E Sponder Project

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E Sponder Project

  1. 1. A holistic approach towards the first responder of the future<br />Dimitris Vassiliadis – Project Coordinator<br />EXODUS S.A.<br />
  2. 2. Contents of the Presentation<br />The eSPONDER project: profile, objectives and key activities<br />Working with the Security Work-programme – Answering the Call<br />Consortium formation – Assigning roles to partners<br />Writing of the Proposal<br />The Coordinator<br />The Hearing and preparation phases<br />
  3. 3. eSPONDER at a Glance<br />
  4. 4. Project Overview<br />The eSPONDER<br />New Generation First Responder <br />Operations Support Platform<br />Training platform for First Responders<br />Logistics of First Responder <br />Operations<br />Regulation Framework of First<br />Responder Operations<br />Demonstration and validation of<br />eSponder in full-scale field trials<br />Holistic approach<br />Technology Development<br />Regulations and Logistics<br />Training of first responders<br />
  5. 5. Who we are<br />Consortium at a glance<br />Project information<br />Duration: 48 months<br />Budget: 12,595,983 € <br />EC Funding: 8,791,544 €<br />15 partners from 9 countries<br />8 SMEs, 2 Universities, 1 Company, <br />1 NGO, 1 Public body, 1 Research<br />Organisation, 1 Small Company<br />
  6. 6. The eSPONDER helmet and wearable user terminal<br />The system consists of a helmet mounted microphone and ear speaker assembly that easily snaps onto the user&apos;s fire helmet.<br />Project Overview<br />The First Responder Unit<br />FRU Wearable Computer<br />Integrated Navigation and Positioning Module<br />Outdoor: GPS/DGPS, Indoor: LPS, microwaves, ultrasonic and/or laser)<br />Communications Component<br />BT, Wifi, 3G, Mobile WiMax, LTE, GSM<br />Application Specific Sensors<br />measure physiological parameters in real-time<br />Textile Integration<br />FRU local network for unobtrusive operations<br />
  7. 7. The eSPONDER MEOC - Operator Terminals and Internal View<br />Image courtesy of PANOU S.A.<br />Project Overview<br />The eSPONDER MEOC<br />Provincial Government Response Coordination<br />Coordination of Ministry Responses<br />Municipal and National Support<br />Coordination of local support efforts<br />Communications Interoperability<br />BT, Wifi, 3G/UMTS, WiMax, WSN, WPAN,VHF, UHF, Tetra, Satellite<br />In situ Base of Operations<br />Manage locally dispersed first response resources<br />Incident Monitoring and Reporting<br />high-resolution cameras on 13-meter masts with close-ups at up to 10km distance<br />
  8. 8. The eSPONDER EOC <br />Sharing a common operational picture.<br />Project Overview<br />The eSPONDER EOC<br />Data Fusion and Mediation<br />Portal and Back-Office Applications<br />Real-time Communications Server<br />Wifi, 3G/UMTS, WiMax, VHF, UHF, Tetra, Satellite<br />3-D GIS platform<br />Static geographic and environmental information<br />Emergency Response Planning - Execution<br />Overall command of processes and resources<br />
  9. 9. Project Overview<br />eSPONDER in practice <br />2 Major Pilot Events<br />3 Simulated Scenarios covering end-to-end activity of first response work<br />Simulated events cover both normal and abnormal types of crisis<br />Total of 150 First Responders <br />participating<br />eSPONDER-based Training to involved personnel<br />
  10. 10. Working with the Security Call<br />
  11. 11. Working with the Security Call<br />eSPONDER was an idea initially conceived and submitted in the Joint Call of <br />ICT and Security lines in November 2007. <br />Although evaluated above all thresholds, the proposal did not get funded.<br />When the Second call was published we saw it as a great opportunity to make <br />another effort.<br />SECOND SECURITY CALL FOR PROPOSALS<br />SEC-2009.4.2.1: First Responder of the future<br />Consult the material from the Relevant Information days – both National (PRAXI) and International. Information days provide very useful insight at all cases.<br />Always make the best of the “three Bibles”:<br />Work-programme<br />Guide(s) for Applicants<br />Guide for Submission and Evaluation of Proposals<br />
  12. 12. Consortium formation<br />Assigning roles to partners<br />
  13. 13. Consortium - Putting together the puzzle<br />The steps we followed in putting together the eSPONDER team were:<br />Identified the subject of interest<br />Generated a 3-page abstract identifying key objectives and partners sought<br />Circulated the abstract to 3 partners that we consider as core members and then contacted potential partners on a confidential basis <br />For each potential partner we created a set of requirements on which we negotiated their participation – proposed potential role and involvement for each partner<br />We generated a roadmap with specific deadlines and progress milestones that all partners should abide to<br />Held 3 progress telcos involving all partners during the last 5 weeks before submission<br />Held weekly discussions with all partners separately and with groups of partners involved in the common activities (activity lines, work-packages) <br />
  14. 14. Consortium Overview -1<br />
  15. 15. Consortium Overview - 2 <br />
  16. 16. Consortium Overview - 3<br />
  17. 17. Working on the Proposal<br />
  18. 18. Proposal Writing<br />Some and hints and tips for proposal writing:<br />Generate the proposal template at the beginning of the process and include detailed instructions regarding what each section is about and how each partner should contribute to it.<br />Make sure that your aspirations are in line with the call’s objectives and feasible within the duration of the project and the requested EC contribution.<br />Objectives in your proposal should be SMART:<br />Specific, <br />Measurable, <br />Attainable/Achievable, <br />Realistic, <br />and Time-bound<br />4. Don’t say what you would like to do. Say what you can and will do and how you will do it eventually.<br />
  19. 19. Proposal Writing<br />5. All partners have to contribute to the composition of the proposal. Partner complementarity and individual expertise is made obvious to the expert evaluator and is a bonus!<br />6. Pay attention to standards, security, regulations and legal aspects<br />e.g. use of anonymised data for demonstration purposes<br />7. Ensure the participation of SMEs and define a strong user group. <br />8. End-users have to be active in the proposal setup. They will provide different viewing angles of the same aspect, that will have a positive effect on the proposal’s content.<br />9. Have two iterations in the proposal writing process. It will help with covering all parts of the proposal with content of equal quality.<br />10. Pay extra attention to the sections of Impact and Exploitation.<br />
  20. 20. The Coordinator<br />
  21. 21. Coordinator’s Role<br />The Coordinator is the driving force in the proposal setup phase.<br />Monitors and controls the entire process.<br />Defines roles and assigns tasks to all partners. Ensures consortium’s complementarity and coherence of all partners contributions. Forms groups of partners that may work together for specific work-packages or sub-projects (in the case of an IP)<br />Performs overall quality control of the proposal. Ensures well-balanced description of all aspects tackled by the proposal.<br />Sets up and controls the proposal’s EPSS portal. Forms A1, A2 and A3 as well as PART B.<br />Manages the financial aspects of the proposal ensuring normal budget distribution according to individual effort requirements per partner.<br />Establishes regular communications with all partners through email and telephone (telcos are necessary).<br />Pushes for excellent contributions and keeps a contingency plan in the case of e,g late contributions or withdrawal of a partner.<br />
  22. 22. The Hearing and Negotiation <br />Phases<br />
  23. 23. The Hearing<br />Once the proposal is positively evaluated the consortium (coordinator + 2 <br />more representatives max.) is invited for a hearing. <br />In order to prepare for the hearing one must:<br /> 1. Be a master of all issues relevant to the proposal and its contents<br /> 2. Prepare to address all questions listed in the Evaluation Summary <br /> Report (ESR)<br />Be careful: Grade and ranking of the proposal is only finalized afterthe hearing<br />During the hearing make sure that you provide sound answers to all questions<br />and get ready to support your opinion with valid arguments<br />
  24. 24. The Negotiations Phase<br />So everything has gone as planned and now you are invited for Negotiations.<br />The EC sends an official letter (Negotiation Mandate) inviting you to the Negotiations Phase.<br />Assigns your Project Officer and Legal/Financial Officer that will be your contact points through the Negotiations Phase as well as during the actual project.<br />The PO sets up the NEF Portal, an easy to use web-based platform for uploading all information relevant to the consortium and the proposal (based on Parts A and B of the proposal).<br />All partners need to obtain a Partner Identification Code (PIC).<br />All partners will need to define the relevant contact points for all project issues (technical, administrative, financial).<br />
  25. 25. The Negotiations Phase<br />5. The Coordinator leads the preparation of the Description of Work that will be the Technical Annex to the Grant Agreement. The DoW is based on Part B of the proposal but is modified according to the Negotiation Mandate and comments of the expert evaluators.<br />The Coordinator will prepare and circulate the Consortium Agreement that will be the “house rules” of the Consortium.<br />One negotiation meeting is arranged approximately 10 days after the submission of the first draft version of the DoW.<br />The entire Grant Agreement preparation phase can last up to 3 months.<br />
  26. 26. Conclusions<br />Idea Definition<br />Consortium Formation<br />Proposal Writing and Submission<br />Evaluation<br />Hearing<br />Negotiations<br />CONTRACT<br />I hope this presentation has been helpful. <br />If you still need help:<br />Contact your National Contact Point!<br />www.cordis.europa.eu/fp7/get-support_en.html<br />PRAXI: http://www.help-forward.gr/<br />
  27. 27. Thank you for your time!<br />E-SPONDER <br />Project Coordinator: Dimitris Vassiliadis<br />Email: dvas@exodus.gr<br />Tel.: +30.210-7450321<br />

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