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Time management


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Time management

  1. 1. TIME MANAGEMENTSubtitle
  2. 2. OBJECTIVES• Allocate time for people development• Manage weekly planning• Manage priorities2
  3. 3. Time Management• 6 Items• Control Weekly Planning• Do It Now• Chunking• Prioritizing Your Work3
  4. 4. TIME STEALERS• What are some of the things that steal yourtime during the day?• Self-assessment4
  5. 5. 6 Items1.Create a daily “to do” list2.List goals and set priorities A, B, C3.Do A’s first4.Handle each piece of paper (or email) only once5.Do it now6.Ask: what is the best use of my time right now?5
  6. 6. We Make Time - Weekly1. Block Your Own Time2. Important/Urgent3. Work/ Family/Leisure4. Control5.Important things!!6
  7. 7. A . DAILY STAND UPCONFIDENTIAL ANDPROPRIETARY7Monday Tuesday Wednesday Thursday Friday6:00AM7:008:009:0010:0011:0012:00PM1:00 One to One Alice2:00 Weekly Report3:00 Planning
  8. 8. WEEKLY PLANNINGCONFIDENTIAL ANDPROPRIETARY8Monday Tuesday Wednesday Thursday Friday6:00AM7:008:009:0010:0011:0012:00PM1:002:003:00
  9. 9. 4 Quadrants• Franklin Covey’s model◦ Urgent◦ Not urgent◦ Important◦ Not important9
  10. 10. Covey’s four quadrantsImportantUrgent Not Urgent1• Crises• Pressing Problems• Deadline-driven tasks2• Preparation• Prevention• Planning• Relationship building• Values clarificationNotImportant3• Needless interruptions• Unnecessary reports• Unimportant tasks• Others’ minor issues4• Busy work• Irrelevant tasks• Time wasters• “Escape” activities• Excessive internetCONFIDENTIAL ANDPROPRIETARY 10
  11. 11. Do IT Now1.Handle each piece of paper (or email) only once2.Psychology Burden3.Classified/Throw11
  12. 12. CHUNKING1.Bundle related things together2.Combine Little Items3.Morning or afternoon – one hour12
  13. 13. Prioritize work – we make time1.Other People2.Rearrange work3.Share work4.Negotiate date of completion5.Negotiate submission of other works13
  14. 14. Take Away Packets• Review• Will it work for you?14