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Document Control

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Dan Junkins
Dan Junkins
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Document Control Basics of Good Documentation and Document Control Systems
Annual Quality Survey Report ,[object Object],[object Object]
Step One in Building an Effective System Is: To Have Good Documentation!
Good Documentation is: ,[object Object],[object Object],[object Object]
Avoid Drowning in Detail….. ,[object Object]
And poorly written procedures ,[object Object],[object Object],[object Object]
Make procedures user friendly ,[object Object],[object Object],[object Object]
Step Two: Have the Right Amount of Documentation But how much documentation do I need?
Avoid Creating too Much: ,[object Object],[object Object]
Or too little: ,[object Object],[object Object],[object Object]
Documentation: The right amount ,[object Object],[object Object],[object Object]
Step 3: Outline Your Document Control System Manual Procedures Work Instructions
Clarify Your Terminology: ,[object Object],[object Object],[object Object],[object Object],Procedure: Describes the process. Work Instructions: Tells how to perform the process. Attachment: Information attached to the procedure to help clarify the procedure.
What Will You Control? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Step 4: Where will you keep your documents?
Planning Your Infrastructure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What Will be Best for Your Company? ,[object Object],[object Object],[object Object],[object Object],[object Object]
Your company may need more than one type of system. ,[object Object],[object Object],[object Object],[object Object]
Example Systems
Simple Hardcopy System ,[object Object],[object Object],[object Object]
Simple Hardcopy System ,[object Object],[object Object],[object Object]
Simple Hardcopy System ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Simple Hardcopy System ,[object Object],[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object]
Engineering Prints ,[object Object],[object Object]
Engineering Prints ,[object Object],[object Object],[object Object]
Engineering Prints ,[object Object],[object Object],[object Object],[object Object]
Documents of External Origin ,[object Object],[object Object],[object Object],[object Object],[object Object]
Documents of External Origin ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Common Problems with Document Control
Common Problems ,[object Object],[object Object],[object Object]
Common Problems ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Common Problems ,[object Object],[object Object],[object Object]
Common Problems ,[object Object],[object Object],[object Object]
And All the pieces will fall in place.

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