My presentation is going to focus on the “Describing” slice of the cycle. The important thing to remember is this cycle isn’t happening a single time. It is continuously being repeated for each object. Thus we can re-create an object, we can describe it multiple times, we can tweak the policies that manage it. It can be discovered a 1000 times over in 500 new ways. And of course it will be uniquely used by each user. - So if description can be done many times then why shouldn’t it be done by many different people? Different people with interests in the collection. Interested amateurs w/ more time, and expertise than ourselves.
- it is a fast way to get information on materials that we do not have the expertise, or resources to efficiently describe - democratization of collections. Any one w/ an internet connection can add to the archives
Katrina's Jewish Voices was a a collaboration with the Center for Jewish Southern Life to document the effect of Hurricane Katrina on Jewish Communities in the Gulf Coast Region - 2600 digital objects - documents, images, blog posts, emails WWII was conceived to meet the actuarial imperative facing the women who lived through WWII. Staged as a project where we collaborate w/ small historical societies to display their collections, also works w/ individuals through Road Shows and one on one instrutions - 150 objects, mostly images - working w/ Flickr Commons
Very basic. Learned quickly that users DO NOT want to fill out lots and lots of information Story behind the info…sell the story Amateurs do provide metadata, but it is intuitive metadata. It might not fit into rigid buckets of data, but that doesn’t meant that the metadata available isn’t useful. Jeanne Kramer-Smyth Pvt. Thelma Klein, United States Marine Corps Womens' Reserve from the Jewish Women's Archive http://jwa.org/node/1301
Preservation and Technical Metadata scraped from files as they are ingested into our repository Administrative is added as the object is vetted by staff
iterative description: first level of description is what the creater applies. Later, others (archivists or users) can apply more description. LOC Flickr Commons is the same idea.
By allowing users a descriptive role we are allowing then to shape the resources to their needs.
Difficult and we must expect ups and downs. There will need to be a period of trial and error before a reliable system is developed.
All The Ducks In A Row Saa Pres
All the Ducks in a Row: Metadata Collection and Creation as part of the Digital Asset Life Cycle Andrea Medina-Smith Twitter: @dinadina619 August 13, 2009 Red Duck Line Up by Maxey via Flickr http://www.flickr.com/photos/maxbisschop/118903742/
Digital Content Life Cycle, from Make It Digital, Digital New Zealand. http://makeit.digitalnz.org/guidelines Tweetable: Dig Content Life Cycle isn’t just for admins and end users. Many can add to description.
Why crowdsourcing description? "With so many records and so few resources to provide on-demand access to them, the problem seems intractable. More money alone is not the answer...Instead, archivists must fundamentally shift the way they think about their roles and develop alternative means and methods for doing archival work ." - Max J. Evans in "Archives of the People, by the People, for the People," American Archivist Vol. 70 (Fall/Winter 2007).
Why creator-sourcing description? Tweetable: Tap into the creators and interested amateurs for description. Not only helps archives, but will democratize your collection
Online Collecting at the Jewish Women's Archive <ul><li>Katrina's Jewish Voices </li></ul><ul><li>Jewish American Women & World War II </li></ul>American Red Cross Canteen Corps, Newport News, Virginia, 1942, Collection of Peninsula Jewish Historical Society. http://jwa.org/node/1295 Ruined Diary of Anne Frank by Jane Guberman http://katrina.jwa.org/file/204
Descriptive Metadata Collected <ul><ul><li>Creator Name </li></ul></ul><ul><ul><li>Email </li></ul></ul><ul><ul><li>Object Name </li></ul></ul><ul><ul><li>Location </li></ul></ul><ul><ul><li>Subject/Keywords /Tags </li></ul></ul><ul><ul><li>Description </li></ul></ul>Tweetable: When collecting directly from creators online remember KISS for the upload form. Can be more in depth for interested amateurs.
Other Metadata Collected binary easter egg by Rakka from Flickr http://www.flickr.com/photos/rakka/123380632/
Pros: <ul><ul><li>Gets to the heart of what these objects mean to individuals who created them </li></ul></ul><ul><ul><li>Democratization of archival collections </li></ul></ul><ul><ul><li>Allows archivists to apply the Greene & Meissner rules of more product, less process </li></ul></ul><ul><ul><li>Systems can be created to provide for iterative description </li></ul></ul>Green-Winged Teal Duck Decoy by Dr.DeNo from Flickrhttp://www.flickr.com/photos/denatale/3488126620/
Pros: <ul><li>"While providers may optimize the content, amount, and quality of metadata based on the available resources and their intended use, studies have indicated that the metadata provided may not necessarily be the same as that needed by end-users . For instance, the Jörgensens’ research suggests end-users describe many more attributes than are commonly provided for in standard controlled vocabularies and metadata structures." </li></ul><ul><li> -Stvilia, B., Jörgensen, C. (2009). "User-generated collection level metadata in an online photo-sharing system." Library & Information Science Research . 31(1), 54-65. </li></ul>
Cons: <ul><ul><li>Lack of consistency in description </li></ul></ul><ul><ul><li>Radical change in roles </li></ul></ul><ul><ul><li>Online collecting raises questions of provenance and authenticity </li></ul></ul><ul><ul><li>Dependent on systems that can do full text searching for most efficiency in search results. </li></ul></ul>Difficult by sea turlte from Flickr http://www.flickr.com/photos/sea-turtle/198445204/
Herding Ducks Duck Soup! by Chris Gin via Flickrhttp://www.flickr.com/photos/chris_gin/2218786323/sizes/l/ Tweetable: Change is hard, adaptation is survival, users are our best allies.
References: <ul><li>Evans, Max J., (2007) "Archives of the People, by the People, for the People." American Archivist Vol. 70 (Fall/Winter 2007). </li></ul><ul><li>Kramer-Smyth, Jeanne. (2009). “DH2009: Digital Curiosities and Amateur Collections.” Spellbound Blog . http://www.spellboundblog.com/2009/06/29/dh2009-digital-curiosities/ (Accessed June 30, 2009) </li></ul><ul><li>Stvilia, B., Jörgensen, C. (2009). "User-generated collection level metadata in an online photo-sharing system." Library & Information Science Research . 31(1), 54-65. </li></ul>