Records Management Essentials

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Records Management Essentials

  1. 1. Records StorageServices© 2009 Iron Mountain Incorporated. All rights reserved. Iron Mountain, the design of the mountain, Accutrac, Digital Record Center and InControl are registered trademarks and Iron Mountain Connect is a trademark of Iron Mountain Incorporated.
  2. 2. Iron MountainThe Information Management CompanyOffer comprehensive services to reduce Largest Information Managementthe risks and costs of information Consulting practice  Archiving & eDiscovery 60 years of domain expertise embedded in  Data Protection and Recovery our people, processes and technology  Records Management 140,000+ corporate clients  Information Destruction  97% of Fortune 1000Uniquely bridge the gap of managing  35+ countries on 5 continentsphysical and digital information Traded on NYSE:IRM and part of S&P 500  #644 on the Fortune 1000 list  2009 Revenues: $3 Billion
  3. 3. Comprehensive Information Management Solutions Managing Information from Creation through Destruction Data Protection Records Archiving and Information & Recovery Management eDiscovery Destruction  Server and  Records  Archiving:  Secure Application Data Management  On-Premise Email, Shredding Protection  Document File and SharePoint  Compliant  Laptop and Desktop Management  Hosted Email Information Data Protection Solutions Destruction  Compliant Message  Technology Escrow  Specialized  Medical Image  Disaster Recovery services for Archiving vertical markets  Offsite Tape  eDiscovery Vaulting categorize | image | archive | discover | destroy
  4. 4. Easy to Use, Always Available, Secure You Pack It We Pick It Up We Store It We Give It BackStart by packing your Via our InControl®, Using our Triple Check At any time, you canrecords for storage. To solution, we securely workflow, items are use the Iron Mountainfind items later, describe transport your records secured for long-term Connect portal tothem in the Iron to an Iron Mountain storage. manage yourMountain Connect™ facility. informationportal. and to request its retrieval. Easy to get started › Service at your doorstep › Better control 24x365 availability  Archival grade supplies 4
  5. 5. Iron Mountain Connect™ Portal: Manage and Request Online Iron Mountain Connect Portal24 x 7 Convenience Fast, Easy Access Puts You In Control Self-Serve Capabilities Search & Find Records  Describe Your Records  Request Pickup & Retrieval Customized Online Portal  Run Reports 5
  6. 6. Iron Mountain:More than Just Storage!We’ll do more than just storeyour records. Iron Mountain’srecords managementprofessionals have theflexibility and expertise toprovide a range of criticalsupport services.File preparation and packing Indexing Document imaging 6
  7. 7. Lower Your Costs, Optimize Your Business- Pay-as-you-go model- Lower your real estate costs- Free up employee resources- Total lower cost than typical in-house programsIron Mountain lets you leverage your space and employees to grow your business versus managing your paper records 7
  8. 8. Your Information, When and How You Need ItPhysical Information Digital Information Conversion Access Access Wherever in the document lifecycle you may be,we have the right solution to give you access to your information Efficient › Reliable › Secure 8
  9. 9. Records Management Workflow | Incoming 9
  10. 10. Iron Mountain’s Principles of Global Facility ProtectionIron Mountain has investedmore than $170M over the past 10 years to ensure that facilities meet our standard of excellence.  Fire-protection systems  Access-control systems  Intrusion-detection systems  24x7 facility monitoring 10
  11. 11. Secure Transportation:InControl® SolutionIron Mountain’s InControl solution ensuresthe protection of information while it is intransit with patent-pending security, real-timetracking, and auditable chain-of-custody.Prevention - Patent-Pending Vehicle Process Controls - Driver Screening/Background Checks - Standard Operating Procedures 11
  12. 12. Secure Transportation:InControl® SolutionIron Mountain’s InControl solution ensuresthe protection of information while it is intransit with patent-pending security, real-timetracking, and auditable chain-of-custody.Early Detection / Correction - Wireless Scanning 12
  13. 13. Secure Transportation:InControl® SolutionIron Mountain’s InControl solution ensuresthe protection of information while it is intransit with patent-pending security, real-timetracking, and auditable chain-of-custody.Proof - Audit Trails - E-Sign & e-Receipt Service 13
  14. 14. Complementary ServicesSecure Shredding Document Conversion ServicesProtect your organization from Lower your costs of ‘going digital’. A rangeinformation privacy breaches. of document conversion services provideIron Mountain Secure Shredding back file conversion and intelligent scanning,is convenient, reliable, cost-effective based on access requirements. Rarelyand environmentally responsible. accessed documents can be scanned only when needed and delivered through our Image on Demand™ services.Digital Record Center® for Images Tape VaultingQuickly and securely access your records Secure your backup data and ensure quickfrom geographically dispersed locations. recovery of your vital information in theProvides secure storage and access to event of a loss. Features a range of offsitedigital images 24x7 with a sophisticated tape vaulting services to meet the diversesearch tool for rapid retrieval. needs of data centers, distributed offices, and remote sites.PC Data Protection Server Data ProtectionProtects distributed company assets Provides continuous, automaticwhile greatly reducing file share back-up for small and medium-storage and support requirements. sized businesses or enterprise remote offices. 14

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