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Dcg ec minutes 14 sep10


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Dcg ec minutes 14 sep10

  1. 1. Downtown Camden Guild Executive Committee Meeting Tuesday, September 14th 2010 @ 9:00 AM First Community Bank BoardroomIn Attendance: Edward Hinson, Wade Luther, Gail Carter, Beth Lee-Moeller, Dot Goodwin, BetsyGreenway, and Jonathan BazinetAgenda: 1. Call to Order/Roll Call 2. Approval of the Minutes 3. Officer Reports a. President’s Report – Board Governance b. Treasurer Report – Quarterly Financial Statement 4. Director Reports 5. Old Business a. Distribution of Updated Bylaws b. Consideration of Status of Board Member 6. New Business a. Membership Drive Recap b. Potential Board Appointees c. Halloween Update d. Tax-Exempt Status e. Christmas Discussion f. Jockey Silk Discussion 7. AdjournmentMeeting was called to order at 9:00 AM by Edward Hinson and roll was taken, all members werepresent. The minutes were approved with a motion by Gail Carter.Officer Reports:A. President – Chamber Board of Governance presentation discussion a. Inclining, Declining, Reclining Boards b. Moral Authority v Bylaws c. Charitable Donations d. Rules & Expectations e. Best Practices
  2. 2. Formal presentation to follow at a later date – Betsy Greenway suggested brining in a consultant for the presentationB. Treasurer – a. $346 outstanding from Diva event; $425 outstanding from jockey silk project i. Collection letters were sent in April & June ii. Additional heart association contributions from Broad Street Market iii. Financial statements should be shifted to the City’s fiscal calendar iv. Financial statements will be approved at October meeting Directors Reports A. Dot Goodwin – Camden Art Association is looking for Earth Day activities B. Jonathan Bazinet – Fall LeMons Race summary – the festival will occur only once a year C. Other – Does the DCG want to sponsor a tree in the Town Green? D. Other – Status of Hands on Camden? Old Business A. Distribution of By-Laws – signed by President B. Removal of Board Member a. Article IV; Section 5 of Bylaws have been violated b. Betsy Greenway entered a motion for dismissal; Jonathan Bazinet seconded the motion – Motion passed 7-0 c. Wade & Beth will work together to develop policy and procedures for committee chairs New Business A. Membership Drive Recap a. 27 Members to date b. 22 attended the meeting
  3. 3. B. Potential EC appointees a. Penny Mattox b. Appointments will be taken at next At-Large Membership meetingC. Halloween a. Event date moved to October 30th b. Policy for allowing vendors outside of Camden i. Depends upon nature of business ii. Institute application process & fee of $10 (amount of dues)D. Christmas a. Lights crossing DeKalb Street will be changed to white b. Installation of other downtown lights ongoing c. Committee will be formed in NovemberE. Jockey Silks a. This year program should start earlier – announce program in NovemberMeeting was adjourned at 10:30 am