Unit A - CSCI 64


Published on

Published in: Technology, Business
  • Be the first to comment

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

Unit A - CSCI 64

  1. 1. Microsoft Office 2007- Illustrated Creating A Presentation in PowerPoint 2007
  2. 2. <ul><li>Define presentation software </li></ul><ul><li>Plan an effective presentation </li></ul><ul><li>Examine the PowerPoint window </li></ul><ul><li>Enter slide text </li></ul><ul><li>Add a new slide </li></ul>Objectives
  3. 3. <ul><li>Apply a design theme </li></ul><ul><li>Compare presentation views </li></ul><ul><li>Print a PowerPoint presentation </li></ul>Objectives Microsoft Office 2007 - Illustrated
  4. 4. Defining Presentation Software <ul><li>Presentation software is a computer program used to organize and present information </li></ul><ul><li>Presentation software allows you to communicate your ideas effectively </li></ul>Microsoft Office 2007 - Illustrated
  5. 5. Defining Presentation Software <ul><li>Use PowerPoint to present information in a variety of ways </li></ul><ul><ul><li>On-screen presentations </li></ul></ul><ul><ul><li>Notes </li></ul></ul><ul><ul><li>Audience handouts </li></ul></ul><ul><ul><li>Online meetings </li></ul></ul><ul><ul><li>Outline pages </li></ul></ul><ul><ul><li>Overheads </li></ul></ul>Microsoft Office 2007 - Illustrated
  6. 6. Defining Presentation Software <ul><li>With PowerPoint you create slides that contain </li></ul><ul><ul><li>Text </li></ul></ul><ul><ul><li>Illustrations </li></ul></ul><ul><ul><li>Photographs </li></ul></ul><ul><ul><li>Clip art </li></ul></ul><ul><ul><li>Charts </li></ul></ul><ul><ul><li>SmartArt </li></ul></ul><ul><ul><li>Even sounds and movies </li></ul></ul>Microsoft Office 2007 - Illustrated
  7. 7. A Typical Slide Clip art SmartArt graphic Bulleted text Slide title Microsoft Office 2007 - Illustrated
  8. 8. Defining Presentation Software <ul><li>With PowerPoint you can </li></ul><ul><ul><li>Enter and edit text easily </li></ul></ul><ul><ul><li>Change the appearance of graphics </li></ul></ul><ul><ul><li>Collaborate online with colleagues </li></ul></ul><ul><ul><li>E-mail a presentation as an attachment </li></ul></ul><ul><ul><li>Incorporate information from other sources </li></ul></ul><ul><ul><ul><li>Excel </li></ul></ul></ul><ul><ul><ul><li>Word </li></ul></ul></ul>Microsoft Office 2007 - Illustrated
  9. 9. Planning an Effective Presentation <ul><li>Using PowerPoint themes, you can use a design and enter your text immediately </li></ul><ul><li>You can go back and tailor your presentation based on the needs of the audience </li></ul><ul><li>Planning is a critical part of creating a presentation </li></ul>Microsoft Office 2007 - Illustrated
  10. 10. Planning an Effective Presentation <ul><li>Planning includes: </li></ul><ul><ul><li>Determining and outline the message you want to communicate </li></ul></ul><ul><ul><li>Verifying the audience and the delivery location </li></ul></ul><ul><ul><li>Determining the type of output </li></ul></ul><ul><ul><li>Determining the design </li></ul></ul><ul><ul><li>Deciding on additional materials needed </li></ul></ul>Microsoft Office 2007 - Illustrated
  11. 11. Planning an Effective Presentation <ul><li>Additional materials needed may include </li></ul><ul><ul><li>Speaker notes </li></ul></ul><ul><ul><li>Audience handouts </li></ul></ul><ul><ul><li>Handouts can include 1, 2, 3, 4, 6, or 9 slides per page </li></ul></ul>Microsoft Office 2007 - Illustrated
  12. 12. Typical Speaker Notes While this slide is presented, the speaker can refer to notes on a printed handout that no one else will see Notes Microsoft Office 2007 - Illustrated
  13. 13. Typical Handouts Handouts provide lines for audience to take their own notes Microsoft Office 2007 - Illustrated
  14. 14. Planning an Effective Presentation <ul><li>When planning a presentation, keep in mind copyright laws </li></ul><ul><li>Intellectual property is any idea or creation of the human mind </li></ul><ul><li>Copyright law is a type of intellectual property law that protects works of authorship </li></ul>Microsoft Office 2007 - Illustrated
  15. 15. Planning an Effective Presentation <ul><li>Fair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the owner </li></ul><ul><li>Unauthorized use of protected work is known as copyright infringement , and can lead to legal action </li></ul>Microsoft Office 2007 - Illustrated
  16. 16. Examining the PowerPoint Window <ul><li>PowerPoint opens in Normal view (the default view) </li></ul><ul><li>Normal view is the primary view for writing, editing and designing your presentation </li></ul><ul><li>Normal view is divided into three panes </li></ul>Microsoft Office 2007 - Illustrated
  17. 17. Normal View Microsoft Office 2007 - Illustrated Slides and Outline tabs Slide pane Notes pane
  18. 18. Normal View <ul><li>The Ribbon organizes all of PowerPoint’s primary commands </li></ul>Microsoft Office 2007 - Illustrated Office Button Quick Access Toolbar Ribbon
  19. 19. Normal View <ul><li>Each set of primary commands is identified by a tab </li></ul><ul><li>Commands are further arranged into groups based on their function </li></ul>Microsoft Office 2007 - Illustrated
  20. 20. Normal View Microsoft Office 2007 - Illustrated Groups Tabs
  21. 21. Normal View <ul><li>The Outline tab displays the text of your presentation in the form of an outline </li></ul><ul><li>The Slides tab displays the slides of your presentation as small images, called thumbnails </li></ul>Microsoft Office 2007 - Illustrated
  22. 22. Normal View Microsoft Office 2007 - Illustrated Slides tab Outline tab Thumbnail
  23. 23. Normal View <ul><li>The Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo </li></ul>Microsoft Office 2007 - Illustrated Quick Access Toolbar Click to add or remove buttons to the toolbar
  24. 24. Normal View <ul><li>The status bar , located at the bottom of the PowerPoint window, shows </li></ul><ul><ul><li>messages about what you are doing and seeing in PowerPoint </li></ul></ul><ul><ul><li>which slide you are viewing </li></ul></ul><ul><ul><li>the design theme applied </li></ul></ul>Microsoft Office 2007 - Illustrated Left side of status bar
  25. 25. Normal View <ul><li>The status bar displays </li></ul><ul><ul><li>Zoom slider controls, </li></ul></ul><ul><ul><li>Fit slide to current window button </li></ul></ul><ul><ul><li>View Shortcuts </li></ul></ul>Microsoft Office 2007 - Illustrated Fit slide to current window button Zoom slider View shortcuts
  26. 26. Entering Slide Text <ul><li>A new presentation starts with one blank title slide which has two text placeholders </li></ul>Microsoft Office 2007 - Illustrated Title text placeholder Subtitle text placeholder
  27. 27. Entering Slide Text <ul><li>Click in placeholder to type text </li></ul><ul><li>Placeholder becomes a text object </li></ul><ul><ul><li>An object is any item that can be modified </li></ul></ul>Microsoft Office 2007 - Illustrated Text entered in placeholder
  28. 28. Entering Slide Text <ul><li>When you click inside a placeholder, the insertion point appears </li></ul>Microsoft Office 2007 - Illustrated Insertion point Selection box Indicates that text placeholder is selected and can accept text
  29. 29. Entering Slide Text <ul><li>The AutoFit Options button indicates that PowerPoint has decreased the size of all the text so that it fits inside the text object </li></ul>Microsoft Office 2007 - Illustrated AutoFit Options button
  30. 30. Adding a New Slide <ul><li>It is easy to add a new slide to your presentation </li></ul><ul><li>You can choose among nine slide layouts </li></ul><ul><li>A slide layout contains text and object placeholders that are arranged in a specific way on the slide </li></ul>Microsoft Office 2007 - Illustrated
  31. 31. Adding a New Slide <ul><li>You can modify an existing slide layout or create a brand new, custom slide layout </li></ul><ul><li>When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears </li></ul>Microsoft Office 2007 - Illustrated
  32. 32. Adding a New Slide <ul><li>A content placeholder can be used to insert text or objects such as clip art, tables, or charts </li></ul><ul><li>To change a slide layout, click the Layout button in the Slides group </li></ul>Microsoft Office 2007 - Illustrated
  33. 33. Adding a New Slide Microsoft Office 2007 - Illustrated Content placeholder Picture Clip art Movie or video clip Table Graph chart SmartArt graphic
  34. 34. Adding a New Slide <ul><li>To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter] </li></ul><ul><li>Press [Tab] to create a second-level bullet </li></ul>Microsoft Office 2007 - Illustrated 1 st level bullet 2 nd level bullet
  35. 35. Apply a Design Theme <ul><li>A design theme incorporates sets of colors for fill, line, and shadow, called theme colors ; fonts for titles and other text, called theme fonts ; and effects for lines and fills, called theme effects </li></ul>Microsoft Office 2007 - Illustrated
  36. 36. Apply a Design Theme <ul><li>Design themes give your presentation a cohesive look </li></ul><ul><li>Design themes are found on the Design tab on the Ribbon </li></ul>Microsoft Office 2007 - Illustrated
  37. 37. Apply a Design Theme <ul><li>Point to a design theme on the Ribbon and you will see a live preview </li></ul><ul><ul><li>allows you to see how your changes affect the slides before actually making the change </li></ul></ul>Microsoft Office 2007 - Illustrated
  38. 38. Apply a Design Theme Microsoft Office 2007 - Illustrated Design tab Design themes More button
  39. 39. Apply a Design Theme <ul><li>You can also modify a theme to create your own custom theme </li></ul><ul><li>After making modifications, click the Themes group More button, then clicking Save Current Theme </li></ul>Microsoft Office 2007 - Illustrated
  40. 40. Comparing Presentation Views <ul><li>PowerPoint has four basic views </li></ul><ul><ul><li>Normal view </li></ul></ul><ul><ul><li>Slide Sorter view </li></ul></ul><ul><ul><li>Notes Page view </li></ul></ul><ul><ul><li>Slide Show view </li></ul></ul>Microsoft Office 2007 - Illustrated
  41. 41. Comparing Presentation Views <ul><li>Normal view is the primary editing view </li></ul><ul><li>Slide Sorter view is used for rearranging slides and adding slide effects </li></ul><ul><li>Notes Page view is for typing notes to yourself </li></ul><ul><li>Slide show view is used to give your presentation </li></ul>Microsoft Office 2007 - Illustrated
  42. 42. Comparing Presentation Views <ul><li>You can change views using the View Shortcuts on the status bar </li></ul><ul><li>You can also use the View tab on the Ribbon </li></ul>Microsoft Office 2007 - Illustrated
  43. 43. Slide Sorter View Microsoft Office 2007 - Illustrated Slides appear as thumbnails and can be rearranged
  44. 44. Printing a PowerPoint Presentation <ul><li>Before you print your presentation, you should review it and preview it </li></ul><ul><li>To preview your presentation, click the Office Button, point to Print, then click Print Preview </li></ul>Microsoft Office 2007 - Illustrated
  45. 45. Printing a PowerPoint Presentation <ul><li>The Print Preview window offers options for previewing and printing your presentation </li></ul><ul><li>The Print Preview tab appears on the Ribbon </li></ul>Microsoft Office 2007 - Illustrated Print Preview tab
  46. 46. Printing a PowerPoint Presentation <ul><li>Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view </li></ul><ul><li>Handouts can be printed as 1,2, 3, 4, 6, or 9 per page </li></ul><ul><li>You can print in Color, Grayscale or Pure Black and White, depending on your printer </li></ul>Microsoft Office 2007 - Illustrated
  47. 47. Printing a PowerPoint Presentation Microsoft Office 2007 - Illustrated Print dialog box Click list arrow to choose what to print
  48. 48. Summary <ul><li>PowerPoint is a presentation software program that allows you to communicate your ideas effectively </li></ul><ul><li>You can use text, graphics, charts, and movies and modify them to your liking </li></ul><ul><li>You can choose many output formats, such as on-screen presentations or handouts </li></ul>Microsoft Office 2007 - Illustrated
  49. 49. Summary <ul><li>Planning is a very important part of creating a presentation </li></ul><ul><li>You should consider the message you want to deliver, your equipment needs, audience needs, and additional materials </li></ul><ul><ul><li>Speaker notes </li></ul></ul><ul><ul><li>Audience handouts </li></ul></ul>Microsoft Office 2007 - Illustrated
  50. 50. Summary <ul><li>PowerPoint opens in the Normal view which contains the Outline and Slides tabs, the Slide pane and the Notes pane </li></ul><ul><li>The first slide has a Title Slide layout </li></ul><ul><li>Layouts contain text and content placeholders which you click to type or add an object </li></ul>Microsoft Office 2007 - Illustrated
  51. 51. Summary <ul><li>PowerPoint offers several design themes which dictate the overall look of your presentation </li></ul><ul><li>Design themes include theme colors, theme fonts, and theme effects </li></ul><ul><li>Design themes are found on the Design tab of the Ribbon </li></ul>Microsoft Office 2007 - Illustrated
  52. 52. Summary <ul><li>The four views in PowerPoint are Normal, Slide Sorter, Notes, and Slide Show </li></ul><ul><li>View Shortcuts are on the status bar and on the View tab on the Ribbon </li></ul><ul><li>Before printing your presentation you should review it and preview it using the Print Preview command </li></ul>Microsoft Office 2007 - Illustrated
  53. 53. Summary <ul><li>Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view </li></ul><ul><li>You can print handouts as 1,2, 3, 4, 6, or 9 per page </li></ul><ul><li>You can print in Color, Grayscale or Pure Black and White, depending on your printer </li></ul>Microsoft Office 2007 - Illustrated