Court Information Management System - The Elements Presentation - CTC 2009

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Court Information Management System - The Elements Presentation - CTC 2009

  1. 1. ONTARIO’S CIMS (Court Information Management System) Presentation to the Meeting of Canadians CTC 2009 Denver, September 2009
  2. 2. Why CIMS <ul><ul><li>Many users must access separate applications </li></ul></ul><ul><ul><ul><li>many user IDs and passwords </li></ul></ul></ul><ul><ul><li>Disparate information sources </li></ul></ul><ul><ul><li>Different practices in different locations </li></ul></ul><ul><ul><li>Paper-intensive processes </li></ul></ul><ul><ul><li>Changing staff demographics </li></ul></ul><ul><ul><li>Steep learning curve due to complex business </li></ul></ul><ul><ul><li>Clerical errors </li></ul></ul><ul><ul><li>Duplication of effort across applications </li></ul></ul>
  3. 3. Approach <ul><ul><li>Leverage the existing investment in technology </li></ul></ul><ul><ul><li>Research what is available in the marketplace to integrate and streamline </li></ul></ul><ul><ul><li>Follow IT Project Management Framework in Ontario </li></ul></ul><ul><ul><li>Set up Business/IT Governance Structure </li></ul></ul><ul><ul><li>Use internal resources for core project team </li></ul></ul><ul><ul><li>Use external consultancy to fill gaps in capacity and skills </li></ul></ul>
  4. 4. CIMs Key Components Portal Technology Common S cheduling Document Management Financial Management
  5. 5. CIMS - Portal Component <ul><ul><li>One entrance to different applications </li></ul></ul><ul><ul><li>- Improve user access, security and navigation </li></ul></ul><ul><ul><li>No more separate passwords, no more “silos”. </li></ul></ul><ul><ul><li>One “look and feel” across applications </li></ul></ul><ul><ul><li>- Bring consistency to the workflow logic </li></ul></ul><ul><ul><ul><ul><li>Consistent information source, consistent way of doing things, easier to train, easier to learn. </li></ul></ul></ul></ul><ul><ul><li>One search screen serves all applications (where possible) </li></ul></ul><ul><ul><li>- Avoid performing separate searches on each application </li></ul></ul><ul><ul><li>Reduce clerical errors and duplication of effort. </li></ul></ul>Portal Technology
  6. 6. CIMS – Document Component <ul><ul><li>One unified approach to managing documents </li></ul></ul><ul><ul><ul><li>across applications </li></ul></ul></ul><ul><ul><ul><li>Receive </li></ul></ul></ul><ul><ul><ul><li>Extract Data </li></ul></ul></ul><ul><ul><ul><li>Store </li></ul></ul></ul><ul><ul><ul><li>Generate </li></ul></ul></ul><ul><ul><ul><li>Distribute </li></ul></ul></ul><ul><ul><ul><li>Print </li></ul></ul></ul><ul><ul><ul><li>Archive </li></ul></ul></ul>Document Management
  7. 7. CIMS – Financial Component <ul><li>One unified approach to managing more and different types </li></ul><ul><ul><li>of financial transactions by improving upon an existing application </li></ul></ul><ul><li>Reduce paper-intensive accounting and financial distribution processes due to separate “silos” . </li></ul><ul><li>Reduce duplication of effort across applications. </li></ul>Financial Management
  8. 8. CIMS – Scheduling Component <ul><ul><li>One unified approach to scheduling events </li></ul></ul><ul><ul><ul><li>across all systems </li></ul></ul></ul><ul><ul><li>Centralize information sources for unified event coordination. </li></ul></ul><ul><ul><li>Put together the places, people and things required </li></ul></ul><ul><ul><li>Reduce paper-intensive processes. </li></ul></ul><ul><ul><li>Reduce duplication of effort. </li></ul></ul>Common S cheduling
  9. 9. CIMS Key Success Indicators <ul><li>Customizable Portals </li></ul><ul><li>Portal Technology </li></ul><ul><ul><li>Tailored to individual roles and responsibilities </li></ul></ul><ul><ul><li>Applicable to all business systems </li></ul></ul><ul><ul><li>Improved security: one access point, one password </li></ul></ul><ul><li>Integrated, Reusable Components </li></ul><ul><li>Document Management , Financial and Scheduling </li></ul><ul><ul><li>Eliminate duplication of work </li></ul></ul><ul><ul><li>Minimize development cost and effort </li></ul></ul><ul><ul><li>Streamline training and shorten learning period </li></ul></ul><ul><li>Modern Software Development Methods and Tools </li></ul><ul><ul><li>Standardized IT project management methodology </li></ul></ul><ul><ul><li>Standardized iterative development approach </li></ul></ul><ul><ul><li>Approved, powerful, cost-efficient software development tools </li></ul></ul>
  10. 10. CIMS – Future Potential Self Directed Small Claims PORTAL TECHNOLOGY DOCUMENT MANAGEMENT SCHEDULINGCOMPONENT FINANCIAL COMPONENT E-file and e-Notices Online Payments Online Booking
  11. 11. Timelines <ul><li>Spring 2009 – Financial Approval </li></ul><ul><li>Fall 2009 </li></ul><ul><ul><li>Project/Procurement Approval </li></ul></ul><ul><ul><li>Governance and consultative bodies established </li></ul></ul><ul><li>Winter 2010 – Conceptual/Logical Design Complete </li></ul><ul><li>Spring 2010 – Development commences </li></ul><ul><li>Spring 2012 – Commence implementation of first instance </li></ul><ul><li>Ongoing fine tuning and enhancement </li></ul>

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