to give users and admins the right tools
    10. 10. The Usual Three Suspects Permissions Management Reporting & Insight – e.g. usage, growth Responding to Audit requests Clean-up of sites and content
    11. 11. Farm Admin is Site Collection Admin AD v SP Groups Broken Inheritance Direct Permissions Misuse of “Authenticated Users” Anonymous Access
    12. 12. Beware of the large log file Beware of the “disappearing” log file Reactive v Proactive Be prepared for lots of mouse clicks Brush up on your Excel skills Brush up on your SSRS skills
    13. 13. Simple.One SharePoint Site.
    14. 14. Not so Simple.More than One Site?
    15. 15. When you’re in Simple mode in the SharePoint Online admin center, the left-hand navigation shows only site collections, user profiles, and settings.
    16. 16.
    17. 17.   available cmdlets
    18. 18.  Use DLP in SharePoint Online to identify sensitive data stored on sites (TechNet) https://technet.microsoft.com/li brary/dn798914.aspx
    19. 19.   
    20. 20.     
    21. 21.  
    22. 22.  your Office 365 plan             
    23. 23.     Office 365 Trust Center http://trust.office365.com
    24. 24.           
    25. 25.         
    26. 26.  
    27. 27.   
    28. 28. http://bit.ly/1VMhvQq http://bit.ly/1KrYKxd
    29. 29. Christian Buckley Chief Marketing Officer and Office 365 MVP cbuck@beezy.net @buckleyplanet /IN/ChristianBuckley Thank you!

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