Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Shaky Stacks: New Modes of Collection Development


Published on

Presented at PNLA 2012 by D. Brigham, S. Simpson and D. Westbrook

Published in: Education, Technology
  • Be the first to comment

  • Be the first to like this

Shaky Stacks: New Modes of Collection Development

  1. 1. Shaky Stacks New Modes of Collection Management for Uncertain Times Doug Brigham Shannon Simpson Danielle Westbrook02 August 2012PNLA ConferenceAnchorage, Alaska
  2. 2. What factors have mostimpacted your collectionsin the past five years?
  3. 3. Issues UBC is facing• Library-wide reviews• Space• Money• Time• Shifting priorities, formats, perceptions
  4. 4. What is Collections Management &Planning (CMP)? • A unit in Technical Services that focuses on emerging collections issues • Mostly analyzing physical collections thus far • Provide services for other Library units such as data analysis, project support, recommendations and tools for collections work
  5. 5. CMP by the numbers 1 Librarian & 2 SLAIS co-op Student Librarians Unit is 1½ years old Over 30 active projects Collaborating with 70 colleagues in 20 UBC Library units Working with 5 external partners
  6. 6. How we came to exist• CMP Librarian is a new position• Doug had been the systems librarian; moved to eResources• The Librarys desire to start new collections discussions• Shannon & Danielle hired as co-op students to provide support for emerging projects
  7. 7. Tools & Techniques
  8. 8. Collections Discussions Created collection profiles for each branchUBC Library CollectionProfiles: First RoundAnalysis Report
  9. 9. Suite of Collections Tools• Circulation and Acquisitions Reports• Duplicates Reports• In House Use Tracker• Item Flagging in the ILS• WorldCat Analysis
  10. 10. Circulation & AcquisitionsReportsDetermine collections growth & use• Annual breakdown items acquired• Annual breakdown of circulation statistics
  11. 11. Duplicates ReportsIdentify and remove unnecessary duplicates to free upspace and make our collections stronger• Duplicates on the same bibliographic record• Can specify different duplicate thresholdsPartners• Serials• Cataloguing• Systems
  12. 12. In House UseInformation about collection use not captured inour ILSComponents• In House Usage Tracker• In House User InterfaceOur Partners• Systems• Borrower Services• Library branches
  13. 13. Education Library 43% More Use!
  14. 14. In House UseBenefits• More accurate depiction of use• In House use patterns can be analyzed• Layout of collections and user space
  15. 15. Item Flagging in the ILSAllows us to identify & mark items for later action –streamlines future collection management decisionsFlags for later action• To ASRS• From ASRS• To IRL immediately• To IRL if possible• Do not remove to IRL• Review for IRL in 3 years• Please withdraw
  16. 16. WorldCat Collection AnalysisTMIdentify gaps in the collection, overlap with otherlibraries and items unique to UBC• Module of WorldCat• Compares UBC Library collections to other institutions’ collections• Great for gap analysis• Potential for regional collection management and storage facilities
  17. 17. Technical Services WorkflowsAnalysis done in Summer 2011 to support theTechnical Services (TS) Review• Over 160 workflows on TS processes• Gave CMP an overarching view of material flow• Learned how to extract and analyze workflows
  18. 18. Benefits of the CMP unit• A dedicated unit provides support for colleagues that other units cannot• Library-wide focus means we can connect the dots• We can assist with horizontal and vertical integration for collections management• We bring a unique blend of skills and perspectives
  19. 19. Collections Projects
  20. 20. Collections PilotsResponse to collections discussions and last copyguidelines in Art, Architecture & Planning (AArP),and MusicAArP• Examine how the last copy guidelines would shape a weeding project.Music• Determine how to define and identify core items in a subject.
  21. 21. Why Renew?Summer 2012 special project with eResourcescolleagues• Laying the groundwork for renewal decisions• Greater scrutiny in the process• Organizing usage stats & cost data• What to put in the renewal calendar• Initial phases of ERMS implementation
  22. 22. Collections MovesBranch closures and reclaiming of space triggerhuge collections shifts• Closing the Music Library to create a new Arts Library• President taking the remaining half of a floor in Koerner library• Need to shift collections in four branches plus ASRS ~ 930,000+ items in play• Integrated Research Library slated to open January 2015
  23. 23. The Big Picture
  24. 24. Is there a big picture?• Our work has been project-based• No broader initiatives• We have not secured ongoing buy-in from colleagues• There is a huge amount of potential in the unit• Were surviving – but were not yet thriving
  25. 25. How to survive• React to the current situation• Develop solid solutions• Build relationships across the organization• Deliver successful projects• Use data to support your actions• Utilize the skills you have• Work with the resources available
  26. 26. Surviving Some rights reserved by xlibber
  27. 27. How to thrive• Be prepared and forward-looking• Get buy-in and sustain continuous dialogue• Incorporate new skill sets - create ones that dont yet exist• Integrate your project experiences• Use data to inform your decision making• Devote time to research & development• Support the unit with adequate resources
  28. 28. Thriving! Some rights reserved by W J (Bill) Harrison
  29. 29. What do you think?
  30. 30. Thank you!Doug Brighamdoug.brigham@ubc.caShannon Simpsonshannon.delay@gmail.comDanielle CMP 2012.005/1