30 monitoring instrument for maritime assessment center (mac)

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30 monitoring instrument for maritime assessment center (mac)

  1. 1. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) Name of Maritime Assessment Center (MAC):       Contact Number:       Location of MAC: Address:       Zip Code:       Date of Monitoring:       Date last Monitored:       Item No. Key Areas of Evaluation Findings/ Observations/ Objective Evidence I Quality Standards System (QSS) a Internal monitoring schemes, systems and procedures in the conduct of the assessment to ensure quality of: Practical exercises / scenarios according STCW competence standards Written examinations Review and updating of assessment instruments b Relevance of defined quality objectives to the institutions Vision, Mission and Goals c Internal quality audits d Management reviews e Compliance with the findings reported during Periodic External Audits by qualified persons f Continuing development and improvement of the QSS Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 1 of 10
  2. 2. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) Item No. Key Areas of Evaluation Findings/ Observations/ Objective Evidence II Organization, Management, and Support Staff a Organizational structure and functions of the institution b Representation or scheme to consider participation of the industry in the institutions governing body c Action of the Management on results and findings during management reviews and periodic audits d Institutional development plans based on the institution’s Vision, Mission and Goals and the defined program objectives e Institutional development plans in terms of:  Enrolments  Staff and Support Staff  Physical facilities and resources  Employability of assessees f Implementation, review and monitoring of development plans Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 2 of 10
  3. 3. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) Item No. Key Areas of Evaluation Findings/ Observations/ Objective Evidence III Design Control a Comprehensiveness and clarity of the assessment system in terms of:  relation to STCW competence standards  industry needs  time allocation per subject / competence  time allocation for written examinations  time allocation for practical / computer / simulator based assessment b Quality of the Assessment Matrix in terms of:  subject content  learning objectives  performance measures  reference to the functions/ competences stated in STCW  relevance to industry needs c Planning, review, and revision of the Assessment system taking into consideration:  amendments to rules and regulations both National and International (IMO)  frequency  industry inputs  feedbacks d Scheme to obtain feedbacks from Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 3 of 10
  4. 4. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) end-users on the assessments Item No. Key Areas of Evaluation Findings/ Observations/ Objective Evidence IV Conduct of Examination and Assessment a Class observation on written examination and or computer based assessment, taking into account the following:  Clear instructions  Time management  Proctoring  Quality of examination materials  Control numbers b Practical and laboratory assessment observation, taking into account the following:  Clear instructions  Quality of the assessees’ work  Range and quantity of work  Proctoring  Time management  Operational Safety c Simulator assessment observation taking into account the following:  Clear instructions  Time management  Quality of exercise(s)  Evaluation of exercise(s) d Administration of assessment and results Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 4 of 10
  5. 5. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) e Supervision of assessment f Monitoring of assessment V Examination and Assessment System (including Appeals and Re-sits) a Examination System:  Policies and procedures  Description of the examination scheme  Arrangements for determining passing or failure  Contents of the examinations in relation to the required competence standards of the STCW  Arrangements for review and validation of examinations Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 5 of 10
  6. 6. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) b Assessments System:  Policies and procedures  Arrangements for practical assessment  Conduct of assessment in relation to the required competence standards of the STCW  Arrangements for review and validation of assessment instrument(s)  Training and experience of program assessors VI Staff (Assessors and Supervisors) a Quality Assurance Mechanism on hiring, retention to ensure:  appropriateness of knowledge, skills, understanding, qualification and experience of and Assessors b Polices and procedures on:  distribution of assessment and examination hours  performance and responsibilities c Performance evaluation system through:  feedback from assessees  institutional evaluation taking into account actual performance and effectiveness of assessments and Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 6 of 10
  7. 7. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) examinations d Training and continuing staff development:  arrangements for pre-service training in assessment and management  arrangements for in-service training for simulator operators and assessors on the types of simulator used  arrangements for in-service training for continuing technical and professional competence e Assessors’ participation in development / review of assessment and examination materials and standards VII Assessees Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 7 of 10
  8. 8. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) a Quality assurance mechanisms on:  admission of assessees in relation to the STCW competence standards and national requirements  review of authentication of Certificate of Completion issued by other training centres  medical fitness b Performance of assessees:  statistical data of performance of assessees per STCW function, competence table or national standard  statistical data of performance of assessees per training centre in which the training was conducted c Scheme for:  assisting assessees who failed to retake the assessment or to enrol in a review class VIII Facilities and Equipment Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 8 of 10
  9. 9. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) a Set up, lay out and relevance of Facilities  Rooms  Computer rooms (used for assessment)  Simulators  Workshop rooms or areas b Relevance of the training equipment to the course content (IMO Model course as guidance only) c Status of the equipment in terms of current shipboard application d Set up, lay out and relevance of Support Facilities  Library  Audiovisual rooms  Administration  Faculty room  Computer rooms  Internet facilities  Sanitation facilities Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 9 of 10
  10. 10. MARITIME INDUSTRY AUTHORITY REPUBLIC OF THE PHILIPPINES DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS NQSS-QPR07-30-00 Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) e Provision of needed supplies, equipment, consumable materials Comprehensive and range of provisions Relevance of the equipment to program needs in relation with competence standards of STCW Ratio and proportion as the number of assessees f Utilization of the assessment and support facilities as well as the supplies, equipment, and consumable materials g Preventive maintenance system and safety aspects MONITORING TEAM: Team Leader: Team Members: ___________________________ (Signature Over Printed Name) ___________________________ (Signature Over Printed Name) ___________________________ (Signature Over Printed Name) Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 10 of 10

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