AIPM Melbourne 2012

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AIPM Melbourne 2012

  1. 1. Assessing The Capability Of Project Teams Using A Diagnostic Model Derived From Sun Tzus Art Of War Dr. Tahir Hanif PhD MSc MCIOB MAPM MACostE MIC CMC MRICS Project Control Specialist – Public Works Authority ASHGHAL, Doha, State of QatarAIPM Annual Conference 20127th – 10th October 2012, Melbourne, Australia
  2. 2. Presentation Outline1. Who Was Sun Tzu?2. The Art Of War, an overview3. The 5 Constants4. People Who Use „The Art Of War‟5. Military Tactics & Project Management6. Highlighting Key Facts About Project Management7. Why Do We Need To Assess Project Teams8. Introducing STEM (Sun Tzu Evaluation Model)9. Conclusions10. Questions & Answers Slide 2 AIPM Conference 2012
  3. 3. Who Was Sun Tzu?Pronounced “Soon Zuh” Chinese Military General / Strategist Born 544 BC Died 496 BC Believed to be the author of “ The Art of War ”  Fighting wars without engaging in battle “  Tips on outsmarting the opponent A leader leads by   Sun Tzu‟s Ten principles Influenced by Confucius example not by force ” Slide 3 AIPM Conference 2012
  4. 4. Sun Tzu‟s Teachings 1. Success in war comes from shattering the adversary‟s will to fight rather than destroying his army 2. Best alternative is to attack the enemy‟s strategy 3. The outcome of war can be known in advance if the leader makes a complete estimate of the situationSource: James Baylis, James Wirtz and Colin Gray (Strategy In The Contemporary World) Slide 4 AIPM Conference 2012
  5. 5. Sun Tzu‟s Principles 1. Learn to fight 2. Show the way 3. Do it right 4. Know the facts 5. Expect the worst 6. Seize the day 7. Burn the bridges 8. Do it better 9. Pull together 10. Keep them guessingSource: Donald Krause (Author, Sun Tzu The Art Of War For Executives) Slide 5 AIPM Conference 2012
  6. 6. Focusing On „The Natural Organisation‟Defined Purpose • Term of existence corresponds to the time required to accomplish the purpose Information • Seek and use data as a basis for action Centred Flexible & • Responds quickly and effectively to changes in the environment that affects the ability to Adaptable serve the defined purposeSource: Graphic created from Donald Krause , Sun TzuThe Art Of War For Executives Slide 6 AIPM Conference 2012
  7. 7. Applying Sun Tzu To Business 1.Win All without Fighting (Capturing Your Market Without Destroying It) 2.Avoid Strength / Attack Weakness (Striking Where They Least Expect It) 3.Deception And Foreknowledge (Maximising The Power Of Market Information) 4.Speed And Preparation (Moving Swiftly To Overcome Your Competitors) 5.Shape Your Opponent (Employing Strategy To Master The Competition) 6.Character-Based Leadership (Providing Effective Leadership In Turbulent Times)Source: Mark McNeilly (Author, Sun Tzu and The Art Of Business) Slide 7 AIPM Conference 2012
  8. 8. People Who Use „The Art Of War‟ Cricket  John Buchanan, former Australian Cricket Coach Football  Luiz Felipe Scolari, Football Manager, Palmeiras American Football  Bill Belichick, New England Patriots coachSource: The Art of War By Sun Tzu published by eBookEden.com Slide 8 AIPM Conference 2012
  9. 9. Military Tactics & Project Management Clear roles and responsibilities Requires absolute lines of communication Team divided into effective units Discipline is a necessity Sense of purpose – „on a mission‟ Timely execution of orders The need to improvise Dedication & determination Requires teamwork in order to accomplish tasks Slide 9 AIPM Conference 2012
  10. 10. Definition of Project Management“The Art and Science of converting vision into reality ”(Rodney Turner) “Have the courage to “Be innovative” question the status quo” “Do whatever it takes” “Delivery is vitally important” “Prioritise between competing demands” “Lead by example” “Set new “Keep paperwork standards” to the minimum” Slide 10 AIPM Conference 2012
  11. 11. Its Easy ... But NOT That Easy!  Engage heart, mind and soul! Project Management Just Do ItSlide 11 AIPM Conference 2012
  12. 12. Don‟t Forget Why You Are Here? Stakeholder Expectations Promoter The art and science of Client converting vision into reality Project Manager (Professor Rodney Turner) Final ProductSlide 12 AIPM Conference 2012
  13. 13. Why Do We Need To Assess Project Teams? Sometimes we need independent assurance Critical projects require special attention Some clients require early warning Team members need to voice their opinions Projects are becoming more complex Complexity due to human interactions !!! Slide 13 AIPM Conference 2012
  14. 14. Contents Of The Art Of War 1. Laying Plans Moral Law 2. Waging War Heaven 3. Attack By Strategem Earth 4. Tactical Dispositions The Commander 5. Energy Method and Discipline 6. Weak Points And Strong 7. Maneuvering 8. Variation In Tactics 9. The Army On The March 10. Terrain 11. The 9 Situations 12. The Attack By Fire 13. The Use Of Spies Source: Created from The Art of War, translated from Chinese with Introduction and Critical Notes by Lionel GilesSlide 14 AIPM Conference 2012
  15. 15. The 5 Constants Moral Law Heaven causes the people to be in signifies night and complete accord with their day, cold and heat, ruler, so that they will times and seasons follow him regardless of their lives, undismayed by any dangerMethod and Discipline Earthare to be understood the marshaling comprisesof the army in its proper subdivisions, distances, greatthe graduations of rank among the and small; dangerofficers, the maintenance of roads by and security; openwhich supplies may reach the army, ground and narrowand the control of military expenditure passes; the chances of life and death The Commander stands for the virtues of wisdom, sincerity, benevolence, courage and strictness Slide 15 AIPM Conference 2012
  16. 16. Applying The 5 Constants To Project ManagementThe 5 Constants according to Application to PM STEM Grouping Sun TzuThe MORAL LAW causes the peopleto be in complete accord with their Emotional intelligence,ruler, so that they will follow him professionalism, team principles, Team Cultureregardless of their lives, undismayed team culture and team morale.by any danger Physical location of teams andHEAVEN signifies night and day, coldand heat, times and seasons working environment of the project Team Environment team.EARTH comprises distances, greatand small; danger and security; open The project landscape, risks andground and narrow passes; the uncertainties. Project Environmentchances of life and deathThe COMMANDER stands for the The Project Manager as Leader, thevirtues of wisdom, sincerity, ability of the Project Manager to gain Leadershipbenevolence, courage and strictness respect from his or her team.By METHOD AND DISCIPLINE areto be understood the marshaling ofthe army in its proper subdivisions, Project team structure,the graduations of rank among theofficers, the maintenance of roads by communication, processes, Team Discipline procedures and execution of actions.which supplies may reach the army,and the control of militaryexpenditure Slide 16 AIPM Conference 2012
  17. 17. The Sun Tzu Evaluation ModelSlide 17 AIPM Conference 2012
  18. 18. What Does The STEM Assessment Cover?An independent assessment carried out to determine: 1. How the project team is performing? 2. Is the project achieving its objectives? “checking on the blind spots” 3. 1. Draw Undertake Conclusions STEM 2. Review Findings Slide 18 AIPM Conference 2012
  19. 19. How Does STEM Work? The assessment consists of the following: 1. Questionnaire survey 2. Review of the key artefacts 3. Concluding report To maintain objectivity, the assessment is carried out by an Independent Consultant Slide 19 AIPM Conference 2012
  20. 20. Questionnaire QuestionsLikert TypeResponses Slide 20 AIPM Conference 2012
  21. 21. Reliability Of Results (Cronbach‟s Alpha)Slide 21 AIPM Conference 2012
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  25. 25. Reviewing Key Project ArtefactsSlide 25 AIPM Conference 2012
  26. 26. The STEM Assessment Framework Implement Meet the The Natural Action team Plan Organisation Create Undertake Action Plan survey Defined Purpose 1. 3. Draw Undertake Conclusions STEM Present Collate Information Centred Findings 2. Key Review Artefacts Findings Flexible & Adaptable Compare Review Findings Survey Review Results ArtefactsSlide 26 AIPM Conference 2012
  27. 27. Concluding Remarks An Independent Review of project performance Early detection of potential problems Formulated around the requirements of the „natural organisation‟ Provides focus on delivery rather than production of worthless artefacts Provides assurance for Clients / Promoters The Independent Consultant acts as a critical friend to the Project Manager Slide 27 AIPM Conference 2012
  28. 28. Questions & Answers Thank you for listening ! “ Victorious warriors win first and then go to war, while defeated warriors go to war ” first and then seek to win Or in other words … Project Managers visualise success first and then make it happen !Slide 28 AIPM Conference 2012

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