Top 30 Tech Tools for Extension Agents (and their Web Managers) Dave Palmer Instructional Media Extension Agent UF / IFAS / Extension
3 Important Points <ul><li>It’s not about the technology, it’s about the people </li></ul><ul><li>Change is the only constant (a smooth sea never made a skilled sailor) </li></ul><ul><li>Change is inevitable – Progress is optional </li></ul>
Goals of this presentation… <ul><li>Increase awareness of numerous tools potentially useful to teachers </li></ul><ul><li>Facilitate discussion of tools currently being used by participants </li></ul><ul><li>Define and explain Web 2.0 </li></ul>
Tools Overview Productivity Tools Research Tools Content Tools Client InteractionTools Online Meeting & Collaboration Tools Web Analytics Tools Website & Delivery Platform Registration tools Forms Surveys Auto Responders Blogs – Ours & Theirs Online Invitation Svs Elluminate Wikis SharePoint Google Docs Groups Google Analytics Hardware Software Online tools Various types of search engines PowerPoint Articulate Engage Quizmaker , etc.
Send Large Files for Free http://www.yousendit.com/ http://www.sendthisfile.com/ no file size limit?? http://www.driveway.com/ 500 Mb size limit http://www.sendspace.com/ http://www.transferbigfiles.com/ up to 1 Gb YouSendIt Free Account offers: Files up to 100Mb File stays posted for 7 days Can be downloaded up to 100 times.
How it Works Step 2 e-mail notification Step 3 download Step 1 upload & add an e-mail address
Shorten that URL! http://tinyurl.com/ http://301url.com/ http://ataja.es/ http://elfurl.com/ http://notlong.com/ http://urlx.org/ Useful when: - Trying to type a long URL – too many typos - Long URLs “wrap” and break in an e-mail - Trying to read a long URL over the phone - Free! and permanent http://district4.extension.ifas.ufl.edu/Tech/technology.html Becomes http://tinyurl.com/2udulr
Shorten that URL! Another option - purchase a separate redirect URL http://prohort.ifas.ufl.edu/ became www.prohort.net Prices start at $5-$6 per year
Flash drives Flash drives - 1.0 - Huge amounts of data storage on small devices. Flash drives - 2.0 - “Smart(er)” flash drives run active programs such as web browser w/ bookmarks, e-mail program w/ e-mail addresses, your IM program A short story…
Autoresponders <ul><li>Automated sequential hosted e-mail system </li></ul><ul><li>Create custom subscription forms to collect demographic information </li></ul><ul><li>Sort the list by demographic info collected </li></ul><ul><li>Target relevant e-mail to specific groups </li></ul><ul><li>Program sequential e-mails up to 1 year out </li></ul><ul><li>Users self-subscribe – no staff time needed </li></ul><ul><li>Track open rates and link clicks </li></ul>
Track open rates & link clicks Wording on the Subject line is directly related to the open rate.
Website – a delivery platform A well designed Web site: Is a delivery platform for publications, podcasts, and online classes, etc
Website – a productivity tool A well designed Web site: - Is a productivity tool use it to post information that others call you for. - Reduce your phone calls. - Can also boost your credibility and visibility .
Web Statistics Free! Deep data Fairly accurate Look at the trends, not the numbers DON’T track “hits” instead track visits among other measures.
“Site overlay” stats This overlay offers a view of a Web page and the % of visitors that click on each link on the page.
Search Engines To find what you need online quickly and successfully, you need to be a proficient searcher. 65% 20% 10% 5% All others
Meta-Search Engines These search engines pull results from other search engines . Dogpile.com - Google, Yahoo, MSN, Ask MetaCrawler.com - Google, Yahoo, MSN, Ask
1) A metasearch engine will probably provide better ( more inclusive ) results than a single dedicated search engine. 2) Using more than one metasearch engine will provide even better ( more inclusive ) results than a single metasearch engine. What it means:
Meta Search Engines <ul><li>DogPile - Google, Yahoo! Search, Live Search, Ask.com, About, MIVA, LookSmart, and more </li></ul><ul><li>MetaCrawler – Same as above </li></ul><ul><li>Ixquick </li></ul><ul><li>Mamma </li></ul><ul><li>Vivisimo </li></ul><ul><li>Kartoo </li></ul>
Web 1.0 <ul><li>Mostly static pages </li></ul><ul><li>Little opportunity for user collaboration or visitor interaction </li></ul><ul><li>Content created by individual publisher or organization </li></ul>
Web 2.0 <ul><li>More dynamic pages </li></ul><ul><li>Significant opportunity for visitor interaction </li></ul><ul><li>Content partially or entirely shaped by the users </li></ul>
Web 2.0 Examples <ul><li>Wikipedia – Collaborative online encyclopedia </li></ul><ul><li>MySpace, FaceBook, LinkedIn - Social networking </li></ul><ul><li>Flickr – Photo sharing </li></ul><ul><li>Digg, Mixx, Reddit – Social news sharing </li></ul><ul><li>Del.icio.us, StumbleUpon – Bookmark sharing </li></ul><ul><li>YouTube, TeacherTube – Video sharing </li></ul>
Personal online presentations authorSTREAM.com * Demofuse.com Empressr.com Preezo.com PreZentit.com SlideAware.com SlideBurner.com SlideShare * Teamslide Thumbstacks.com Zoho Show
Wikis (Web 2.0) A collection of web pages that can be edited by a group. Permission-based. Can help people collaborate on projects and documents from a distance. www.pbwiki.com A short story…
PowerPoint THE standard presentation tool Hundreds of plug-ins to extend the capabilities Concerns regarding mis-use
Articulate Presenter Begins with any PowerPoint presentation – narrated or not Allows narration to be added. Converts the result to Flash format – smaller files for easier download Can be used from any server, but without tracking capability. Offers secure hosting service that includes tracking. Example…
Quizmaker – Articulate plug-in Creates Flash quizzes to add to Articulate Presenter classes. Many options and features.
Engage – Articulate plug-in Adds Flash-based interactive content by using several pre-designed templates.
http://www.openoffice.org/ Word Processor Spreadsheet Presentation tool Database PDF Creation Compatible with MS Office Free (!) to download, use and distribute.
Adobe Acrobat “ Freezes” the formatting of documents. Useful, flexible. Anything that can be printed can be converted to pdf format. Multiple levels of security 1st choice for posting documents online Don’t post documents online that can be changed, add security .
E-mail encryption Several studies show that 85% - 95% of e-mail spam originates from unprotected e-mail addresses on Web sites.
Spam In 2004, FTC investigators "seeded" 175 different locations on the Internet with 250 new, undercover email addresses. Within 6 weeks the accounts received 3,349 spam emails. 86 % of the addresses posted to web pages received spam. If the address had the "@" sign in it, it drew spam. More info - http://www.ftc.gov/spam/
Potential Solutions <ul><li>Reactive – use spam filters </li></ul><ul><li>Proactive – use e-mail encryption </li></ul><ul><li>Best possible solution – use both </li></ul>
Result of E-mail Encryption : It looks like a e-mail link, acts like an e-mail, but your e-mail address is no longer vulnerable.
www.elluminate.com Internal meetings Live classes Recorded classes
www.elluminate.com Capabilities: Audio – up to 6 speakers Video – not always necessary Text chat Shared, interactive whiteboard Shared applications Record / playback Web tour Moderator / participant capabilities Breakout rooms
Elluminate challenges Firewalls - if your County IT is not cooperative. Lack of administrative rights – latest Java must be installed.