Spreadsheets made easy


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Spreadsheets made easy

  1. 1. Spreadsheets made easy Danita Russell ITF Lee County Schools
  2. 2. What I need to know about spreadsheets ….. <ul><li>A spreadsheet allows you to organize text and numbers in rows and columns. </li></ul><ul><li>“ Calculator-like” functions can be added to a spreadsheet to automatically calculate totals, averages, percentages, and much more. </li></ul>
  3. 3. A computerized spreadsheet can make it easier to perform calculations and experiment with numbers. With a spreadsheet you can type in equations once and then change the data many times with the computer automatically re-doing the calculations for you (unlike using a hand-held calculator or working out equations by hand!).
  4. 4. <ul><li>A spreadsheet is a grid of columns and rows - the computer equivalent of a paper ledger sheet. </li></ul><ul><li>The intersection of each row and column is called a &quot;cell&quot;. Cells are referred to by their column letter and row number </li></ul>
  5. 5. <ul><li>To enter information into a spreadsheet, you simply click the mouse on the cell where you want data to appear, and then type. </li></ul>
  6. 6. To widen column a column , place the mouse on the boundary between columns at the top where the column names are. The cursor should turn to a double arrow. Click, hold, and drag the mouse to the right until the column is wide enough to display all of the text in the cell.
  7. 7. <ul><li>Moving cell contents: </li></ul><ul><ul><li>Cut, Copy, and Paste </li></ul></ul><ul><ul><li>To copy cell contents, we need to use the COPY command. </li></ul></ul><ul><ul><ul><li>Select the cell or range of cells you wish to copy. </li></ul></ul></ul><ul><ul><ul><li>From the EDIT menu choose COPY. </li></ul></ul></ul><ul><ul><ul><li>Place the cursor where you wish the cell to be moved to. </li></ul></ul></ul><ul><ul><ul><li>Press ENTER to paste. </li></ul></ul></ul>
  8. 8. To move cell contents to different cells – removing the contents from their original location, we need to use the CUT command. Select the cell or range of cells you wish to copy. From the EDIT menu choose CUT. Place the cursor where you wish the cell to be moved to. Press ENTER to paste.
  9. 9. Now, we’re ready to make a spreadsheet <ul><li>From your desktop, click on the green Excel icon. </li></ul><ul><li>In cell, B3 type in your first and last name. </li></ul><ul><li>Make column B larger so that your name will fit in one cell. </li></ul><ul><li>In cell A4, type in DOG </li></ul><ul><li>In cell A5, type in CAT </li></ul><ul><li>In cell A6, type in REPTILE </li></ul><ul><li>In cell A7, type in OTHER MAMMAL </li></ul><ul><li>Make column A larger so that the types of animals will fit. </li></ul>
  10. 10. Your spreadsheet should like this
  11. 11. Now, let’s add some numerical values <ul><li>In our sample survey, we found that: </li></ul><ul><li>28 people liked Dogs </li></ul><ul><li>19 people liked Cats </li></ul><ul><li>6 people liked Reptiles </li></ul><ul><li>13 people liked Other Mammals </li></ul><ul><li>Enter this data into your spreadsheet </li></ul>
  12. 12. Your spreadsheet should now look like this:
  13. 13. Let’s find the SUM of the survey <ul><li>Highlight the cells you want to add </li></ul><ul><li>Click on the tool bar – this is the SUM key </li></ul><ul><li>You should now have the TOTAL of all the numbers in cell B8 </li></ul>