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May 2018 Office 365 Need to Know Webinar

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Slides from CIAOPS May 2018 webinar that provided Office 365 news update, open Q & A as well as a focus session on Office 365 Data Loss Prevention. Video recording is available at www.ciaopsacademy.com

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May 2018 Office 365 Need to Know Webinar

  1. 1. Need to Know Office 365 Webinar May 2018 @directorcia http://about.me/ciaops
  2. 2. Web cast has started Web cast is being recorded If you can’t hear anything check your speaker settings
  3. 3. For questions after the event: Email : director@ciaops.com Twitter : @directorcia
  4. 4. Webinar recordings at: www.ciaopsacademy.com Free access for CIAOPS patrons
  5. 5. Please: - Turn off your mobile - Turn off your email - Have somewhere to take notes
  6. 6. Questions here
  7. 7. Agenda - Office 365 Update - Data Loss Prevention (DLP) - Q & A
  8. 8. News • Increase in SharePoint Online storage allocation • https://techcommunity.microsoft.com/t5/SharePoint-Blog/Increase-in-SharePoint-Online-storage- allocation/ba-p/187617 • Forms goes general availability • https://techcommunity.microsoft.com/t5/Microsoft-Forms-Blog/Microsoft-Forms-is-Enterprise-Ready- now/ba-p/186748 • Introducing Microsoft Training services • https://techcommunity.microsoft.com/t5/SharePoint-Blog/Introducing-Microsoft-Training-Services/ba- p/195732 • What’s new for your intranet in Office 365 • https://techcommunity.microsoft.com/t5/SharePoint-Blog/What-s-new-for-your-intranet-in-Office-365/ba- p/194168 • New OneDrive capabilities • https://techcommunity.microsoft.com/t5/OneDrive-Blog/New-Capabilities-for-OneDrive-Announced-Today- at-SharePoint/ba-p/194181
  9. 9. Data Loss Prevention (DLP)
  10. 10. “How likely do you think the following privacy breach risks are?*” Intentional 3rd Party Breach Accidental 3rd Party Breach Intentional Employee Breach Accidental Employee Breach External Hackers *Society of Corporate Compliance and Ethics and Health Care Compliance Association - Survey of 518 professionals
  11. 11. Detect ProtectClassify Monitor C L O U DD E V I C E S O N P R E M I S E S Comprehensive protection of sensitive data throughout the lifecycle – across devices, apps, cloud services and on-premises Microsoft’s approach to information protection
  12. 12. DETECT PROTECT CLASSIFYMONITOR MICROSOFT’S INFORMATION PROTECTION SOLUTIONS WINDOWS INFORMATION PROTECTION Separate personal vs. work data on Windows 10 devices and prevent work data from traveling to non-work locations OFFICE 365 ADVANCED SECURITY MANAGEMENT Visibility into Office 365 app usage and potential data abuse MICROSOFT CLOUD APP SECURITY Visibility into 15k+ cloud apps, data access & usage, potential abuse MESSAGE ENCRYPTION Send encrypted emails in Office 365 to anyone – inside or outside of the company CONDITIONAL ACCESS Control access to files based on policy, such as identity, machine configuration, geo location OFFICE APPS Protect sensitive information while working in Excel, Word, PowerPoint, Outlook AZURE INFORMATION PROTECTION Classify, label & protect files – beyond Office 365, including on-prem & hybrid OFFICE 365 DLP Prevent data loss across Exchange Online, SharePoint Online, OneDrive for Business ISV APPLICATIONS Enable ISV partners to consume labels, apply protection OFFICE 365 ADVANCED DATA GOVERNANCE Apply retention and deletion policies to sensitive and important data in Office 365 SHAREPOINT & GROUPS Protect files in libraries and lists MICROSOFT’S INFORMATION PROTECTION SOLUTIONS
  13. 13. PCs, tablets, mobile Office 365 DLP Windows Information Protection & BitLocker for Windows 10 Azure Information Protection Exchange Online, SharePoint Online & OneDrive for Business Highly regulated Intune MDM & MAM for iOS & Android Microsoft Cloud App Security Office 365 Advanced Data Governance Datacenters, file shares Azure 3rd-Party SaaS Information protection solutions O F F I C E 3 6 5D E V I C E S C L O U D S E R V I C E S , S A A S A P P S & O N - P R E M I S E S Office 365 Cloud App Security
  14. 14. Business1 Enterprise2 Business Business Essentials Business Premium ProPlus K1 E1 E3 E5 Estimated retail price per user per month $AUS (with annual commitment) $13.20 $7 $17.50 $19.14 $5.60 $11.20 $29.60 $48.84 Standard Services Install Office on up to 5 PCs/Macs + 5 tablets + 5 smartphones per user Business3 Business3 ProPlus4 ProPlus4 ProPlus4 Access to Office apps and documents from all major smartphones and iPad ⚫ ⚫ ⚫ ⚫ ⚫ OneDrive for Business – 1 TB personal online document storage ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Office Online – Create/view/edit rights for online versions of core Office apps for collaborating on documents ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Sway for Office 3655 ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Sites - team collaboration & internal portals (SharePoint) ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Private social networking (Yammer) ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Email - 50 GB email, contacts, shared calendars (Exchange) ⚫ ⚫ Kiosk (2GB) ⚫ ⚫ ⚫ Meetings & communications - Web conferencing, IM, video, presence (Skype for Business) ⚫ ⚫ ⚫ ⚫ ⚫ Advanced Services On-premises Active Directory synchronization for single sign on ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Mobile Device Management (MDM) for Office 3656 ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Access to equivalent on-premises server workloads (Exchange Server, SharePoint Server, Skype for Business Server) ⚫ ⚫ ⚫ Upcoming services: Office 365 Video ⚫ ⚫ ⚫ Legal compliance & archiving needs for email – archiving, eDiscovery, mailbox hold ⚫ ⚫ Information protection – message encryption, rights management, data loss prevention ⚫ ⚫ Enterprise Voice w/Skype for Business (on-prem only)7 ⚫ Equivio Analytics for eDiscovery, Secure Attachments and URLs, Access Control ⚫ End User and Organizational Analytics ⚫ Cloud PBX ⚫ PSTN Conferencing ⚫
  15. 15. Features (new in blue) Office 365 BP Microsoft 365 Business Microsoft 365 E3 Microsoft 365 E5 Estimated retail price per user per month $USD (with annual commitment) $17.49 $28.07 $49.06 $89.21 Maximum number of users 300 300 unlimited unlimited Office Apps Install Office on up to 5 PCs/Macs + 5 tablets + 5 smartphones per user (Word, Excel, PowerPoint, OneNote, Access), Office Online Business Business ProPlus ProPlus Email & Calendar Outlook, Exchange Online 50GB 50GB unlimited unlimited Chat-based Workspace, Meetings Microsoft Teams, Skype For Business ⚫ ⚫ ⚫ ⚫ File Storage OneDrive for Business 1 TB 1 TB unlimited unlimited Social, Video, Sites Yammer, SharePoint Online, Planner ⚫ ⚫ ⚫ ⚫ Stream ⚫ ⚫ ⚫ Business Apps Scheduling Apps – Booking, StaffHub ⚫ ⚫ ⚫ ⚫ Business Apps – Outlook Customer Manager, MileIQ1 Business center2, Listings2, Connections2, Invoicing2 ⚫ ⚫ Threat Protection Microsoft Advanced Threat Analytics, Device Guard, Credential Guard, App Locker, Enterprise Data Protection, ⚫ ⚫ Office 365 Advanced Threat Protection ⚫ ⚫ Windows Defender Advanced Threat Protection ⚫ Office 365 Threat Intelligence ⚫ Identity & Access Management Azure Active Directory - SSPR Cloud Identities, MFA, SSO >10 Apps ⚫ ⚫ ⚫ Azure Active Directory - Conditional Access, SSPR Hybrid Identities, Cloud App Discovery, AAD Connect Health ⚫ ⚫ Credential Guard and Direct Access ⚫ ⚫ Azure Active Directory Plan 2 ⚫ Device & App Management Microsoft Intune, Windows AutoPilot ⚫ ⚫ ⚫ Microsoft Desktop Optimization Package, VDA ⚫ ⚫ Information Protection Unlimited Exchange Archiving3, Office 365 Data Loss Prevention*, Azure Information Protection Plan 1 ⚫ ⚫ ⚫ Azure Information Protection Plan 2, Microsoft Cloud App Security, O365 Cloud App Security ⚫ On-Prem CAL Rights ECAL Suite (Exchange, SharePoint, Skype, Windows, SCCM, Win. Rights Management) ⚫ ⚫ Compliance Litigation Hold, eDiscovery, Compliance Manager, Data Subject Requests ⚫ ⚫ ⚫ Advanced eDiscovery, Customer Lockbox, Advanced Data Governance ⚫ Analytics Power BI Pro, MyAnalytics ⚫ Voice PSTN Conferencing, Cloud PBX ⚫ [1] Available in US, UK, Canada; [2] Currently in public preview in US, UK, Canada; [3] Unlimited when auto-expanding turned on *Data Loss Prevention Features will be available summer 2018 Detailed comparison of plans
  16. 16. Why do organizations need DLP?
  17. 17. Balancing user productivity and risk
  18. 18. Powerful protection that’s easy to turn on Centralized location to manage policies, protection insights, and investigate matches Policies configured once and applied across Office 365 services and client end-points Define the data you want to protect using custom sensitive types Consistent policies and experiences across other compliance capabilities
  19. 19. Built-in Policies & Templates
  20. 20. Usage-driven recommendations
  21. 21. Quick and easy to get started Intent driven configuration with guided step-by-step wizards Surface most common capabilities with full control just a click away
  22. 22. Conditions & Exceptions describe what the content looks like (or doesn’t look like), and what events to look for. Actions define what type of automatic remediation you want to take when the conditions match User notifications & overrides define what the user sees, and if they have the ability to override with a business justification Incident reports trigger email notifications or Alerts based upon severity of event
  23. 23. Protectsensitive documentsfrom being accidentlyshared outside your organization Nocodingrequired; simply upload sample documentstocreate fingerprints Scan emailand attachments to lookforpatterns that match documenttemplates DLP document fingerprinting
  24. 24. Smart Reports
  25. 25. Investigate and Remediate Personal Information.docx DLP Incident report
  26. 26. DLP alerts and notification
  27. 27. Incident Level View Personal Information.docx DLP Incident report
  28. 28. Demo
  29. 29. http://aka.ms/dlpsensitivetypes
  30. 30. Resources • Overview of DLP - https://support.office.com/en-us/article/Overview-of-data-loss-prevention- policies-1966b2a7-d1e2-4d92-ab61-42efbb137f5e • Create a DLP policy from a template - https://support.office.com/en-us/article/Create-a-DLP- policy-from-a-template-59414438-99f5-488b-975c-5023f2254369 • What the DLP policy template includes - https://support.office.com/en-us/article/What-the- DLP-policy-templates-include-c2e588d3-8f4f-4937-a286-8c399f28953a • Office 365 Compliance - https://technet.microsoft.com/en-au/library/office-365-compliance.aspx • What sensitive information types look for - https://support.office.com/en-us/article/What-the- sensitive-information-types-look-for-fd505979-76be-4d9f-b459-abef3fc9e86b • Office 365 DLP Document Finger Printing - http://blog.ciaops.com/2018/05/office-365-dlp- document-finger-printing.html
  31. 31. CIAOPS Resources • Blog – http://blog.ciaops.com • Free SharePoint Training via email – http://bit.ly/cia-gs-spo • Free Office 365, Azure Administration newsletter – http://bit.ly/cia-o365-tech • Free Office 365, Azure video tutorials – http://www.youtube.com/directorciaops • Free documents, presentations, eBooks – http://docs.com/ciaops • Office 365, Azure, Cloud podcast – http://ciaops.podbean.com • Office 365, Azure online training courses – http://www.ciaopsacademy.com • Office 365 and Azure community – http://www.ciaopspatron.com Twitter @directorcia Facebook https://www.facebook.com/ciaops Email director@ciaops.com Skype for Business admin@ciaops365.com
  32. 32. Get access to the latest information by becoming a Patron http://www.ciaopspatron.com
  33. 33. That’s all folks! Thanks for attending

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