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Whats Important Slides


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Seminar for Department Chairs, held at De La Salle High School, summer 2007.

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Whats Important Slides

  1. 1. Doing What’s Important
  2. 2. Outcomes <ul><li>Department Chairs will be able to: </li></ul><ul><li>list and prioritize the duties involved in their job, and </li></ul><ul><li>evaluate strategies for fulfilling these job duties. </li></ul>
  3. 3. being Department Chair
  4. 4. Categorizing Duties
  5. 5. Setting the budget Tracking the budget Scheduling teaching loads Scheduling students Ordering textbooks Ordering supplies Assigning year-end awards Attending Academic Council meetings Conducting Department meetings Mediating internal relationships Monitoring faculty Advocating internally External liaison Serving as role model Being curriculum leader Mediating Counseling Coaching Observing classroom teaching Interviewing for new hires Representing Department for tenure Managing departmental policies and procedures Integrating on-going professional development Graham and Benoit, 2004
  6. 6. Administrative roles Leadership roles Interpersonal roles Resource development Improving teaching & learning
  7. 7. <ul><li>Administrative Roles </li></ul><ul><li>Setting the budget </li></ul><ul><li>Tracking the budget </li></ul><ul><li>Scheduling teaching loads </li></ul><ul><li>Scheduling student tracks (honors, AP, remedial) </li></ul><ul><li>Ordering textbooks </li></ul><ul><li>Ordering or buying supplies </li></ul><ul><li>Year-end awards </li></ul><ul><li>Academic Council meetings </li></ul>Leadership Roles Conducting regular departmental meetings Internal intermediary (faculty to principal & back; secretarial issues such as publishing Summer Reading or course descriptions annually) Faculty monitoring (dress code, web presence, etc) Internal advocate (defending the role of your Department/ competing for resources) External liaison (calls from textbook publishers, other high schools, colleges, parents) Role model Curriculum leader Interpersonal Roles Mediator Counselor Coaching Resource Development Formal class observations (pre- and post -observation meetings plus write-ups) Interviews Tenure board duties Managing Departmental policies/ handbook Integrating on-going professional development
  8. 8. Prioritizing Duties
  9. 9. Urgent but not important Urgent and important Not urgent and not important Not urgent but important Covey, 1990
  10. 10. Strategies
  11. 11. Better time management <ul><li>Macro : keeping track of deadlines </li></ul><ul><ul><li>Multiple calendars for multiple deadlines </li></ul></ul><ul><ul><ul><li>School </li></ul></ul></ul><ul><ul><ul><li>Department </li></ul></ul></ul><ul><ul><ul><li>Personal </li></ul></ul></ul>
  12. 12. <ul><li>Micro : managing information and tasks as they come in. </li></ul><ul><ul><li>Actionable? </li></ul></ul><ul><ul><ul><li>2-minute rule </li></ul></ul></ul><ul><ul><ul><li>Not responsible? Forward or delegate ! </li></ul></ul></ul><ul><ul><ul><li>If it’s a multi-step process, </li></ul></ul></ul><ul><ul><ul><ul><li>Figure out the end product </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Map out intermediate steps </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Start with the “Next Step” </li></ul></ul></ul></ul><ul><ul><li>Not actionable? </li></ul></ul><ul><ul><ul><li>Delete it </li></ul></ul></ul><ul><ul><ul><li>Archive it </li></ul></ul></ul>Allen, 2003
  13. 13. Karagos, 2006.
  14. 14. Better data management <ul><li>Filing systems that work </li></ul><ul><li>Using the best tools for the task </li></ul><ul><ul><li>Phone vs. email vs. personal meeting </li></ul></ul><ul><ul><li>Excel is under-utilized for lack of familiarity </li></ul></ul><ul><ul><ul><li>Good for tracking budgets </li></ul></ul></ul><ul><ul><ul><li>Good for scheduling teachers </li></ul></ul></ul><ul><ul><ul><li>Good for scheduling students </li></ul></ul></ul>
  15. 15. Works Cited <ul><li>Graham, Steven and Benoit, Pam. “Constructing the Role of Department Chair.” Department Chair Services – Online Resource Center . 19 November 2004. American Council on Education. 26 May 2007. </li></ul><ul><li>Covey, Stephen R. The seven habits of highly effective people: Powerful lessons in personal change . New York, NY: Fireside, 1990. </li></ul><ul><li>Allen, David. Getting things done: The art of stress-free productivity . New York, NY: Penguin, 2003. </li></ul><ul><li>Karagos, Stefanos. “GTD Wallpaper” . November 29, 2006. </li></ul>
  16. 16. Contact Information <ul><li>Eric E Castro </li></ul><ul><li>Saint Ignatius College Preparatory </li></ul><ul><li>San Francisco, CA </li></ul><ul><li>[email_address] </li></ul><ul><li> </li></ul><ul><li>This work is licensed under the Creative Commons Attribution-Share Alike 3.0 United States License. To view a copy of this license, visit or send a letter to Creative Commons, 171 Second Street, Suite 300, San Francisco, California, 94105, USA. </li></ul>