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Module 3a presentation skills basic instructional skills

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Module 3a presentation skills basic instructional skills

  1. 1. Creating the right learning environment a. Physical Environment - Infrastructure b. Emotional Environment - Mood 1st ModuleModule 3 Presentation Skills
  2. 2. 2 Ice Breaker – Speed of Execution
  3. 3. ckby/BasicTTT/18Jul08/Rev6 3 Course outline (Day 2) Module 3 Presentation Basics a. Preparing the training / presentation materials b. Structuring Learning Process c. Using the basic a/v media d. Doing the presentation 2nd Day Agenda
  4. 4. Learner Centric Adult Learning Theories Physical Environment Emotional Environment Lesson Plan Training Methods
  5. 5. Creating the right learning environment a. Physical Environment - Infrastructure b. Emotional Environment - Mood 1st ModuleModule 1
  6. 6. ckby/BasicTTT/18Jul08/Rev6 6 • Recognition • Participation • Achievement • Personal Growth Adult Learning Needs
  7. 7. participants feel comfortable and safe Results of comfortable and safe environment • try out new ideas, • learn from others, • explore new viewpoints, • change attitudes and behaviors • respects everyone’s viewpoints, and
  8. 8. ckby/BasicTTT/18Jul08/Rev6 9 • Self-Concept • Experience • Readiness to Learn • Time perspective
  9. 9. 10 Principles of effective learning Recency Appropriateness Motivation Primacy 2 way communication Feedback Active Learning Multi-sensory Learning Exercise
  10. 10. a. Physical Environment - Infrastructure b. Emotional Environment - Mood 1st ModuleModule 2.1 Learning Objectives
  11. 11. ckby/BasicTTT/18Jul08/Rev6 12 Lesson plan example (part 1) TITLE: Basic Instruction Skills For New Trainers Lesson Plans WRITTEN BY: Cornelius Koh COURSE GOAL: Address the need for non-training professionals to develop training programs that will help address their business needs & to teach the training programs effectively OBJECTIVES: CORRESPONDING PERFORMANCE OBJECTIVES At the end of this lesson, the participants will be able to develop a lesson plan. Using the blank lesson plan formats, develop a lesson plan for the course that you are teaching. The lesson plan will contain all the required information and the teaching strategy SESSION TIME: 1 hour PAX SIZE: Min: _5_ pax Max: _15_ pax AIDS/ EQUIPMENT: Overheads + OHP Blank Lesson Plan formats Flipchart + markers TEACHING STRATEGY: 1. Show & Tell 2. Exercise 3. Feedback PRE-REQUISITES No pre-requisites
  12. 12. ckby/BasicTTT/18Jul08/Rev6 13 Activity / Timing (Minutes) Content (what to be taught) Training Technique Trainee Activity Aids Required Lesson Plan Intro 15 minutes Objective #1 Lesson Plans What is a lesson plan? Why use a lesson plan? Using a lesson plan Lecture & Discussion Listening & Discussion Lesson plan ppt slides Flipchart & marker Participants bring own laptop Forms A & B Lesson Plan Exercise 60 minutes Objective #1 Lesson Plan Exercise Application Exercise Open Discussion Feedback Session Do exercise Discussion Receive feedback Participant’s Training Materials Participants bring own laptop Forms A & B
  13. 13. Structure of a learning activity
  14. 14. Structure of a learning activity
  15. 15. Structure of a learning activity
  16. 16. Structure of a learning activity
  17. 17. Structure of a learning activity
  18. 18. Review
  19. 19. 21 Module 3 Presentation
  20. 20. Presentation Basics a. Preparing the presentation materials b. Using the basic a/v media c. Doing the presentation Module 3 Presentation Skills
  21. 21. Module 3.1 Preparing the presentation materials
  22. 22. ckby/BasicTTT/18Jul08/Rev6 24 • Gathering audience information • Develop the presentation materials
  23. 23. 25 Video: Paul Potts
  24. 24. Gather audience information
  25. 25. ckby/BasicTTT/18Jul08/Rev6 27 • What –their objectives / needs –language & culture –educational background –sex –learning style or learning preference –concerns/ issues/ fears Gather audience information
  26. 26. ckby/BasicTTT/18Jul08/Rev6 28 • Why? – Tailor training presentation materials & teaching strategy to meet their needs • examples • language • training activities • look, sound & feel Gather audience information
  27. 27. 29 Example of Target Audience Profile • Target Audience: Software Engineers • Business: G&PS Engineering (Professional Commercial Radio Business) • Profile: – Reasonable command of English – Highly functional – May not know subject matter in other areas. – Mixed Educational disciplines – EE, Computer Science, IT – Experience – varies – Actual targeted audience – about 50. – Prefer Demo & hands-on – Prefer problem-oriented learning. Gather audience information
  28. 28. Example of Target Audience Profile – Fear of asking questions – Fear of being asked questions – Passive learning – “waiting” for trainer to “spoon- feed”. – Prefer to learn is small group – Expect instructor to be interesting – Majority Bachelor’s Degree and some post-grads – Years in comapny generally < 2 years. – Interested in details only if related to job. Gather audience information
  29. 29. Do you know your audience? • Do a quick brainstorm of your target audience profile • Compare your target audience profile with your teaching strategy (in the lesson plan). – How well do they match? – What changes would you make? • Time: 20 minutes Gather audience information
  30. 30. ckby/BasicTTT/18Jul08/Rev6 32 Developing the Materials
  31. 31. ckby/BasicTTT/18Jul08/Rev6 33 • Structure –Opening: Tell them what you want to tell them –Body: Tell them –Closure: Tell them what you told them Developing the Materials
  32. 32. ckby/BasicTTT/18Jul08/Rev6 34 • Consider the 5 memory principles –Beginnings –Endings –Connections –Outstandingness –Repeated ideas Developing the Materials
  33. 33. ckby/BasicTTT/18Jul08/Rev6 35 • User friendly –Language, examples & activities suit target audience Developing the Materials
  34. 34. ckby/BasicTTT/18Jul08/Rev6 36 Types of Training Materials to Develop Developing the Materials
  35. 35. 37 Types of Training Materials to Develop • Audio Visual Aids / Presentation Materials – Use • These are used to help the instructor teach the lessons effectively. It provides key points, enhances understanding, and / or provide instructions on how to execute an activity – Examples • Presentation slides • Posters / Prepared Flip Charts • Handouts (notes, worksheets, instructions etc) • Video / Audio materials Developing the Materials
  36. 36. Types of Training Materials to Develop • Instructor Guide – Use • Useful if there are more than one instructor will be teaching and a Train the Trainer may be required • Also useful as a reference for the instructor when the learning activities are complex – Examples • Can be in the form of a separate guidebook that will show instructor how to teach a class • Can be in the form of instructions to explain a particular slide is inserted in the notes section. This may be viewed when Presenter View is set in PowerPoint slideshow mode Developing the Materials
  37. 37. User friendly training material? – What changes do you intend to make that will improve the learning experience of the target audience? Why? – Structure? – Usage of memory principles? • Time: 30 minutes
  38. 38. ckby/BasicTTT/18Jul08/Rev6 44 Structure the learning process
  39. 39. ckby/BasicTTT/18Jul08/Rev6 45 Structure the learning process • Why? – Ensure the learning process is smooth flowing – Participant is able to keep track of what’s currently going on • Prepare participant for what is to come next • Achieve a sense of closure & achievement • See link between previous topic and the next one
  40. 40. ckby/BasicTTT/18Jul08/Rev6 46 Structure the learning process • How? – Opening • Pax get a general feel of the topic to be discussed – Focus the topic • Learn details about topic without straying – Closure • End the topic & reinforce learning – Transition • Link previous topic with the next one
  41. 41. ckby/BasicTTT/18Jul08/Rev6 47 Other Tips • Use appropriate examples, anecdotes, analogies & jokes • When making presentations or giving directions – Consider participants’ learning style • visual, kinesthetic or auditory • figural, symbolic or semantic • global or analytical – Consider participants’ profile • education, language, age, job etc
  42. 42. Module 3.2 Using the basic Audio Visual Media
  43. 43. ckby/BasicTTT/18Jul08/Rev6 49 Using basic a/v media • LCD Projector / OHP – Min 28pt font, don’t block, – focus well, – no keystone – size of 6 ft. by 6 ft. – Remote control – Volume
  44. 44. ckby/BasicTTT/18Jul08/Rev6 50 • Flip charts – Words are readable from far (Min 2” height & Bold) – Use dark colors (Black, Brown & Blue) – Full View – PUT THE MARKER DOWN! – Memory Wall – Parking Lot Using basic a/v media
  45. 45. ckby/BasicTTT/18Jul08/Rev6 51 • Video –Volume –Picture optimal –Rehearse –Lights –Players - FLV, MPEG Using basic a/v media
  46. 46. Using basic a/v media
  47. 47. Using basic a/v media
  48. 48. • Capture • Edit • Convert • Youtube, Metacafe Vmd, ehow Using basic a/v media
  49. 49. Visual Aids Principle • Highlight key points & concepts Using basic a/v media
  50. 50. Visual Aids Principle • Reinforce key points made verbally Using basic a/v media
  51. 51. ckby/BasicTTT/18Jul08/Rev6 57 Visual Aids Principle • Clarify complex concepts and/or data Using basic a/v media
  52. 52. ckby/BasicTTT/18Jul08/Rev6 Visual Aids Principle • Use Pictures to tell the story Using basic a/v media
  53. 53. | Our Challenges: The World Is Changing |
  54. 54. ckby/BasicTTT/18Jul08/Rev6 60 Exercise Using basic a/v media • In this activity, you will practice using the following: –LCD Projector /OHP • Switch on/off, focus, change to spare bulb • Usage principle - pointing, presenting, viewing
  55. 55. ckby/BasicTTT/18Jul08/Rev6 61 Exercise Using basic a/v media • PowerPoint Controls – Press F1 in presentation mode for list of control keys – Black out - B – White out - W – Navigation -  Home, End, Type slide # & press  – Highlighting –Flipchart • Usage principle - writing, tearing, postin
  56. 56. Module 3.3 Doing the Presentation
  57. 57. Preparation Non-verbal communication Module 3.3 Doing the Presentation
  58. 58. Preparation (One Day Before) • Set up training room • Training materials • Inform Participants • Review and Rehearse
  59. 59. Non-verbal communication
  60. 60. Non-verbal communication
  61. 61. Non-verbal communication
  62. 62. Non-verbal communication
  63. 63. Non-verbal communication
  64. 64. ckby/BasicTTT/18Jul08/Rev6 71 Non-verbal communication • Body language – Posture – Eye contact – Facial Expression – Gestures – + Mirroring Non-verbal communication
  65. 65. ckby/BasicTTT/18Jul08/Rev6 72 Non-verbal communication • Body language – Posture - upright, confident – Eye contact - look at all the participants by scanning & segmenting – Gestures & facial expression - congruent to what you are saying – Deep Listening Non-verbal communication
  66. 66. ckby/BasicTTT/18Jul08/Rev6 73 Non-verbal communication • Voice – Pitch – Volume – Tune Non-verbal communication
  67. 67. ckby/BasicTTT/18Jul08/Rev6 74 Non-verbal communication • Voice – Pitch Tempo & Volume varied to match all audience preferences – Big change in pitch, tempo and/or volume to emphasize key learning points. Non-verbal communication
  68. 68. ckby/BasicTTT/18Jul08/Rev6 76 Application • Build rapport - Emotional connection - Trust • Improves transfer of learning - Motivate - Relax Application Non-verbal communication
  69. 69. Show time • Using your training materials, you will do a short presentation • You are given 2 minutes for introduction, 6 minutes for content & 2 minutes for closing • After each presentation, there will be a 2 minutes feedback session
  70. 70. Summary
  71. 71. 80 Carsem Confidential A Member of the Hong Leong Group 1. What do our customers care about most ? Questions

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