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  2. 2. Remember that time ismoney Ben Franklin, 1748 Advice to a young Dr.T.V.Rao MD 2
  3. 3. DefinitionThe predictable control an individual can exercise over a series of events. Dr.T.V.Rao MD 3
  4. 4. . The Present Yesterday is History Tomorrow’s a Mystery But Today is a Gift That’s Why They Call it The Present
  5. 5. Time : its attributes• Time is neutral• Time cannot be saved for future use• Each activity requires a minimum quantum of time• Time has a value like currency• Time is cumulative in nature• Time can be lost but not gained Dr.T.V.Rao MD 5
  6. 6. Introduction• Time must be explicitly managed, just like money• Much of this won’t make sense until later (too late?): that’s why this is on the priority list of students. Dr.T.V.Rao MD 6
  7. 7. Seven places for your time• Personal• Partnership• Family• Home• Job• Friends• Community Dr.T.V.Rao MD 7
  8. 8. Seven places for your time• Personal• Partnership Teaching• Family Research and Scholarship• Home Service: Department, School, Community• Job Career development Advising and Mentoring• Friends• Community Dr.T.V.Rao MD 8
  9. 9. Seven places for your time• Personal Physical (exercise)• Partnership Intellectual (reading novels)• Family Spiritual (meditation)• Home• Job Just chores (cleaning)• Friends Enjoyable tasks (cooking, gardening)• Community Dr.T.V.Rao MD 9
  10. 10. What the Time Management means• Time management entails more than keeping a calendar, however. It is requires identifying your obligations, carefully considering their importance, and making choices about how to use your time. Dr.T.V.Rao MD 10
  11. 11. Time is equal to all Some Progress others ….. 24 hours per day X 60 minutes per hour X60 seconds per minute = 86,400 Seconds Dr.T.V.Rao MD 11
  12. 12. Make TIME Productive • Spend every second in an efficient and productive way • If you fail to use the day’s deposits, the loss is yours. Dr.T.V.Rao MD 12
  13. 13. Learning Objectives• When you have completed this module you will be able to define the key concepts associated with Time Management and you will be able to:• Identify the main obstacles to effective Time Management in your daily role• Understand the nature of Time Management Dr.T.V.Rao MD 13
  14. 14. Obstacles to effective time managementUnclear objectives DisorganizationInability to say “no” Dr.T.V.Rao MD 14
  15. 15. Obstacles to effective time management Too many things at onceStress and fatigue All work and no play Dr.T.V.Rao MD 15
  16. 16. Time Consumers - How you loose your TIME• Talking with friends• Talking on telephone• Daydreaming• Watching television• Sleeping• Listening to music• Drop-in visitors• Reading (other than assignments)• Playing sports, games, or hobbies• Doing household chores• Partying and goofing around• Snacking and eating• Hanging out• Procrastinating or worrying Dr.T.V.Rao MD 16
  17. 17. Time Wasters• Phones and Pagers• Visitors• Meetings• “Open Door Policy”• Miscommunication• Fatigue Dr.T.V.Rao MD 17
  18. 18. Create The Law of Clarity• The clearer you are about your goals and objectives, the more efficient and effective you will be in achieving them. Clarity accounts for probably 80 percent of success and happiness. People with clear, written goals accomplish far more in a shorter period of time than people without them could ever imagine. Dr.T.V.Rao MD 18
  19. 19. The Problem is SevereBy some estimates, people waste about 2 hours per day. Signs of time wasting: – Messy desk and cluttered (or no) files – Can’t find things – Miss appointments, need to reschedule them late and/or unprepared for meetings – Volunteer to do things other people should do – Tired/unable to concentrate Dr.T.V.Rao MD 19
  20. 20. Saying “yes”• Saying “yes” to one thing means saying “no” to something else. – Or, at least, it means having less time for the things you’ve already committed to do.• Does it fit into your goals? – Don’t fall victim to thinking you must take all career opportunities presented.• Take some time before you decide.• Don’t do it out of guilt – Say “yes” or “no” to the task, not the person. Dr.T.V.Rao MD 20
  21. 21. Learn when to say “NO”• You can’t do everything• Don’t undertake things you can’t complete• Remain consistent to your goals Dr.T.V.Rao MD 21
  22. 22. Learn when to say “NO”• You can’t do everything• Don’t undertake things you can’t complete• Remain consistent to your goals Dr.T.V.Rao MD 22
  23. 23. Procrastination:“Never do today what you can put off „till tomorrow!”Forms of procrastination:• Ignoring the task, hoping it will go away• Underestimating how long it will take• Overestimating your abilities and resources• Telling yourself that poor performance is okay• Doing something else that isn’t very important• Believing that repeated “minor” delays won’t hurt you• Talking about a hard job rather than doing it• Putting all your work on only one part of the task• Becoming paralyzed when having to make choices
  24. 24. How to Overcome Procrastination• Win the mental battle by committing to being on time.• Set and keep deadlines.• Organize, schedule & plan.• Divide a big job into smaller ones.• Find a way to make a game of your work or make it fun.• Reward yourself when you’re done.• Tell your friends and room mates to remind you of priorities and deadlines.• Learn to say “no” to time wasters.
  25. 25. Use your waiting time• On public transportation• At the doctor’s office• Waiting for your plane• On hold• When you are early Dr.T.V.Rao MD 25
  26. 26. Keep a Dairy of Day to Day Events• Evaluate how you are spending your time. Keep a diary for three days to track tasks. Look for time that could be used more wisely, freeing up time to spend exercising or with family and friends. Dr.T.V.Rao MD 26
  27. 27. From your goals, set priorities.• What’s important and what isn’t?• What order do things need to be done in?• Once you know what your priorities are, you need to plan out a schedule for the semester, the week and the day.• Planning may seem hard at first, but the more you do it, the easier and more natural it gets.
  28. 28. Rest and Relaxation are Foundation for Efficiency • Get plenty of exercise and sleep. Improved focus and concentration help increase efficiency, so you can complete tasks in less time. Dr.T.V.Rao MD 28
  29. 29. Learn skills beyond your profession• .The range of skills is almost endless—for example, time management, communication, presenting, teaching, effective learning, working in a team, and leadership—to name just a few topics. Dr.T.V.Rao MD 29
  30. 30. Extracurricular activities keeps your Identity• Even during their medical school careers, many students take on extracurricular activities and projects that are not covered at medical school. This has made many medical student groups around the world look hard at what the needs of their members are and how best to meet them with a training programme. Dr.T.V.Rao MD 30
  31. 31. Scheduling Yourself• You don’t find time for important things, you make it• Everything you do is an opportunity cost• Learn to say “No” Dr.T.V.Rao MD 31
  32. 32. Cognitive Tasks 8am - 12 noon*Cognitive, or mental, tasks such as reading, calculating, and problem solving are performed most efficiently in the morning. *If you are a Night Owl, shift these times about 3-4 hours later in the day. Dr.T.V.Rao MD 32
  33. 33. Manual Dexterity 2 pm to 6 pm*You are mostefficient at tasksinvolving the use ofyour hands such askeyboarding andpainting in theafternoon and earlyevening. Night Owl, shift these times about 3-4 hours later in the day. *If you are a Dr.T.V.Rao MD 33
  34. 34. Physical Workouts 4 pm to 9 pm *Because of Circadian Rhythms it is best to engage in physical activity in the evening when your large muscle coordination is at its peak.Studies show you will perceive the workout to be easier in the evening.Exercising about 5 hours before bedtime improves the quality of sleep. *If you are a Night Owl, shift these times about 3-4 hours later in the day. Dr.T.V.Rao MD 34
  35. 35. TIME lost Never Gained• Time is free, but its priceless. You cant own it, but you can use it. You cant keep it, but you can spend it. Once youve lost it you can never get it back.” Harvey MacKay Dr.T.V.Rao MD 35
  36. 36. Set goals• Specific• Measurable Dr.T.V.Rao MD 36
  37. 37. Set goals•Specific•Measurable• Achievable• Realistic• Time-based Dr.T.V.Rao MD 37
  38. 38. To Realize the Value of TIME:• ONE YEAR, ask a student who failed a grade.• ONE MONTH, ask a mother who gave birth to a premature baby.• ONE WEEK, ask the editor of a weekly newspaper.• ONE DAY, ask a daily wage laborer with kids to feed.• ONE HOUR, ask the lovers who are waiting to meet.• ONE MINUTE, ask a person who missed the train.• ONE SECOND, ask a person who just avoided an accident.• ONE MILLISECOND, ask the person who won a silver medal in the Olympics. Dr.T.V.Rao MD 38
  39. 39. PacingAthletes know thephenomenon of runningwith someone ahead ofthem to increase theirtimes.The same effect can beachieved with studyingand completingschoolwork.
  40. 40. . Be Realistic Not a Imaginary• Examine your schedule.• Be realistic about what you can accomplish.• Don’t try to juggle too many things.• Don’t set yourself up for failure.
  41. 41. You will be what you think Today• Everything you are today and everything you become in the future will be determined by the way you think and the way you use your time. Your attitude toward time is a critical factor in all you do and everything you accomplish Dr.T.V.Rao MD 41
  42. 42. Tips for Successful Time Management Doing things with concentration, dedication conflicts and commitment and not in a careless manner. Trust others and distribute works to others Never think about unnecessary things and never interfere in others matters Postponement of planned events is an avoidable bad habit Dr.T.V.Rao MD 42
  43. 43. Tips for Successful Time ManagementBreakdown your goals into smaller task with manageable stepsBe punctualHurrying up is to always the best way of doing a thing fasterDon’t forget or misplace thingsUse a calendar/ Get organized Dr.T.V.Rao MD 43
  44. 44. Be The BunnyJust Keep Going And going And going And going And going… Dr.T.V.Rao MD 44
  45. 45. Never stop , Life is Race• Everything changes• never stop exploring• and never stop learning• and you will change the world• Everything happens faster than you think. Dr.T.V.Rao MD 45
  46. 46. Myths about Time Management Time management is nothing but common sense. I do well in school, so I must be managing my time effectively. Time No matter management what I do, I ? I work won’t have better under enough time! pressure. It takes all the fun out of life!!! Dr.T.V.Rao MD 46
  47. 47. The Truth!As college students, you are very busy people, and to make those 168 hours effective, you have to do some planning. The Benefits of Time Management You are more productive. Yes! You reduce your stress. You improve your self-esteem. You achieve balance in your life. You avoid meltdowns. You feel more confident in your ability to get things done. You reach your goals. What is Time Management? Simply, making the most of your time and energy! Dr.T.V.Rao MD 47
  48. 48. Wish to be a talented Man Follow Time…• The common man is not concerned about the passage of time, the man of talent is driven by it. Dr.T.V.Rao MD 48