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Begin with the end in mind… Steven Covey
Microsoft Office 2003  Illustrated Introductory Started with PowerPoint 2003 Getting
<ul><li>Define presentation software </li></ul><ul><li>Start PowerPoint 2003 </li></ul><ul><li>View the PowerPoint window ...
<ul><li>Save a presentation </li></ul><ul><li>Get Help and research information </li></ul><ul><li>Print and close the file...
Defining Presentation Software <ul><li>Presentation software  is a computer program used to organize and present informati...
Using PowerPoint Information <ul><li>On-screen presentations </li></ul><ul><li>Web presentations </li></ul><ul><li>Online ...
Defining Presentation Software <ul><li>Use PowerPoint to: </li></ul><ul><ul><li>Present information in a variety of ways <...
Defining Presentation Software <ul><li>Use PowerPoint to: </li></ul><ul><ul><li>Organize and arrange information </li></ul...
Defining Presentation Software Sample PowerPoint handout
Starting PowerPoint 2003 <ul><li>Use the Start button on the taskbar to open PowerPoint </li></ul>PowerPoint program icon ...
Viewing the PowerPoint Window <ul><li>When PowerPoint opens, a blank slide appears in the PowerPoint window </li></ul><ul>...
Normal View
Viewing the PowerPoint Window Menu toolbar Outline tab Slides tab Slide pane Notes pane View buttons Standard toolbar Task...
Viewing the PowerPoint Window <ul><li>Task panes </li></ul><ul><ul><li>The task pane consists of 16 individual task panes ...
Using the AutoContent Wizard <ul><li>Create a presentation quickly using an AutoContent Wizard </li></ul><ul><ul><li>This ...
Using the AutoContent Wizard Sample text Current date Registered user’s name
Viewing a Presentation <ul><li>Each of the four PowerPoint views displays a presentation in a different way </li></ul>
Normal View <ul><li>Displays the pane that contains the Outline and Slides tabs, Slide pane, and notes panes at the same t...
Slide Sorter View <ul><li>Displays thumbnails of all slides in the order in which they appear in your presentation. </li><...
Slide Show <ul><li>Displays your presentation as an electronic slide show </li></ul>Notes Page <ul><li>Displays a reduced ...
Viewing a Presentation Slide icon Slide Show button Slide Sorter View button Normal View button
Viewing a Presentation Slide Sorter View button
Saving a Presentation <ul><li>Name and save a presentation </li></ul><ul><ul><li>To store a presentation file, give the pr...
Saving a Presentation Current folder Filename
Saving a Presentation <ul><li>Saving fonts with your presentation </li></ul><ul><ul><li>Opening a presentation on a comput...
Help & Researching Information <ul><li>PowerPoint has an extensive Help system </li></ul><ul><ul><li>Access to definitions...
Help & Researching Information Type a question for help box Help topics
Help & Researching Information <ul><li>The Research task pane </li></ul><ul><ul><li>Many reference books and research serv...
Help & Researching Information Help information Research task pane Research information
Help & Researching Information <ul><li>Research Categories </li></ul><ul><ul><li>Reference Books </li></ul></ul><ul><ul><u...
Help & Researching Information <ul><li>Research Categories, cont. </li></ul><ul><ul><li>Research Sites </li></ul></ul><ul>...
Help & Researching Information <ul><li>Research Categories, cont. </li></ul><ul><ul><li>Business and Financial Sites </li>...
Help & Researching Information <ul><li>Restoring lost document files </li></ul><ul><ul><li>Due to PowerPoint or some other...
Printing and Closing the File, and Exiting PowerPoint <ul><li>To print, use the Print button on the Standard toolbar or th...
Printing and Closing the File, and Exiting PowerPoint <ul><li>Close PowerPoint </li></ul><ul><ul><li>Click the Close butto...
Printing and Closing the File, and Exiting PowerPoint <ul><li>Viewing your presentation in grayscale or black and white </...
 
 
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Unit A

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Unit A

  1. 1. Begin with the end in mind… Steven Covey
  2. 2. Microsoft Office 2003 Illustrated Introductory Started with PowerPoint 2003 Getting
  3. 3. <ul><li>Define presentation software </li></ul><ul><li>Start PowerPoint 2003 </li></ul><ul><li>View the PowerPoint window </li></ul><ul><li>Use the AutoContent Wizard </li></ul><ul><li>View a Presentation </li></ul>Objectives
  4. 4. <ul><li>Save a presentation </li></ul><ul><li>Get Help and research information </li></ul><ul><li>Print and close the file, and exit PowerPoint </li></ul>Objectives
  5. 5. Defining Presentation Software <ul><li>Presentation software is a computer program used to organize and present information. </li></ul><ul><ul><li>Use PowerPoint to create presentations, notes a speaker can use, or audience handouts </li></ul></ul>
  6. 6. Using PowerPoint Information <ul><li>On-screen presentations </li></ul><ul><li>Web presentations </li></ul><ul><li>Online meetings </li></ul><ul><li>Color overheads </li></ul><ul><li>Black-and-White overheads </li></ul><ul><li>Notes </li></ul><ul><li>Audience handouts </li></ul><ul><li>Outline Papers </li></ul>
  7. 7. Defining Presentation Software <ul><li>Use PowerPoint to: </li></ul><ul><ul><li>Present information in a variety of ways </li></ul></ul><ul><ul><ul><li>Electronic slide show, handouts, Web page </li></ul></ul></ul><ul><ul><li>Easily enter and edit data </li></ul></ul><ul><ul><ul><li>Acts like a word processing program </li></ul></ul></ul><ul><ul><li>Change the appearance of information </li></ul></ul><ul><ul><ul><li>Using 3-D effects, shadows, and animation movement </li></ul></ul></ul>
  8. 8. Defining Presentation Software <ul><li>Use PowerPoint to: </li></ul><ul><ul><li>Organize and arrange information </li></ul></ul><ul><ul><ul><li>Drag text to new place, re-order slides </li></ul></ul></ul><ul><ul><li>Incorporate information from other sources </li></ul></ul><ul><ul><ul><li>Import graphics, pictures, tables, and charts </li></ul></ul></ul><ul><ul><li>Show a presentation on any computer that doesn't have PowerPoint installed </li></ul></ul><ul><ul><ul><li>Package a presentation to a CD </li></ul></ul></ul>
  9. 9. Defining Presentation Software Sample PowerPoint handout
  10. 10. Starting PowerPoint 2003 <ul><li>Use the Start button on the taskbar to open PowerPoint </li></ul>PowerPoint program icon Start button
  11. 11. Viewing the PowerPoint Window <ul><li>When PowerPoint opens, a blank slide appears in the PowerPoint window </li></ul><ul><ul><li>PowerPoint has different views that allow you to see your presentation in different forms </li></ul></ul><ul><ul><li>By default, the PowerPoint window opens in Normal view </li></ul></ul><ul><ul><ul><li>Use Normal view to write, edit, and design a presentation </li></ul></ul></ul><ul><ul><ul><li>Normal view is divided into panes or sections </li></ul></ul></ul>
  12. 12. Normal View
  13. 13. Viewing the PowerPoint Window Menu toolbar Outline tab Slides tab Slide pane Notes pane View buttons Standard toolbar Task pane Formatting toolbar Drawing toolbar Ask a Question Box
  14. 14. Viewing the PowerPoint Window <ul><li>Task panes </li></ul><ul><ul><li>The task pane consists of 16 individual task panes </li></ul></ul><ul><ul><li>Each task pane contains commonly used commands </li></ul></ul><ul><ul><ul><li>For example, slide layout, slide design, and slide animation </li></ul></ul></ul><ul><ul><li>Some task panes contain links to the Web </li></ul></ul><ul><ul><ul><li>Help, Research, and New Presentation </li></ul></ul></ul>
  15. 15. Using the AutoContent Wizard <ul><li>Create a presentation quickly using an AutoContent Wizard </li></ul><ul><ul><li>This wizard guides you through the process of creating a (sample) presentation </li></ul></ul><ul><ul><ul><li>Choose the presentation type, output type, and footer and header information </li></ul></ul></ul><ul><ul><ul><li>Creates a presentation with sample text </li></ul></ul></ul>
  16. 16. Using the AutoContent Wizard Sample text Current date Registered user’s name
  17. 17. Viewing a Presentation <ul><li>Each of the four PowerPoint views displays a presentation in a different way </li></ul>
  18. 18. Normal View <ul><li>Displays the pane that contains the Outline and Slides tabs, Slide pane, and notes panes at the same time </li></ul><ul><li>Use this view to work on your presentation’s content, layout and notes concurrently </li></ul>
  19. 19. Slide Sorter View <ul><li>Displays thumbnails of all slides in the order in which they appear in your presentation. </li></ul><ul><li>Use this view to rearrange and add special effects to your slides. </li></ul>
  20. 20. Slide Show <ul><li>Displays your presentation as an electronic slide show </li></ul>Notes Page <ul><li>Displays a reduced image of the current slide above a large text box where you can enter or view notes </li></ul>
  21. 21. Viewing a Presentation Slide icon Slide Show button Slide Sorter View button Normal View button
  22. 22. Viewing a Presentation Slide Sorter View button
  23. 23. Saving a Presentation <ul><li>Name and save a presentation </li></ul><ul><ul><li>To store a presentation file, give the presentation a filename </li></ul></ul><ul><ul><li>Determine where you want the file to be stored </li></ul></ul><ul><ul><ul><li>Floppy disk, hard disk, network disk drive </li></ul></ul></ul><ul><ul><li>Save about every 10-15 minutes </li></ul></ul><ul><ul><li>Use the Save As command to save a copy of a presentation with a different name </li></ul></ul>
  24. 24. Saving a Presentation Current folder Filename
  25. 25. Saving a Presentation <ul><li>Saving fonts with your presentation </li></ul><ul><ul><li>Opening a presentation on a computer that does not have the same fonts will make the presentation look different </li></ul></ul><ul><ul><li>Embed TrueType fonts with the presentation </li></ul></ul><ul><ul><ul><li>Increases the file size </li></ul></ul></ul>
  26. 26. Help & Researching Information <ul><li>PowerPoint has an extensive Help system </li></ul><ul><ul><li>Access to definitions, instructions, and useful tips </li></ul></ul><ul><ul><li>The Ask a Question box on the menu bar gives you immediate access to help topics </li></ul></ul><ul><ul><li>Help appears in a separate window </li></ul></ul>
  27. 27. Help & Researching Information Type a question for help box Help topics
  28. 28. Help & Researching Information <ul><li>The Research task pane </li></ul><ul><ul><li>Many reference books and research services can be used to search for information </li></ul></ul><ul><ul><ul><li>Searching is done on your computer and online </li></ul></ul></ul><ul><ul><li>Customize the Research task pane to search only the search categories you want </li></ul></ul><ul><ul><li>Search categories are split into three categories: </li></ul></ul><ul><ul><ul><li>Reference Books </li></ul></ul></ul><ul><ul><ul><li>Research Sites </li></ul></ul></ul><ul><ul><ul><li>Business and Financial Sites </li></ul></ul></ul>
  29. 29. Help & Researching Information Help information Research task pane Research information
  30. 30. Help & Researching Information <ul><li>Research Categories </li></ul><ul><ul><li>Reference Books </li></ul></ul><ul><ul><ul><li>Microsoft Encarta English dictionary </li></ul></ul></ul><ul><ul><ul><ul><li>Contains over 400,000 entries </li></ul></ul></ul></ul><ul><ul><ul><li>Thesaurus </li></ul></ul></ul><ul><ul><ul><li>Translation </li></ul></ul></ul><ul><ul><ul><ul><li>Includes the Microsoft Office translation dictionary and other online translation services </li></ul></ul></ul></ul>
  31. 31. Help & Researching Information <ul><li>Research Categories, cont. </li></ul><ul><ul><li>Research Sites </li></ul></ul><ul><ul><ul><li>eLibrary </li></ul></ul></ul><ul><ul><ul><ul><li>Research more than 13 million documents from more than 1000 publications (newspapers, magazines, photographs, maps, books) </li></ul></ul></ul></ul><ul><ul><ul><li>Microsoft Encarta Encyclopedia </li></ul></ul></ul><ul><ul><ul><li>Factiva News Search </li></ul></ul></ul><ul><ul><ul><ul><li>Research nearly 8000 news sources </li></ul></ul></ul></ul><ul><ul><ul><li>MSN Search </li></ul></ul></ul>
  32. 32. Help & Researching Information <ul><li>Research Categories, cont. </li></ul><ul><ul><li>Business and Financial Sites </li></ul></ul><ul><ul><ul><li>Gale Company Profiles </li></ul></ul></ul><ul><ul><ul><ul><li>Research more than 450,000 companies, including 300,000 companies. Industry profiles, comparisons, rankings, and other data </li></ul></ul></ul></ul><ul><ul><ul><li>MSN Money Stock Quotes </li></ul></ul></ul><ul><ul><ul><ul><li>Research stock information using MSN </li></ul></ul></ul></ul>
  33. 33. Help & Researching Information <ul><li>Restoring lost document files </li></ul><ul><ul><li>Due to PowerPoint or some other program freeze or a power failure </li></ul></ul><ul><ul><li>Document Recovery task pane opens the next time you open PowerPoint </li></ul></ul><ul><ul><ul><li>Displays original and recovered versions of the PowerPoint file </li></ul></ul></ul><ul><ul><ul><li>Open and review any version of the file </li></ul></ul></ul><ul><ul><ul><li>Save the file version you want </li></ul></ul></ul>
  34. 34. Printing and Closing the File, and Exiting PowerPoint <ul><li>To print, use the Print button on the Standard toolbar or the Print command on the File menu </li></ul><ul><ul><li>The Print button uses the default print settings in the Print dialog box </li></ul></ul><ul><li>When you are finished with a presentation, use the Close Window button on the menu bar or the Close command on the File menu </li></ul>
  35. 35. Printing and Closing the File, and Exiting PowerPoint <ul><li>Close PowerPoint </li></ul><ul><ul><li>Click the Close button on the Title bar or the Exit command on the file menu </li></ul></ul>
  36. 36. Printing and Closing the File, and Exiting PowerPoint <ul><li>Viewing your presentation in grayscale or black and white </li></ul><ul><ul><li>Can be helpful when printing on a black and white printer </li></ul></ul><ul><ul><li>Click the Color/Grayscale button on the Standard toolbar </li></ul></ul>

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