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Enterprise Search and Findability
in Microsoft Search
Agnes Molnar
Managing Consultant, Search Explained
Agnes.Molnar@SearchExplained.com
Agnes Molnar
15+ years
experience with
SharePoint & Search
11-years
Microsoft MVP
Clients
& speaking in
30+ countries
Founding Member of
The Search Network
Agnes.Molnar@SearchExplained.com
https://SearchExplained.com
Agenda
Enterprise
Search
Overview
Microsoft
Search
Overview
What
makes it
work?
What’s
coming?
How to get
ready?
Enterprise
Search
Overview
Click to edit title hereSearch: Generic
Click to edit title hereSearch: Application
Click to edit title hereSearch: More than Technology
Source: http://searchpatterns.org
Click to edit title hereSearch Processes
PUSH
Click to edit title hereCrawling & Indexing
Click to edit title hereCrawling & Indexing
Click to edit title hereQuery Processing
Click to edit title hereThe Paradox of Content
Workshop: Enterprise Search and Findability Explained (Agnes Molnar)
Office 365
Workshop: Enterprise Search and Findability Explained (Agnes Molnar)
Click to edit title hereMigrating to Office 365
KEEP &
RE-ORGANIZEKEEP &
“FREEZE”
DELETE /
ARCHIVE
Microsoft
Search
Overview
Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint Online
Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
SharePoint Online
SharePoint 2019
SPO “classic search”
Cloud Hybrid Search
Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Cloud Hybrid Search
Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Bing
Cloud Hybrid Search
Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Bing
Bing for Business
Cloud Hybrid Search
Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
ElasticSearch Azure Search
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Bing
Bing for Business
Cloud Hybrid Search
Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
ElasticSearch Azure Search
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Bing
Bing for Business
Cloud Hybrid Search
WINDOWS OFFICE.COM SHAREPOINT OFFICE APPS BING
M I C R O S O F T S E AR C H
What Makes
Search
Work?
Content
30
“The No. 1 thing you can
do to improve findability
is to attend to your content.”
Office 365
Site
hierarchy
Navigation
& Search
Data
structure
(taxonomy)
Security
Hub sitesGroups
Labels
Teams
Content
Types
OneDrive
Lists &
LIbraries
Content
Type Hub
Click to edit title hereContent Governance
Content – Metadata
34
35
36
37
38
39
40
Users & Context
Click to edit title here“Everything” Search
Click to edit title hereContext Matters!
44
Manager
Direct report
Works with
Emailed to me
Viewed by me
Shared with me
Presented to me
Liked by me
45
Manager
Direct report
Works with
Emailed to me
Viewed by me
Shared with me
Presented to me
Liked by me
46
Manager
Direct report
Works with
Emailed to me
Viewed by me
Shared with me
Presented to me
Liked by me
Works with
Modified by
Jenny Gottfried
Trending around
Jenny Gottfried
Modified by
Jenny Gottfried
Liked by
Jim Geist
Emailed to me
Emailed to me
Works with
Modified by
Jim Geist
Modified by
Alan Brewer
Commented on
Commented on
Trending around
Nancy Anderson
What’s Coming
in Microsoft
Search?
Available Now
•Suggestions as you type
•Personalized results
•Improved people search
•Instant answers (bookmarks, Q&A, Locations)
•Zero-query suggestions
SharePoint & OneDrive
•Microsoft Search in Word, Excel, PowerPoint desktop apps
Office Applications
•Microsoft Search in Bing
Web
•Manage bookmarks, Q&A and Locations
•Analytics for Microsoft Search in Bing
Admin
Microsoft Search API in Graph (Beta)
• Microsoft Search results on your desktop
Microsoft Search in Windows
• Microsoft Search in Word, Excel, PowerPoint web apps
Office Applications
• Redirect search to custom page
• Classic search sites can be upgraded to modern
• Custom refiners, verticals, result types, modern display
templates
SharePoint
OneDrive searches across all files
Roadmap – Later This Year
• OOTB Connectors
• Ingestion API for any content
• Security trimming based on Azure AD
Connectors (Preview)
• Video (incl. Stream)
• Conversations
New verticals
Bookmarks & QnA as you type-in
• Additional health and analysis
Admin
Microsoft Search API in Graph improvements & GA
Roadmap – Later This Year
How to get
Ready?
Time
v1.0 v2.0 v3.0
Minor updates
1-2 year(s) 1-2 year(s)
Thank you!
https://SearchExplained.com
https://yammer.com/SearchExplained
Agnes.Molnar@SearchExplained.com

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Workshop: Enterprise Search and Findability Explained (Agnes Molnar)

  • 1. Enterprise Search and Findability in Microsoft Search Agnes Molnar Managing Consultant, Search Explained Agnes.Molnar@SearchExplained.com
  • 2. Agnes Molnar 15+ years experience with SharePoint & Search 11-years Microsoft MVP Clients & speaking in 30+ countries Founding Member of The Search Network Agnes.Molnar@SearchExplained.com https://SearchExplained.com
  • 5. Click to edit title hereSearch: Generic
  • 6. Click to edit title hereSearch: Application
  • 7. Click to edit title hereSearch: More than Technology Source: http://searchpatterns.org
  • 8. Click to edit title hereSearch Processes PUSH
  • 9. Click to edit title hereCrawling & Indexing
  • 10. Click to edit title hereCrawling & Indexing
  • 11. Click to edit title hereQuery Processing
  • 12. Click to edit title hereThe Paradox of Content
  • 16. Click to edit title hereMigrating to Office 365
  • 19. Click to edit title hereClick to edit title here SharePoint 2007 FAST ESP SharePoint 2010 FAST 2010 (FS4SP) FAST “NextGen”
  • 20. Click to edit title hereClick to edit title here SharePoint 2007 FAST ESP SharePoint 2010 FAST 2010 (FS4SP) FAST “NextGen” SharePoint 2013 SharePoint Online
  • 21. Click to edit title hereClick to edit title here SharePoint 2007 FAST ESP SharePoint 2010 FAST 2010 (FS4SP) FAST “NextGen” SharePoint 2013 SharePoint 2016 SharePoint Online SharePoint 2019 SPO “classic search” Cloud Hybrid Search
  • 22. Click to edit title hereClick to edit title here SharePoint 2007 FAST ESP SharePoint 2010 FAST 2010 (FS4SP) FAST “NextGen” SharePoint 2013 SharePoint 2016 Office Graph SharePoint Online Microsoft Graph SharePoint 2019 SPO “classic search” SPO “modern search” Delve Cloud Hybrid Search
  • 23. Click to edit title hereClick to edit title here SharePoint 2007 FAST ESP SharePoint 2010 FAST 2010 (FS4SP) FAST “NextGen” SharePoint 2013 SharePoint 2016 Office Graph SharePoint Online Microsoft Graph SharePoint 2019 SPO “classic search” SPO “modern search” Delve Bing Cloud Hybrid Search
  • 24. Click to edit title hereClick to edit title here SharePoint 2007 FAST ESP SharePoint 2010 FAST 2010 (FS4SP) FAST “NextGen” SharePoint 2013 SharePoint 2016 Office Graph SharePoint Online Microsoft Graph SharePoint 2019 SPO “classic search” SPO “modern search” Delve Bing Bing for Business Cloud Hybrid Search
  • 25. Click to edit title hereClick to edit title here SharePoint 2007 FAST ESP SharePoint 2010 FAST 2010 (FS4SP) FAST “NextGen” SharePoint 2013 SharePoint 2016 Office Graph SharePoint Online ElasticSearch Azure Search Microsoft Graph SharePoint 2019 SPO “classic search” SPO “modern search” Delve Bing Bing for Business Cloud Hybrid Search
  • 26. Click to edit title hereClick to edit title here SharePoint 2007 FAST ESP SharePoint 2010 FAST 2010 (FS4SP) FAST “NextGen” SharePoint 2013 SharePoint 2016 Office Graph SharePoint Online ElasticSearch Azure Search Microsoft Graph SharePoint 2019 SPO “classic search” SPO “modern search” Delve Bing Bing for Business Cloud Hybrid Search
  • 27. WINDOWS OFFICE.COM SHAREPOINT OFFICE APPS BING M I C R O S O F T S E AR C H
  • 30. 30 “The No. 1 thing you can do to improve findability is to attend to your content.”
  • 31. Office 365 Site hierarchy Navigation & Search Data structure (taxonomy) Security Hub sitesGroups Labels Teams Content Types OneDrive Lists & LIbraries Content Type Hub
  • 32. Click to edit title hereContent Governance
  • 34. 34
  • 35. 35
  • 36. 36
  • 37. 37
  • 38. 38
  • 39. 39
  • 40. 40
  • 42. Click to edit title here“Everything” Search
  • 43. Click to edit title hereContext Matters!
  • 44. 44 Manager Direct report Works with Emailed to me Viewed by me Shared with me Presented to me Liked by me
  • 45. 45 Manager Direct report Works with Emailed to me Viewed by me Shared with me Presented to me Liked by me
  • 46. 46 Manager Direct report Works with Emailed to me Viewed by me Shared with me Presented to me Liked by me Works with Modified by Jenny Gottfried Trending around Jenny Gottfried Modified by Jenny Gottfried Liked by Jim Geist Emailed to me Emailed to me Works with Modified by Jim Geist Modified by Alan Brewer Commented on Commented on Trending around Nancy Anderson
  • 48. Available Now •Suggestions as you type •Personalized results •Improved people search •Instant answers (bookmarks, Q&A, Locations) •Zero-query suggestions SharePoint & OneDrive •Microsoft Search in Word, Excel, PowerPoint desktop apps Office Applications •Microsoft Search in Bing Web •Manage bookmarks, Q&A and Locations •Analytics for Microsoft Search in Bing Admin Microsoft Search API in Graph (Beta)
  • 49. • Microsoft Search results on your desktop Microsoft Search in Windows • Microsoft Search in Word, Excel, PowerPoint web apps Office Applications • Redirect search to custom page • Classic search sites can be upgraded to modern • Custom refiners, verticals, result types, modern display templates SharePoint OneDrive searches across all files Roadmap – Later This Year
  • 50. • OOTB Connectors • Ingestion API for any content • Security trimming based on Azure AD Connectors (Preview) • Video (incl. Stream) • Conversations New verticals Bookmarks & QnA as you type-in • Additional health and analysis Admin Microsoft Search API in Graph improvements & GA Roadmap – Later This Year
  • 52. Time v1.0 v2.0 v3.0 Minor updates 1-2 year(s) 1-2 year(s)