IT Implementation Business Case

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This is a presentation template laying out the business case for an IT implementation. Templates and diagrams were created for 2 different templates: 1) 3-options of do nothing, upgrade, or buy and 2) 2-options of build or buy. Most of the slides are focused on the 3-option scenario.

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IT Implementation Business Case

  1. 1. Crowdsourced Business Presentation Design ServiceIT Implementation Business CaseBusiness Case TemplateThis is a presentation template laying out the business case for an ITimplementation. Templates and diagrams were created for 2 different templates: 1)3-options of do nothing, upgrade, or buy and 2) 2-options of build or buy. Most ofthe slides are focused on the 3-option scenario.ORIGINAL PROJECT DETAILS November 1, 2012http://pptlab.com/presentation?pid=3
  2. 2. PPT Lab (www.pptlab.com) is the only crowdsourced presentation design service. Get consulting-quality presentations at a fraction of the cost!www.PPTLab.comsupport@pptlab.com Each month, we will create well over 50 slides of for our members. As a member, you will drive what business slides we create by submitting your own presentation projects to our team. All presentations will be created by a team of management consultants and follow the Consulting Presentation Framework.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 2
  3. 3. Contents  Overview X  Options Analysis X  Financial Analysis X  Recommendations and Next Steps XPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 3
  4. 4. Contents  Overview  Options Analysis  Financial Analysis  Recommendations and Next StepsPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 4
  5. 5. We looking to invest in technology to solve BUSINESS PROBLEM A, B,and CSummary CURRENT SITUATION FUTURE STATE AND BENEFITS Describe the current situation, including For illustrative purposes… the business problems, business  Consolidation of X disparate systems into 1 sponsors, and potential technology solutions being evaluated. – Improved communication, visibility, and collaboration  Filler text – Filler textPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 5
  6. 6. Insert HeadlineBackground Expand on the current situation in the previous slide. Describe the relevant technical/systems landscape. Describe the business problems (existing and projected) and implications in detail. Mention any analysis that has been performed in the past (e.g. financial business case). Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Insert bumper.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 6
  7. 7. There are 3 options for us—1. Do nothing, 2. Upgrade our systems, or 3.Buy a new systemOptions Given our situation, there are 3 options 1 2 3 OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New SystemPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 7
  8. 8. We are faced with a decision—to build or buy a systemOptions (2-OPTION BUY OR BUY ALTERNATIVE) BUILD OR BUY • Develop a customized SYSTEM • Select and purchase SYSTEM in house from a third party vendor • Filler text • Major vendors in this space include: • Filler textPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 8
  9. 9. Contents  Overview  Options Analysis  Financial Analysis  Recommendations and Next StepsPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 9
  10. 10. Insert Headline 1 2 3Option 1 – Overview OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System OVERVIEW PROS VS CONSPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 10
  11. 11. Insert Headline 1 2 3Top-down and Bottoms-up Elements OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System TOP-DOWN ELEMENTS AND BOTTOMS-UP ELEMENTS  Top-down elements focus on “what now” not  Bottoms-up elements focus on “how” not “what if” “how” and are mainly financial scenarios and typically have a strong operational focus  Filler text filler text filler text filler text filler text filler text filler text  These elements define critical success factors and key performance indicators for implementation  Filler text filler text filler text filler text filler text filler text filler text Insert bumper.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 11
  12. 12. Insert Headline 1 2 3Option 1 – Implementation Timeline OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System 2013 2014 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Identify Implementation Vendors Identify Additional SW Vendors Map Current ‘As Is’ Processes Map Current ‘As Is’ Systems RFP Complete Select SW Vendor Select Implementation Vendor Filler text Filler textPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 12
  13. 13. Insert Headline 1 2 3Option 1 – Key Assumptions OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System • State key assumptions here – include financial, qualitative, internal, and external-based challenges • Filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler textPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 13
  14. 14. Insert Headline 1 2 3Option 2 – Overview OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System OVERVIEW PROS VS CONSPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 14
  15. 15. Insert Headline 1 2 3Top-down and Bottoms-up Elements OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System TOP-DOWN ELEMENTS AND BOTTOMS-UP ELEMENTS  Top-down elements focus on “what now” not  Bottoms-up elements focus on “how” not “what if” “how” and are mainly financial scenarios and typically have a strong operational focus  Filler text filler text filler text filler text filler text filler text filler text  These elements define critical success factors and key performance indicators for implementation  Filler text filler text filler text filler text filler text filler text filler text Insert bumper.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 15
  16. 16. Insert Headline 1 2 3Option 2 – Implementation Timeline OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System 2013 2014 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Identify Implementation Vendors Identify Additional SW Vendors Map Current ‘As Is’ Processes Map Current ‘As Is’ Systems RFP Complete Select SW Vendor Select Implementation Vendor Filler text Filler textPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 16
  17. 17. Insert Headline 1 2 3Option 2 – Key Assumptions OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System • State key assumptions here – include financial, qualitative, internal, and external-based challenges • Filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler textPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 17
  18. 18. Insert Headline 1 2 3Option 3 – Overview OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System OVERVIEW PROS VS CONSPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 18
  19. 19. Insert Headline 1 2 3Top-down and Bottoms-up Elements OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System TOP-DOWN ELEMENTS AND BOTTOMS-UP ELEMENTS  Top-down elements focus on “what now” not  Bottoms-up elements focus on “how” not “what if” “how” and are mainly financial scenarios and typically have a strong operational focus  Filler text filler text filler text filler text filler text filler text filler text  These elements define critical success factors and key performance indicators for implementation  Filler text filler text filler text filler text filler text filler text filler text Insert bumper.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 19
  20. 20. Insert Headline 1 2 3Option 3 – Implementation Timeline OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System 2013 2014 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Identify Implementation Vendors Identify Additional SW Vendors Map Current ‘As Is’ Processes Map Current ‘As Is’ Systems RFP Complete Select SW Vendor Select Implementation Vendor Filler text Filler textPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 20
  21. 21. Purchasing and implementing a new system presents some risks andimportant dependencies that we should consider 1 2 3Option 3 – Major Risks OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System  Filler text  Filler text  Filler text Insert bumper.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 21
  22. 22. Insert Headline 1 2 3Option 3 – Key Assumptions OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System • State key assumptions here – include financial, qualitative, internal, and external-based challenges • Filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler textPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 22
  23. 23. Insert HeadlineBuild Option (Tracker Diagram) BUILD BUY OVERVIEW PROS VS CONSPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 23
  24. 24. Insert HeadlineBuy Option (Tracker Diagram) BUILD BUY OVERVIEW PROS VS CONSPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 24
  25. 25. Contents  Overview  Options Analysis  Financial Analysis  Recommendations and Next StepsPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 25
  26. 26. Insert HeadlineCost Summary and Comparison 1 2 3 OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System Software Costs Hardware Costs Resource Costs Total Costs Recurring Annual Costs Timeframe for ImplementationPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 26
  27. 27. The implementation costs for …Cost Summary and Comparison (ALTERNATIVE WITH HIGHLIGHTS) 1 2 3 OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System Software Costs Hardware Costs Resource Costs Total Costs Recurring Annual Costs Timeframe for Implementation Illustrative call out. Note that the costs between Option 2 and 3 are fairly similar.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 27
  28. 28. Insert HeadlineBenefits Matrix Financial Non-financial  Insert quantifiable, financial  Insert quantifiable, non- benefit (e.g. increase sales of financial benefit (e.g. improved product X) employee satisfaction)  Filler text  Filler text e ba fi t na u Q l i  Insert non-quantifiable,  Insert non-quantifiable, non- financial benefit (e.g. improved financial benefit (e.g. better worker productivity) communication)  Filler text  Filler text e ba fi t na uq no N - Our identified quantifiable, financial benefits will drive our financial l i business case.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 28
  29. 29. Insert HeadlineFinancial Business Case Summary 1 2 3 OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System FINANCIAL BENEFITS Revenue Enhancements Cost Reductions Cost Avoidances COSTS Initial Ongoing FINANCIAL METRICS Net Annual Benefit 5-Year ROIPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 29
  30. 30. Option 3—buy new system—presents the greatest ROIFinancial Business Case Summary (ALTERNATIVE WITH HIGHLIGHTS) 1 2 3 OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System FINANCIAL BENEFITS Revenue Enhancements Cost Reductions Cost Avoidances COSTS Initial Ongoing FINANCIAL METRICS Net Annual Benefit 5-Year ROIPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 30
  31. 31. Contents  Overview  Options Analysis  Financial Analysis  Recommendations and Next StepsPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 31
  32. 32. We recommend proceeding with the current stateRecommendations (OPTION 1 ALTERNATIVE) 1 2 3 OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System We recommend Option 1 and maintain the status quo. Filler text…PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 32
  33. 33. We recommend upgrading our existing systemsRecommendations (OPTION 2 ALTERNATIVE) 1 2 3 OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System We recommend Option 2 and upgrade the Existing system. Filler text…PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 33
  34. 34. We recommend purchasing a new system—VendorX appears the mostattractive option currentlyRecommendations (OPTION 3 ALTERNATIVE) 1 2 3 OPTION 1 OPTION 2 OPTION 3 Do Nothing Upgrade Buy New System We recommend Option 3 and buy a new system. Filler text…PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 34
  35. 35. These are the critical activities remaining and the responsible owners forthemRemaining Activities – RACI RESPONSIBLE ACCOUNTABLE CONSULTED INFORMED Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Insert bumper.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 35
  36. 36. Our next step is to …Next Steps  Filler text  Filler text  Filler textPPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 36
  37. 37. PPT Lab (www.pptlab.com) is the only crowdsourced presentation design service. Get consulting-quality presentations at a fraction of the cost!www.PPTLab.comsupport@pptlab.com Each month, we will create well over 50 slides of for our members. As a member, you will drive what business slides we create by submitting your own presentation projects to our team. All presentations will be created by a team of management consultants and follow the Consulting Presentation Framework.PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 37

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