Building A Digital Ref Collection


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  • Building A Digital Ref Collection

    1. 1. Building a Digital Reference Collection at Washington University Libraries
    2. 2. Reference Collection Conversion : Mandate <ul><li>September 2007 Dean requested an 90% reduction of 12,000 volume Reference collection </li></ul><ul><li>Asked to ID the most important print titles and look for electronic counterparts to them </li></ul><ul><li>One-to- one conversion concept versus buying electronic collections </li></ul><ul><li>Budget $50,000 +/- </li></ul><ul><li>Required completion March 2008 </li></ul>
    3. 3. What We Learned: Librarians <ul><li>eBook monographs often become yearly subscriptions </li></ul><ul><ul><ul><li>to the latest edition - often </li></ul></ul></ul><ul><li>eBook pricing varies from institution to institution </li></ul><ul><ul><ul><li>it is very time consuming to gather this information </li></ul></ul></ul><ul><li>eBooks individually cost 1.5 times more than the print edition – for multiple user access </li></ul><ul><li>Ebook collections vs. purchasing individual ebooks </li></ul><ul><ul><ul><li>select some excellent publishers that offer ownership </li></ul></ul></ul><ul><ul><ul><li>over time increase your purchase of titles </li></ul></ul></ul>
    4. 4. What We Learned: Librarians <ul><li>eBook collections </li></ul><ul><ul><ul><li>select some excellent publishers that offer ownership </li></ul></ul></ul><ul><ul><ul><li>over time increase your purchase of titles </li></ul></ul></ul><ul><li>eBook – individual titles </li></ul><ul><ul><ul><li>select these as needed a try to build collections in an interface out of them </li></ul></ul></ul><ul><li>Interoperability factor </li></ul><ul><ul><ul><li>you will end up with ebooks in multiple platforms </li></ul></ul></ul><ul><ul><ul><li>huge issue for user </li></ul></ul></ul>
    5. 5. What We Learned: Librarians <ul><li>You need to reeducate self to do reference work if you familiar with using print sources </li></ul><ul><ul><ul><li>no close proximity to print works </li></ul></ul></ul><ul><ul><ul><li>no visual cues of book on shelves </li></ul></ul></ul><ul><ul><ul><li>it is easy to forget once familiar titles </li></ul></ul></ul><ul><ul><ul><ul><ul><li>ALA Guide to Reference online – mitigates memory loss </li></ul></ul></ul></ul></ul><ul><li>Need to devise methods of taking advantage of online environment </li></ul><ul><ul><ul><li>need to concentrate and diffuse ebooks </li></ul></ul></ul><ul><ul><ul><li>need to organize them for librarians as primary user </li></ul></ul></ul>
    6. 6. What We Learned: Librarians <ul><li>Traditional review literature does not do a good job of evaluating ebooks or ecollections </li></ul><ul><ul><ul><li>Booklist – November issue compares 5 collections </li></ul></ul></ul><ul><ul><ul><li>Choice Reviews Online – annual issue new electronic resources – vendor list </li></ul></ul></ul><ul><ul><ul><li>College and Research Library News </li></ul></ul></ul><ul><li>Go to online sources for info- blogs, newsletters </li></ul><ul><li>Additional methods of comparing sources </li></ul><ul><ul><ul><li>ask vendor </li></ul></ul></ul><ul><ul><ul><li>trial side-by-side </li></ul></ul></ul><ul><ul><ul><ul><ul><li>take a set of questions through each ebook or ecollection </li></ul></ul></ul></ul></ul>
    7. 7. What We Learned: the User <ul><li>eBooks </li></ul><ul><ul><ul><li>don’t know very much about how students or faculty use them </li></ul></ul></ul><ul><ul><ul><li>can get usage statistics from vendors/publishers </li></ul></ul></ul>
    8. 8. What We Learned: Librarians <ul><li>Advertise and market ebooks </li></ul><ul><ul><ul><li>in library blogs, emails, and newsletters </li></ul></ul></ul><ul><ul><ul><li>in multiple places on website & research guides </li></ul></ul></ul><ul><ul><ul><li>put into federated searching software </li></ul></ul></ul><ul><ul><ul><li>put into catalog – MARC records </li></ul></ul></ul><ul><ul><ul><li>demo them to students and faculty </li></ul></ul></ul><ul><li>eFormat and print format – some common issues </li></ul><ul><ul><ul><li>users to do not know an ebook exists </li></ul></ul></ul><ul><ul><ul><li>users do not know what content is present in the ebook </li></ul></ul></ul><ul><ul><ul><li>users do not know how to use them – per se </li></ul></ul></ul>
    9. 9. Questions for Vendors <ul><li>Content Questions </li></ul><ul><li>1. Is the ebook missing print content? </li></ul><ul><li>Illustrations, graphs or tables, index? </li></ul><ul><li>2. Is there unique content in the ebook? </li></ul><ul><li>3. Can I repurpose the content? </li></ul>
    10. 10. Questions for Vendors <ul><li>Content Questions </li></ul><ul><li>4. Can I highlight, bookmark, print, copy, and/or save the content? </li></ul><ul><li>5. How often do you update content? </li></ul><ul><li>6. Is a perpetual archive guaranteed, and can I have a local copy? </li></ul>
    11. 11. Questions for Vendors <ul><li>Interface – Cataloging – Statistics Question </li></ul><ul><li>7. Is the interface user friendly? </li></ul><ul><li>Clarity of help menus and user guides? </li></ul><ul><li>8. What unique tools are available? </li></ul><ul><li>Searching features? Citation formats? </li></ul>
    12. 12. Questions for Vendors <ul><li>Platform – Access – Ownership Questions </li></ul><ul><li>9. Are platform fees one time or annual? </li></ul><ul><li>10. Is access by IP Address? </li></ul><ul><li>11. Can I pay for one user access? Multiple user access? </li></ul>
    13. 13. Questions for Vendors <ul><li>Interface – Cataloging – Statistics Questions </li></ul><ul><li>12. Do you offer MARC records? </li></ul><ul><li>What fields are included? Excluded? </li></ul><ul><li>13. Do you offer usage statistics? What is measured? </li></ul><ul><li>Clicks? Search terms? Duration of use? </li></ul><ul><li>Adapted from “Buying Ebooks” by Heather Wicht Netconnect Spring 2006 </li></ul>
    14. 14. The Process: Step 1 <ul><li>Ran a list of all titles in Reference collection in call number order </li></ul><ul><li>Sent out an email to 17 Subject librarians with the list of all titles as an attachment </li></ul><ul><li>Requested subject librarians to ID books </li></ul><ul><ul><ul><li>to stay in collection </li></ul></ul></ul><ul><ul><ul><li>to relocate to another location </li></ul></ul></ul><ul><ul><ul><li>to indicate circulating or non-circulating status </li></ul></ul></ul><ul><li>Student created an Excel file of titles to remain in Reference collection and titles to move </li></ul>
    15. 15. The Process: Step 2 <ul><li>Ran a list of 200 + standing order titles received in Reference and put it in Excel </li></ul><ul><ul><ul><li>bulk of our yearly titles to convert were standing orders </li></ul></ul></ul><ul><li>Evaluated titles </li></ul><ul><ul><ul><li>to cancel </li></ul></ul></ul><ul><ul><ul><li>to look for in an electronic format </li></ul></ul></ul><ul><ul><ul><li>to keep in print if not available electronically </li></ul></ul></ul><ul><li>Information needed on each title </li></ul><ul><ul><ul><li>price </li></ul></ul></ul><ul><ul><ul><li>holdings dates </li></ul></ul></ul><ul><ul><ul><li>multiple subscriptions </li></ul></ul></ul><ul><ul><ul><li>historical value of information </li></ul></ul></ul>
    16. 16. Step 3 <ul><li>Determined which standing order/serials titles were available as ebooks </li></ul><ul><ul><li>searched publisher/vendor sites </li></ul></ul><ul><ul><li>searched WorldCat </li></ul></ul><ul><ul><li>contacted sales reps </li></ul></ul><ul><li>If ebook available analyzed variables </li></ul><ul><ul><li>Older editions – availability </li></ul></ul><ul><ul><ul><ul><li>no availability </li></ul></ul></ul></ul><ul><ul><ul><ul><li>must purchase as back file </li></ul></ul></ul></ul><ul><ul><ul><ul><li>additional cost and subscription based only </li></ul></ul></ul></ul>
    17. 17. Step 3: Continued <ul><li>If ebook available analyzed variables – continued </li></ul><ul><ul><li>Access fees </li></ul></ul><ul><ul><ul><li>separate fee for each title </li></ul></ul></ul><ul><ul><ul><li>single fee for each title (Oxford) </li></ul></ul></ul><ul><li>Did not trial most titles </li></ul><ul><ul><ul><li>time constraints to meet April deadline </li></ul></ul></ul><ul><ul><ul><li>good idea for comparison between vendors/publishers </li></ul></ul></ul>
    18. 18. The Process: Step 4 & 5 <ul><li>Record changes to 11, 225 volumes were made </li></ul><ul><li>Errors and anomalies discovered </li></ul><ul><ul><ul><li>bibliographic and holdings information </li></ul></ul></ul><ul><ul><ul><li>titles and volumes without barcodes </li></ul></ul></ul><ul><ul><ul><li>missing titles found </li></ul></ul></ul><ul><ul><ul><li>spine label errors </li></ul></ul></ul><ul><li>Shelving Staff integrates 9,000 volumes into General Stacks </li></ul><ul><ul><ul><li>major shifting necessary </li></ul></ul></ul>