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Garret McMahon - Research Data Preservation


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Presentation given by Garret McMahon, DRI Research Data Specialist at DRI Community Forum June 2018 on 'Planning for the long term preservation of humanities and social science research data'.

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Garret McMahon - Research Data Preservation

  1. 1. Garret McMahon Research Data Specialist, Digital Repository of Ireland Royal Irish Academy Planning for the long-term preservation of humanities and social science research data DRI Community Forum – 26 June 2018
  2. 2. The collection and preservation remit of the Digital Repository of Ireland ‘…social science or qualitative data and research data from a range of Social Sciences and Humanities projects based in our academic consortium partners’. DRI Collection Policy, 2015
  3. 3. What is research data management? Documented activities and practices that support long-term preservation and use of data Why? Research data should have sustainable value by being: • Discoverable • Accessible for interpretation • Reusable Planning Storing Documenting Anonymising Formatting Controlling Access
  4. 4. What is a Data Management Plan (DMP)? A detailed record of all aspects of data management that takes place over the entire research lifecycle when data produced as a result of research activity are collected, organised, documented, shared, and preserved.
  5. 5. DMP’s help demonstrate transparency and openness and return on public investment by validating that data as an output of publicly funded research are discoverable, accessible and reusable. As well as being good research practice this can also be a research funder requirement. Why is a DMP important to research design and planning?
  6. 6. Privacy Impact Assessment if working with personal data
  7. 7. The Research Data Management Lifecycle Image courtesy of the University of Virginia Library
  8. 8. What do I need to consider in my DMP? From ‘Research Data and the DRI’
  9. 9. Why is a DMP important to long-term preservation? Datasets, regardless of form or structure, are authoritative evidence of research activity when they possess the characteristics of authenticity, reliability, integrity, and usability Adapted from ISO 15489-2016 ‘Information and documentation – Records Management Part 1: Concepts and Principles’
  10. 10. What do I need to plan for to ensure the long-term preservation of my data? Organising and documenting your data Project documentation Vital to facilitate preservation and reuse, as well as supporting administration and management during the project. File formats Identification and management, during project planning and data creation stages, of suitable file formats with clear migration paths for both preservation and reuse. Metadata How will it be captured during processing? Is metadata associated with reused or secondary data noted in data level documentation?
  11. 11. What do I need to plan for to ensure the long-term preservation of my data? Processing your data Interoperability Will you use unique identifiers (UIDs) for processed data during data collection and analysis? How will you support citation of the dataset? Will the repository providing long-term preservation associate a persistent identifier (PID) with the publicly available dataset?
  12. 12. What do I need to plan for to ensure the long-term preservation of my data? Protecting your data Personal data/confidential information Do you need to consider the use of an anonymisation protocol? Does your rights management framework include depositor and end- user licenses, and legal agreements? Informed consent Consent forms should kept as long as the research data are retained (during the active phase of the project and when archived).
  13. 13. What do I need to plan for to ensure the long-term preservation of my data? Protecting your data Intellectual property rights (IPR)/Copyright What are the terms that enabled the collection or use of the research data? Are there any contractual and funder obligations to be considered? What are the licensing considerations for the use of secondary data? Have you gather the required permissions to collect and reuse the data? What rights need to be transferred to the repository of deposit?
  14. 14. To conclude • Your DMP will change during the course of the research project. • Your DMP underpins context and should be preserved in the long- term along with your data. • If working with personal or sensitive data conduct a Privacy Impact Assessment (PIA) during the research design phase. It should be preserved along with the rest of your project documentation. • Please visit the DRI’s research data resource pages