SharePoint - Maximizing Communication And Collaboration


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Contact Today for FREE SharePoint Deployment Planning Consulting Package $10,000 Value – Free!
Cell: 312-543-5132
Office: 262-953-2758

Business Challenges
Team members can’t find what you are looking for.
Content is in multiple locations is difficult to manage and increases organization costs
Team members don’t understand how to use the tools they are given.
Training among multiple platforms is expensive and redundant at the same time.
Required items are inaccessible due to security or other reasons.
Collaborating on disparate platforms is difficult.
Without automated workflow, responsiveness is slow
Coupled with above, Compliancy regulations increase difficulty across the organization.

Microsoft has finally provided a consistent web interface to its sweet of Office tools.
*Front Page
*Communication Server

Microsoft SharePoint Single Infrastructure
A single platform is given from a users desktop up and throughout the organization.
A common infrastructure, look and feel, and rule sets minimizes training.
Roll based security allows a user to interact with SharePoint the same regardless of where they are in the enterprise.

SharePoint 2007
Can Incorporates all the areas of infrastructure and application technology that is in an enterprise
Information is available in a standard web browser.
The platform can be deployed section by section as well as site by site.

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  • Certified SharePoint Professional3 years SharePointGlobal Enterprise DeploymentSingle Department UsageContent Management ExperiencePCI CompliancySOXOCR Document Imaging
  • Can you hear me?With 15+ years providing enterprise technology solutions, I have run into, supported, and worked to resolve each of these business challenges.Business ChallengesTeam members can’t find what you are looking forContent is in multiple locations is difficult to manage and increases organization costsTeam members don’t understand how to use the tools they are givenTraining among multiple platforms is expensive and redundant at the same timeRequired items are inaccessible due to security or other reasonsCollaborating on disparate platforms is difficult Without automated workflow, responsiveness is slow Coupled with above, Compliancy regulations increase difficulty across the organization
  • Microsoft has finally provided a consistent web interface to its sweet of Office tools.OfficeExchange/OutlookFront PageCommunication ServerInfoPath
  • Simply PutImplemented technology areas are incorporated into a single web platformA hierarchical security model allows IT to maintain top level security while enabling business units to work within set parametersBusiness users across the enterprise are assigned role based security to participate as needed in the collaboration process
  • Business Journey (Talk then show)As organizations mature with SharePoint they work their way up the ladderThe key to building this structure is implementing a strong SharePoint governance foundationEach area is able to be built on the prior area while empowering members to manage their own requirementsThe efficiencies gained at each level allow for a re-investment in the next step of the ladder
  • GovernanceGovernance is the hierarchical structure in which SharePoint is deployed into the organizationWhich Features to useHow much space to allow with quotasTaxonomy and MetadataSecurityChange managementCompliancy regulationsManagement of Site collectionsData retentionDisaster recoveryRole base security is built utilized at each levelThe IT organization controls the top level site collectionsThe IT organization creates site collections for the business unitsThe business units build and maintain their sites and give the ability for department owners to create sitesThe departments maintain security and day to day usage requirements for their sitesThe users in the departments participate in supplying site content and collaborating on business functions
  • Business’s tend to have a few rogue developers outside of the IT organization that build up one-off intranet sites for their departments to use, and the sites more often than not become mission critical to the departments without following any of the IT standards.Portal sites are a landing page with a series of web parts Web parts are set of 70 out-of-box web “areas” that can be added, removed, as needed by site membersWeb parts are used forCollaboratingDocumentsMeetingsDisplaying informationList itemsLinksContent Collecting feedbackBuilt in web parts (role based security, meta data tags)ListsLinksLibrariesDiscussion BoardsTasksAnnouncementsSurveys
  • Calendaring and scheduling is one of the most visible areas for collaborating in SharePointEmail enabled calendars, lists, and libraries allow for updates quickly and efficiently in the sitesUsers can then collaborate on the calendar events themselves or the content that is attached to the eventItems in a single calendar can be categorized with meta data tagging for things such asVacationsDue datesProduct LaunchesSystem outagesetc
  • Document LibrariesDocument libraries are used like existing file shares in the current windows world.Document library featuresWorkflowcheck in/outversion controlcontent taggingRecord center sites have document libraries that work with compliancy requirementsDispositional workflowRecord locking Role base security determines what users can see and have access toOther LibrariesPictureForm Library – For Infopath and other formsWiki Page LibraryPicture LibraryData Connection LibraryTranslation Management Library
  • Reporting SitesUsed as a site for upper management to manage “one version of the truth”. Leaders can go to this type of site for information gathering and decision making.Reporting sites are sites that are built for the purpose of storing reportsReporting templates have standard reporting web parts Role based security allows access to reporting at every levelSQL Analysis ToolsExcel Reporting
  • Business IntelligenceDashboards pages are added to Reporting sites with drill down capabilities based on security rolesDashboards are built on a series of standard web partsWeb parts are configured with a set of lists and report librariesReport Libraries store report filesLists store KPI data and populate results and visual indicators
  • Workflow (Talk then show)This is a training scenario without the use of custom development shows how we implemented a solution to not only get employees trained on a set of topics, but also report the status and completion results for the Human Resources department to use for Performance Reviews.Out-of-box workflow allows users to automate Task assignmentGain approvalCollect feedbackPush content to other sitesExtranet/InternetPopulateListsLibrariesRoute documents
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  • SharePoint - Maximizing Communication And Collaboration

    1. 1. Maximizing<br />Communication<br />And<br />Collaboration<br />
    2. 2. Contact Today for FREE SharePoint Deployment Planning Consulting Package $10,000 Value – Free!<br /><br />Cell: 312-543-5132<br />Office: 262-953-2758<br />
    3. 3. Presented By<br />Jeff Hintz<br />SharePoint Architect<br />David Klauser<br />SharePoint Solutions Manager<br /><br />Cell: 312-543-5132<br />
    4. 4. Agenda<br />Transcendent Overview<br />Business Challenges<br />Microsoft Office SharePoint 2007<br />Collaboration Solutions<br />Portal Solutions<br />Business Intelligence<br />Workflow Solutions<br />Searching Solutions<br />SDPS Partnership<br />
    5. 5. Transcendent Overview<br />
    6. 6. Today&apos;s Topic<br />Microsoft Office SharePoint Server 2007<br />
    7. 7. Business Challenges<br />
    8. 8. Microsoft Office SharePoint Server 2007<br />
    9. 9. What is Microsoft Office SharePoint Server 2007 ???<br />Microsoft Office SharePoint Server 2007 is an integrated suite of server capabilities that can help improve organizational effectiveness by providing comprehensive content management and enterprise search, accelerating shared business processes, and facilitating information-sharing across boundaries for better business insight. <br /> Office SharePoint Server 2007 supports all intranet, extranet, and Web applications across an enterprise within one integrated platform. <br /> This collaboration and content management server provides IT professionals and developers with the platform and tools they need for server administration, application extensibility, and interoperability<br />
    10. 10. Business Applications<br />(SAP, data warehouse, custom…)<br />Single Infrastructurefor Intranet,InternetandExtranetPortals<br />Internet<br />Extranet<br />Enterprise<br />Division<br />Team<br />Individual<br />
    11. 11. Business<br />Intelligence<br />Collaboration<br />User Exp<br />Platform<br />Admin<br />Portal<br />BusinessProcesses<br />Content<br />Management<br />Search<br />SharePoint Server 2007<br />Collaboration in context: e-mail, project management, blog and wiki support<br />Server-based spreadsheets plus BI portals built on SQL Server Analysis Services<br />Single Infrastructurefor Intranet, Extranet, Internet<br />Server-based forms and workflow withsmart client and browser interfaces<br />Simplified access to information and expertise<br />Integrated document, records and Web content management<br />
    12. 12. What is SharePoint Good For ???<br />We find that people have a general idea of what SharePoint is, but many have no idea how to apply it to their own business.<br />We’d like to share with you just a few ways that SharePoint can solve your common business needs. We want to emphasize these are only a few of the many ways to utilize the SharePoint Services. Once you start using it, you will begin to realize the many other valuable benefits that can easily be accomplished by the everyday user.<br />
    13. 13. Collaboration<br />Solutions<br />
    14. 14. Single Collaboration Platform<br />One Collaboration Platform<br />
    15. 15. Platform for continuing Business Innovation<br />Business Journey<br />Collaborate with Customers and Partners<br />Real Time Collaboration<br />Mobile Applications<br />Document Management and Approval Workflow<br />SharePointas a Foundation<br />Automate Business Process<br />Centralized People Directory<br />Extend Accessand Reach<br />
    16. 16. Governance<br /><ul><li>Microsoft Office SharePoint Services 2007 is deployed, secured, and maintained in a hierarchical format from the top down.</li></li></ul><li>Portal<br />Solutions<br />
    17. 17. Portal Site<br />
    18. 18. Calendaring and Scheduling<br />
    19. 19. Document Library<br />
    20. 20. Business<br />Intelligence<br />
    21. 21. Reporting Sites<br />
    22. 22. Business Intelligence Dashboard <br />
    23. 23. Workflow<br />Solutions<br />
    24. 24. Training Workflow Example<br />Learner accesses assignment via Assignment List Web Part<br />Instructor uploads content into Learning Resource Library<br />Learner attempts assignment<br />Instructor assigns content<br />Instructor accesses assignment via Assignment List Web Part<br />Learner submits assignment<br />Instructor reviews, grades, and returns assignment<br />
    25. 25. Search<br />Solutions<br />
    26. 26. Organizational Search<br />
    27. 27. Comprehensive Search Structure<br />
    28. 28. Why Invest In SharePoint Server 2007 ???<br />Comprehensive platform enables you to build on existing solutions<br />One-platform, many markets both Internal and External<br />Return on investment<br />Lower up-front investment <br />Leverage existing infrastructure to expand reach <br />Business Opportunity<br />Portals and Collaboration, ECM, Search <br />Business Governance <br />Process Workflow<br />Integration of Content Management and Collaboration<br />Custom Solutions<br />
    29. 29. SDPS<br />Partnership<br />
    30. 30. SharePoint Deployment Planning Services<br />Provides FREE SharePoint Planning and Services<br /><ul><li>Utilizes Software Assurance investment your organization has already made
    31. 31. Can include 1- 15 days of free services based on licenses purchased
    32. 32. Enables faster SharePoint Deployment using best practices and tools</li></li></ul><li>SharePoint Deployment Planning Services (SDPS)<br />Transcendent consultants hold certifications in both SharePoint Deployment and SharePoint Development and can work with you as a trusted partner to provide a solution that meets your needs.<br />Getting started<br />Schedule Meeting<br />Discuss existing business challenges<br />Review options for resolutions<br />
    33. 33. Thank<br />You<br />Contact Today for FREE SharePoint Deployment Planning Consulting - $10,000 Value – Free!<br /><br />Cell: 312-543-5132<br />Office: 262-953-2758<br />