Library Grant Funding Basics 12 15 08 A


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Library Grant Funding Basics 12 15 08 A

  1. 1. Elizabeth Brown Scholarly Communications and Library Grants Officer Cathy Dixon Grant and Contract Administrator, Office of Sponsored Programs Monday, December 15, 2008 Binghamton University Libraries
  2. 2. Office of Sponsored Programs
  3. 3. <ul><li>What is the Research Foundation’s Office of Sponsored Programs (OSP)? </li></ul><ul><li>What can OSP help us? </li></ul><ul><li>What happens when grants are awarded at BU? </li></ul>
  4. 4. <ul><li>Assist BU Faculty and Staff in securing support for research, training, and other scholarly and creative activities </li></ul><ul><li>Identify potential funding sources </li></ul><ul><li>Assist in the development of proposals and budgets for submission to external sponsors </li></ul><ul><li>Facilitate compliance with federal, state, and University regulations </li></ul><ul><li>Negotiation and acceptance of awards on behalf of The Research Foundation of SUNY </li></ul>
  5. 5. <ul><li>The Sponsored Programs Office website is your first source: </li></ul><ul><li>BU Libraries is a good source: </li></ul><ul><li> </li></ul>
  6. 6. <ul><li>Tools to find research funds </li></ul><ul><li>COS – ( fee-based subscription database ) </li></ul><ul><ul><li>COS funding database includes opportunities from federal and regional governments, foundations, professional societies, associations and corporations. </li></ul></ul>
  7. 7. <ul><li>Philanthropy News Digest (PND): </li></ul><ul><li>Philanthropy News Digest publishes RFPs, (Request for Proposals), and notices of awards as a free service for grant-making organizations and nonprofits. </li></ul><ul><li>RFPs emailed every Friday, summarizes the latest funding opportunities offered by foundations or other grant making organizations. </li></ul>
  8. 8. <ul><li>You just received notice of funding, now what happens? </li></ul><ul><li>Your new award will be administered through the Sponsored Funds office: </li></ul>
  9. 9. <ul><li>Office of Sponsored Programs </li></ul><ul><li>Biotechnology Building </li></ul><ul><li>85 Murray Hill Road </li></ul><ul><li>777-6136 </li></ul><ul><li> </li></ul>
  10. 10. <ul><li>Organizations and types of grants </li></ul><ul><li>Grant Components and Evaluation Criteria </li></ul><ul><li>Advice for library staff applying for grants </li></ul><ul><li>The Foundation Center </li></ul>
  11. 11. <ul><li>Program/grant announcement or invitation </li></ul><ul><li>Proposal preparation and submission </li></ul><ul><li>Proposal review and notification </li></ul><ul><li>Project begins </li></ul><ul><li>Project review and reporting to funder </li></ul><ul><li>Renewal, resubmission, or project funding ends </li></ul>
  12. 12. <ul><li>Operating Grants - operating expenses (utilities, etc.) </li></ul><ul><li>Capital Equipment Grants - building and renovations projects </li></ul><ul><li>Endowment Grants </li></ul><ul><li>Special Projects Grants </li></ul>
  13. 13. <ul><li>US Government (Federal) </li></ul><ul><li>State Government (New York) </li></ul><ul><li>Private Foundations </li></ul><ul><li>Non-Profit Organizations </li></ul><ul><li>Corporations </li></ul>
  14. 14. <ul><li>Institute of Museum and Library Services (IMLS) </li></ul><ul><li>National Historical Publications and Records Commission (NHPRC) </li></ul><ul><li>National Endowment for the Humanities (NEH) </li></ul><ul><li>National Endowment for the Arts (NEA) </li></ul><ul><li>Save America's Treasures (SAT) </li></ul><ul><li>National Science Foundation (NSF) </li></ul>
  15. 15. <ul><li>Demonstrate that work will benefit the public </li></ul><ul><li>Application forms are required (and complex) </li></ul><ul><ul><li> site </li></ul></ul><ul><ul><li>OSP assistance and campus guidelines </li></ul></ul><ul><li>Review process is lengthy and rigorous </li></ul><ul><li>Desirable to show national level of importance in project </li></ul>
  16. 16. <ul><li>Cooperative Collections Development Aid (CCDA) – Department of Education </li></ul><ul><ul><li>Collections funds to support ILL and library lending </li></ul></ul><ul><li>Conservation and Preservation, Department of Education </li></ul><ul><ul><li>Preservation support for library collections </li></ul></ul>
  17. 17. <ul><li>The Ford Foundation </li></ul><ul><li>The Rockefeller Foundation </li></ul><ul><li>The Andrew W. Mellon Foundation </li></ul><ul><li>The Samuel H. Kress Foundation </li></ul><ul><li>The Link Foundation </li></ul><ul><li>The Robert W. Woodruff Foundation </li></ul><ul><li>Open Society Institute (OSI) </li></ul><ul><li>Council on Library Resources (CLIR) </li></ul>
  18. 18. <ul><li>Executive Summary </li></ul><ul><li>Grant Narrative </li></ul><ul><ul><li>Statement of the Problem/Need </li></ul></ul><ul><ul><li>Goals/Objectives/Outcomes </li></ul></ul><ul><ul><li>Methodology/Work Plan/Project Plan </li></ul></ul><ul><ul><li>Staff/ Principal Investigators (PIs) </li></ul></ul><ul><li>Evaluation / Assessment </li></ul><ul><li>Sustainability </li></ul><ul><li>Project Budget </li></ul><ul><li>Supporting Documentation </li></ul>
  19. 19. <ul><li>Clarity </li></ul><ul><li>Completeness </li></ul><ul><li>Internal Consistency </li></ul><ul><li>External Consistency </li></ul>
  20. 20. <ul><li>The Proposal Process: </li></ul><ul><li>Brainstorming and planning is essential. </li></ul><ul><li>Generating a strong project idea is the most critical step. </li></ul><ul><li>Identify funding agencies and sources. </li></ul><ul><li>Matching projects to the most appropriate organization and program is essential. </li></ul><ul><li>Allot enough time to complete proposal. </li></ul>
  21. 21. <ul><li>Private organization support and relationships are generally less formal. </li></ul><ul><li>Non-Profit organizations tend to function like private foundations. </li></ul><ul><li>Federal sources usually have rigorous application, review, and reporting procedures. </li></ul>
  22. 22. <ul><li>Clearly define the project parameters. </li></ul><ul><li>State needs the project will address. </li></ul><ul><li>Show actions with measureable results. </li></ul><ul><li>Provide accurate staffing, organizational, and budget information. </li></ul><ul><li>Identify measureable outcomes and benchmarks for the project. </li></ul><ul><li>Demonstrate sustainability of project once the proposal time period ends. </li></ul>
  23. 23. <ul><li>Read the funder guidelines carefully before submitting. </li></ul><ul><li>Ensure facts are researched. </li></ul><ul><li>Make sure project guidelines and requested funds are consistent. </li></ul>
  24. 24. <ul><li>Foundation Directory Online </li></ul><ul><li>Philanthropy News Digest </li></ul><ul><li>On-site library and online chat </li></ul><ul><ul><li> </li></ul></ul><ul><li>Grants Classification System (GCS) </li></ul><ul><ul><li> </li></ul></ul>