The Importance Of Shredding Electronic Documents

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Presentation offered by Dominic Jaar at CanHeit 2009.

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The Importance Of Shredding Electronic Documents

  1. 1. The Importance of Shredding Electronic Documents<br />
  2. 2. Who is responsible for e-docs?<br />Ownership<br />Creation<br />Control<br />Access<br />Organization<br />Retention<br />Archiving<br />Backup<br />Liability<br />IT<br />RM<br />Custodian<br />Supervisor<br />Department<br />Organization<br />
  3. 3. 3<br />
  4. 4. Current reality<br />Ad hoc information management<br />No control<br />Costs/Time/Burden<br />Saving<br />Searching<br />Duplicating<br />Extracting/Collecting<br />Risks<br />Litigation/Investigation<br />Integrity<br />Original<br />Retention<br />Backup<br />4<br />
  5. 5. Shifting realities<br />Client to server environment<br />Thin clients<br />Opportunities<br />Policies<br />Processes<br />Centralization<br />Education<br />5<br />
  6. 6. Benefits<br />Better information management<br />Control<br />Improved conformity<br />Lower costs<br />Increased productivity<br />Reduced liability<br />Enhanced collaboration<br />Integrity<br />Security<br />6<br />
  7. 7. How?<br />7<br />
  8. 8. Processes<br />8<br />Audit<br />Educate<br />
  9. 9. Policies<br />Document retention<br />Calendar<br />Destruction<br />Scanning<br />Terminology<br />Electronic Material Use<br />Electronic Communication<br />Use<br />Who saves?<br />Backup<br />Security<br />Classification<br />9<br />
  10. 10. Email<br />PST<br />Archiving<br />Limited space<br />Limited time<br />Pop/IMAP<br />Records<br />Destruction<br />Archiving?<br />10<br />
  11. 11. Document management<br />Mirror users’ methodologies<br />Easier to customize software than modify users habits<br />Ensure buy-in<br />Centralized<br />Matter-centric<br />Collaboration<br />Retention<br />Automate<br />Paper<br />11<br />
  12. 12. Storage<br />12<br />Costs + Volume<br />Relevance<br />
  13. 13. Questions?<br />Dominic Jaar<br />djaar@ledjit.com514.212.9348www.ledjit.com<br />

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