Unit B

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  • Unit B

    1. 1. When planning for a year, plant corn. When planning for a decade, plant trees. When planning for a life, train and educate people. Chinese proverb
    2. 2. Microsoft Office 2003 Illustrated Introductory a Presentation Creating
    3. 3. Objectives <ul><li>Plan an effective presentation </li></ul><ul><li>Enter slide text </li></ul><ul><li>Create a new slide </li></ul><ul><li>Enter text in the Outline tab </li></ul><ul><li>Add slide headers and footers </li></ul>
    4. 4. Objectives <ul><li>Choose a look for a presentation </li></ul><ul><li>Check spelling in a presentation </li></ul><ul><li>Evaluate a presentation </li></ul>
    5. 5. Planning an Effective Presentation <ul><li>When planning a presentation, it is important to: </li></ul><ul><ul><li>Determine the presentation purpose </li></ul></ul><ul><ul><li>Determine and outline the message </li></ul></ul><ul><ul><li>Determine the audience and delivery location </li></ul></ul><ul><ul><li>Determine the best output </li></ul></ul><ul><ul><li>Determine the presentation look </li></ul></ul><ul><ul><li>Determine if any additional materials are needed </li></ul></ul>
    6. 6. Planning an Effective Presentation Outline of presentation content
    7. 7. Planning an Effective Presentation <ul><li>Using templates from the Web </li></ul><ul><ul><li>You can create a presentation with PowerPoint templates or templates found on the Web </li></ul></ul><ul><ul><li>Click the Templates on Office Online hyperlink on the New Presentation task pane to locate a template on the Web </li></ul></ul><ul><ul><li>Save the template in PowerPoint </li></ul></ul>
    8. 8. Entering Slide Text <ul><li>Each time you start PowerPoint, a new presentation opens </li></ul><ul><ul><li>A new blank title slide appears in Normal view </li></ul></ul><ul><ul><li>Title slide has two text placeholders , the title placeholder and the Subtitle text placeholder </li></ul></ul><ul><ul><ul><li>Click the placeholder and type to enter text </li></ul></ul></ul>
    9. 9. Entering Slide Text <ul><ul><li>After text is entered into a placeholder it becomes an object </li></ul></ul><ul><ul><ul><li>An object is any item on a slide that can be manipulated </li></ul></ul></ul><ul><ul><ul><li>Objects are the building blocks that make up a presentation slide </li></ul></ul></ul><ul><ul><li>The Insertion point , a blinking vertical line, indicates where text appears </li></ul></ul><ul><ul><li>A selection box , the slanted line border around a placeholder, indicated that the placeholder is ready to accept text </li></ul></ul>
    10. 10. Entering Slide Text Selection box Title placeholder Insertion point Subtitle text placeholder
    11. 11. Entering Slide Text <ul><li>Using Speech Recognition </li></ul><ul><ul><li>Speech recognition technology lets you enter text and issue commands by talking into a computer microphone </li></ul></ul><ul><ul><li>An Office feature that is set up through Microsoft Word </li></ul></ul><ul><ul><li>Use the Training Wizard to teach the Speech Recognition module your voice </li></ul></ul>
    12. 12. Creating a New Slide <ul><li>To help create a new slide, PowerPoint has 27 predesigned slide layouts </li></ul><ul><ul><li>A slide layout determines how all of the elements on the slide are arranged </li></ul></ul><ul><ul><li>Slide layouts have a variety of placeholders for different objects </li></ul></ul><ul><ul><ul><li>Text, clip art, tables, charts, diagrams </li></ul></ul></ul><ul><ul><li>Body text placeholder used for bulleted lists </li></ul></ul>
    13. 13. Slide Layout placeholders
    14. 14. Creating a New Slide New slide thumbnail Slide Layout task pane Current slide layout
    15. 15. Entering Text in the Outline Tab <ul><li>Use the Outline tab when you want to focus on the presentation text </li></ul><ul><ul><li>Enter text as you would on the slide </li></ul></ul><ul><ul><li>The outline tab displays text in outline form with headings (slide titles) and subpoints (body text) </li></ul></ul><ul><ul><ul><li>Body text is indented under the slide title </li></ul></ul></ul>
    16. 16. Entering Text in the Outline Tab New slide icon Slide title Body text
    17. 17. Adding Slide Headers and Footers <ul><li>Common header and footer text is a company name, product name, the data, and the slide number </li></ul><ul><ul><li>Can only add footer text to slides </li></ul></ul><ul><ul><li>Can add header and footer text to notes and handouts </li></ul></ul><ul><ul><ul><li>Header and footer information is visible when you print the presentation </li></ul></ul></ul>
    18. 18. Adding Slide Headers and Footers Footer text symbols
    19. 19. Adding Slide Headers and Footers <ul><li>Entering and printing notes </li></ul><ul><ul><li>You can add notes to your slides when you want to remember certain facts </li></ul></ul><ul><ul><li>Notes do not appear on the slides themselves </li></ul></ul><ul><ul><li>Use the Notes pane to enter notes </li></ul></ul><ul><ul><li>Print notes (or blank lines) by selecting the Notes Pages option in the Print dialog box </li></ul></ul>
    20. 20. Choosing a Look for a Presentation <ul><li>PowerPoint provides a collection of design templates to help design the look of a presentation </li></ul><ul><ul><li>A design template has borders, colors, text attributes, and other elements that you can apply to the slides of a presentation </li></ul></ul><ul><ul><li>Design templates can be modified </li></ul></ul><ul><ul><li>Can apply one or more templates to a presentation </li></ul></ul>
    21. 21. Choosing a Look for a Presentation <ul><li>Using design templates </li></ul><ul><ul><li>PowerPoint templates can be modified and saved </li></ul></ul><ul><ul><li>Create and save a new template </li></ul></ul><ul><ul><ul><li>Begin with a blank presentation, then add the elements you want </li></ul></ul></ul><ul><ul><ul><li>PowerPoint saves a new template with the file extension .pot to the Office templates folder </li></ul></ul></ul>
    22. 22. Choosing a Look for a Presentation Slide Design task pane Hyperlinks to open sub-task panes Available templates
    23. 23. Checking Spelling in the Presentation <ul><li>The spellchecker flags possible mistakes and suggests corrections </li></ul><ul><ul><li>Checks the spelling of all words against the words in the electronic dictionary </li></ul></ul><ul><ul><li>Does not fix word-usage errors </li></ul></ul>
    24. 24. Checking Spelling in the Presentation <ul><li>Checking spelling as you type </li></ul><ul><ul><li>PowerPoint checks our spelling as you type </li></ul></ul><ul><ul><li>A red wavy line appears under a word that the electronic dictionary does not recognize </li></ul></ul><ul><ul><li>Right-click the word to correct the error </li></ul></ul><ul><ul><ul><li>Add words to the dictionary </li></ul></ul></ul>
    25. 25. Checking Spelling in the Presentation Alternate spellings Unrecognized word Selected word from list
    26. 26. Evaluating a Presentation <ul><li>A good presentation design involves preparation </li></ul><ul><ul><li>An effective presentation is focused and visually appealing </li></ul></ul><ul><ul><li>Visual elements can strongly influence the audience’s attention and interest </li></ul></ul>
    27. 27. When evaluating a presentation: <ul><li>Keep your message focused </li></ul><ul><li>Keep your text concise </li></ul><ul><li>Keep the design simple and appropriate for the content </li></ul><ul><li>Choose attractive colors </li></ul><ul><li>Choose easy to read fonts and styles </li></ul><ul><li>Use visuals to help communicate the presentation message </li></ul>
    28. 28. Evaluating a Presentation (cont.) Audience impact from a visual presentation
    29. 29. Audience impact from a visual presentation:
    30. 30. Visual reception <ul><li>Most people receive up to 75% of all environmental stimuli through the human sense of sight </li></ul>
    31. 31. Learning <ul><li>Up to 90% of what an audience learns comes from visual and audio messages </li></ul>
    32. 32. Retention <ul><li>Combining visual messages with verbal messages can increase the memory retention by as much as 30% </li></ul>
    33. 33. Presentation Goals <ul><li>You are twice as likely to achieve your communication objectives using a visual presentation. </li></ul>
    34. 34. Meeting length <ul><li>Your are likely to decrease the average meeting length by 25% when you use visual presentation. </li></ul>
    35. 35. Evaluating a Presentation Poor color contrast Drawn objects serve no purpose Font size too small
    36. 36. Before beginning, plan carefully. Marcus T. Cicero

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