P3O & MoP                     Kompetenzen zur Verbesserung der Projektkontrolle                     Digicomp Lunchbriefing...
Profeo seit 2001                                                                               Highlights ! Disziplinen   ...
Profeo‘s Servicemodell18. September 2012       © Profeo Ltd.   3
Ziele des Lunch Briefings Überblick über P3O® und MoP™ des Cabinet Offices (u.a. Entwickler von  ITIL® und PRINCE2®) Nut...
Inhalt     1        Überblick     2        Nutzen              N t     3        Schulungen und Zertifizierungen18. Septemb...
Where P3O and MoP fit in.   PRINCE2®, MSP®, and P3O® are Registered Trade Marks of the Cabinet Office   MoP™ is a Trade ...
Facts around P3O and MoP                     P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet Office18. Septembe...
MoP and P3O facts MoP = Management of Portfolios  MoPTM is a Trade Mark of the Cabinet Office. First published in 2011.  ...
Introduction to MoP                     P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet Office18. September 201...
Elemente der Guideline   Implementierungsvarianten unter Berücksichtigung des Umfelds   Einzuhaltende Prinzipien   Die ...
Cycles    Definition cycle – do the right things                          Delivery cycle – do the things right     –    ...
Prioritize – Approaches Rank initiatives within portfolio or a segment thereof using     – financial metrics, such as    ...
Benefits Management – Introduction    Purpose     –    Clearly manage the benefits from the portfolio in order to maximis...
P3O and context                     P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet Office18. September 2012   ...
Elemente der Guideline Einzuhaltende Prinzipien Officefunktionen Mögliche Modelle Implementierungsvorgehen unter Berüc...
SummaryFunctions and services of a P3O model         Centre of        Excellence                     Planning (Portfolio) ...
Models and features            Model       Features                        Permanent office set up to support the definiti...
Organization Portfolio Office Model                             Strategy or                                               ...
Set-up re energize                     Set up or re-energize a permanent                     P3O structure                ...
Implement or re-energize a permanent P3O     Identify the               Define the                 Deliver the         P3O...
Inhalt     1        Überblick     2        Nutzen              N t     3        Schulungen und Zertifizierungen18. Septemb...
Unterstützung der Unternehmensstrategie wenn primär nur Initiativen durchgeführt würden, die auch nach sorgfältiger  Prüf...
Die Bedeutung des Reifegrads in der Projektwelt              Level 1            Chaotisch               Aware            ...
Nutzen einer reifen Struktur undPortfoliomanagement Immature or new P3O structures     – Data gathering Mature P3O struc...
Inhalt     1        Überblick     2        Nutzen              N t     3        Schulungen und Zertifizierungen18. Septemb...
Schulungsmodule                                 MoP & P3O Kombischulung                                         Dauer: 3 T...
Foundation Examinations                                    P3O                                               MoP Duration ...
Examination Structures                     Practitioner Pre-requisite        Foundation Certification Duration           ...
Practitioner Certification                     Practitioner Pre-requisite Pre requisite       • Foundation Certification D...
Q & A, Diskussion                         A                     P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet...
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P3O und MoP – Kompetenzen zur Verbesserung der Projektkontrolle

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Sie erhalten einen Überblick über die beiden relativ neuen Standards P3O® und MoP™ des Cabinet Office (u.a. Entwickler von ITIL® und PRINCE2®) und erfahren, welchen Nutzen deren Erkenntnisse einem Unternehmen bringen kann.

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P3O und MoP – Kompetenzen zur Verbesserung der Projektkontrolle

  1. 1. P3O & MoP Kompetenzen zur Verbesserung der Projektkontrolle Digicomp Lunchbriefing 18 September 2012 Lunchbriefing, 18. P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet Office18. September 2012 The Swirl Logo™ is a trademark of the Cabinet Office.
  2. 2. Profeo seit 2001 Highlights ! Disziplinen  Projektmanagement oje a age e U se e a e u d Co su a s abe a age e Unsere Trainer und Consultants haben Management-  Programmmanagement und Führungserfahrung.  Projektportfoliomanagement Jeder unserer Mitarbeiter ist ein Spezialist in einem  PMO oder mehreren der Disziplinen. Dienstleistungen g  Assessment 1. Projektdefinition zusammen mit dem Kunden  Consulting 2. Umsetzung zusammen dem Kunden  Training 3. Enablen des Kunden 4. Übergabe an den Kunden 5. Coaching und Reviews nach Bedarf Standards des  PRINCE2 ® In DACH Cabinet Office (CO)  MSP ®  Einzige CO zertifizierte Beratungsorganisation  MoP TM (als Affiliate von Outperform) mit eigenen zertifizierten Beratern  P3O ®  P3M3 ®  Älteste PRINCE2, einzige MSP und MoP PRINCE2 akkreditierte Trainingsorganisation (ATO)18. September 2012 © Profeo Ltd. 2
  3. 3. Profeo‘s Servicemodell18. September 2012 © Profeo Ltd. 3
  4. 4. Ziele des Lunch Briefings Überblick über P3O® und MoP™ des Cabinet Offices (u.a. Entwickler von ITIL® und PRINCE2®) Nutzen fürs Unternehmen. Vorstellung des Schulungs- und Zertifizierungsangebot.18. September 2012 © Profeo Ltd. 4
  5. 5. Inhalt 1 Überblick 2 Nutzen N t 3 Schulungen und Zertifizierungen18. September 2012 © Profeo Ltd. 5
  6. 6. Where P3O and MoP fit in. PRINCE2®, MSP®, and P3O® are Registered Trade Marks of the Cabinet Office MoP™ is a Trade Marks of the Cabinet Office18. September 2012 © Profeo Ltd. 6
  7. 7. Facts around P3O and MoP P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet Office18. September 2012 The Swirl Logo™ is a trademark of the Cabinet Office.
  8. 8. MoP and P3O facts MoP = Management of Portfolios MoPTM is a Trade Mark of the Cabinet Office. First published in 2011. Purpose To provide p p practitioners with universally applicable p y pp principles and p p practices that will enable individuals and organisations (large or small) to successfully introduce or re-energise Portfolio Management approaches. P3O = Portfolio, Programme and Project Offices P3O® is a registered Trade Mark of the Cabinet Office. First published in 2008. Purpose The P3O guidance enhances and p g pulls together in one p g publication existing g P3O guidance from existing Project, Programme and Portfolio Management Guidances such as PRINCE2, PMBoK, MSP, etc.18. September 2012 © Profeo Ltd. 8
  9. 9. Introduction to MoP P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet Office18. September 2012 The Swirl Logo™ is a trademark of the Cabinet Office.
  10. 10. Elemente der Guideline Implementierungsvarianten unter Berücksichtigung des Umfelds Einzuhaltende Prinzipien Die Prozesse (Cycles & Practices) für Aufbau und Unterhalt des Portfolios Anzuwendende Techniken Rollen R ll MoP 2 Portfolio management cycles Dokumentation Senior – Framework Governance Strategy Portfolio Energized Portfolio Portfolio management alignment alignment office change culture definition delivery commitment – Portfolio Plan 5 Portfolio management principles Understand Management control – Dashboard Report Categorize Benefits management Prioritize Financial management Techniques Balance Risk management Plan Stakeholder engagement Organizational governance Practices Resource management18. September 2012 © Profeo Ltd. 10
  11. 11. Cycles Definition cycle – do the right things  Delivery cycle – do the things right – Broadly sequential – Broadly simultaneously 1. Understand • Management Control M tC t l 2. Categorise • Benefits Management 3. Prioritise • Financial Management 4. 4 Balance B l • Risk Management 5. Plan • Stakeholder Engagement • Organizational Governance • g Resource Management Figure 0.1 © Crown Copyright 2011 Reproduced with permission from the Cabinet Office18. September 2012 © Profeo Ltd. 11
  12. 12. Prioritize – Approaches Rank initiatives within portfolio or a segment thereof using – financial metrics, such as • Net Present Value (NPV) = Kapitalwert • Internal Rate of Return (IRR) = Interne Zinsfuss Methode • Payback, Return on Investment • Contribution C t ib ti margin = D k i Deckungsbeitrag b it – non financial metrics, such as • Value Benefits Analysis = Nutzwertanalyse (e.g. for internal organisational projects) • St t i contribution Strategic t ib ti • OGC – Multi-Criteria Analysis – A l ti l Hi Analytical Hierarchy P h Process ( t t i objectives are weighted i pair-wise (strategic bj ti i ht d in i i comparisons, with mathematical formulas  Risk of spurious accuracy) – Decision conferencing – C Consider Att ti id Attractiveness/Return versus A hi /R t Achievability/Risk bilit /Ri kOr a combination of the above18. September 2012 © Profeo Ltd. 12
  13. 13. Benefits Management – Introduction Purpose – Clearly manage the benefits from the portfolio in order to maximise contribution to operational performance and strategic objectives Uses – Benefits Management Framework which • High-level benefits • Guidance on benefits eligibility • Treatment of benefits throughout the business change lifecycle ( g g y (Guidance and templates for Business Case p preparation, Review of business case at stage boundaries, post-implementation reviews) • Definition of roles and responsibilities for benefits forecasting, tracking and reporting – Benefits Realization Plan • To perform benefits review Consolidates results from benefit reviews  Input to Reporting (Dashboard) Portfolio Benefits Manager – Ensures the “fit for purpose” approach to benefits management and that benefits realization is optimized from the organization’s investment in change.18. September 2012 © Profeo Ltd. 13
  14. 14. P3O and context P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet Office18. September 2012 The Swirl Logo™ is a trademark of the Cabinet Office.
  15. 15. Elemente der Guideline Einzuhaltende Prinzipien Officefunktionen Mögliche Modelle Implementierungsvorgehen unter Berücksichtigung des Umfelds Anzuwendende Techniken Tools Rollen18. September 2012 © Profeo Ltd. 15
  16. 16. SummaryFunctions and services of a P3O model Centre of Excellence Planning (Portfolio) Deliveryy (Programmes and Projects)18. September 2012 © Profeo Ltd. 16
  17. 17. Models and features Model Features Permanent office set up to support the definition and Organization Portfolio delivery of a portfolio of change across the entire Office organization or enterprise. Permanent office set up to support the definition and Hub & Spoke delivery of a portfolio of programmes and projects within a department, division, geographical region or business unit. No permanent office exists; temporary Programme and Temporary Office Project Offices (or individuals with support skills) are set up as new initiatives are launched No physical central office; P3O functions are carried out by Virtual Office business or functional units across the organization. g Very small office or single individual, usually focused on Small Organization consistency of methods/training etc methods/training, etc.18. September 2012 © Profeo Ltd. 17
  18. 18. Organization Portfolio Office Model Strategy or Corporate Services Business Change or Divisional Director Director Strategic Delivery Portfolio Office Portfolio Office Strategy support Delivery functions Centre Of Excellence Prioritization Flexible Resource Pool functions Benefits Capacity Planning Standards Management Dashboards Resource Management Training and Coaching Governance support HR Management Assurance Oversight, scrutiny and Contract Management – Good Practice challenge external resources Knowledge Management Facilitate F ilit t programme or Tools project start-up Consultancy Project Office Project Office (temporary – (temporary – set up to set up to support a specific support a specific initiative) initiative)© Crown copyright 2008. Reproduced under license from the Cabinet Office.18. September 2012 © Profeo Ltd. 18
  19. 19. Set-up re energize Set up or re-energize a permanent P3O structure P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet Office18. September 2012 The Swirl Logo™ is a trademark of the Cabinet Office.
  20. 20. Implement or re-energize a permanent P3O Identify the   Define the  Deliver the  P3O P3O Closure P3O  Current state  Design Team  Implementation in  Review  Future:  Develop Governance Tranches  Formal closure Vision statement  Develop Blueprint  Deliver implementation  Evaluation outline Business Case or transition plan  Develop full Business  Lessons learned outline Blue Print (Deliver capabilities) Case  Realize Benefits  Stages/Tranches  Phased implementation or transition plan18. September 2012 © Profeo Ltd. 20
  21. 21. Inhalt 1 Überblick 2 Nutzen N t 3 Schulungen und Zertifizierungen18. September 2012 © Profeo Ltd. 21
  22. 22. Unterstützung der Unternehmensstrategie wenn primär nur Initiativen durchgeführt würden, die auch nach sorgfältiger Prüfung noch Erfolg verheissen; wenn laufende Änderungen von Zeit zu Zeit daraufhin untersucht würden, ob sie aktuell noch zum U e e e se o g be age ; s e a ue oc u Unternehmenserfolg beitragen; wenn die Projektlandschaft regelmässig an aktuelle Erfordernisse und Entwicklungen angepasst und entsprechend optimiert würde.18. September 2012 © Profeo Ltd. 22
  23. 23. Die Bedeutung des Reifegrads in der Projektwelt Level 1  Chaotisch Aware  Projekterfolg abhängig von „Helden Helden“  Kostenminderung durch Vermeidung redundanter Projekte Level 2 Repeatable  G t i t E b i Gesteigerte Ergebnisqualität lität  Verbesserte Planungszuverlässigkeit  Reduktion: Projektkosten bis 20% Projektdauer bis 25% 20%, Level 3 Defined  Unterstützung der Unternehmensstrategie durch die richtigen Projekte  Von aussen (Stakeholders, Kunden) wahrnehmbar optimierte Prozesse Level 4  Reduktion: Projektkosten bis bis 33%, Projektdauer bis 40% Managed  Reaktive Prozessoptimierung (basierend auf Kennzahlen) Level 5  Reduktion: Projektkosten bis 50%, Projektdauer bis 50% Optimized  Proaktive Prozessoptimierung Based on Carnegie Mellon18. September 2012 © Profeo Ltd. 23
  24. 24. Nutzen einer reifen Struktur undPortfoliomanagement Immature or new P3O structures – Data gathering Mature P3O structures – Governance – Transparency – Delivery of Support – Reusability R bilit – Traceability A mature P3O model costs <1% of overall portfolio spend18. September 2012 © Profeo Ltd. 24
  25. 25. Inhalt 1 Überblick 2 Nutzen N t 3 Schulungen und Zertifizierungen18. September 2012 © Profeo Ltd. 25
  26. 26. Schulungsmodule MoP & P3O Kombischulung Dauer: 3 Tage Zertifizierungen: MoP Foundation, P3O Foundation MoP Practitionerschulung P3O Practitionerschulung O Dauer: 2 Tage Dauer: 2 Tage Zertifizierung: MoP Practitioner g Zertifizierung: P3O Practitioner g18. September 2012 © Profeo Ltd. 26
  27. 27. Foundation Examinations P3O MoP Duration 40 minutes + 10 if non-native speaker Style 50 Multiple Choice Questions 17 Questions ‘Recall’ 14 Questions ‘Recall’ 33 Questions ‘Explain’ 36 Questions ‘Explain’ Tests knowledge and comprehension 1 point per correct answer No deductions for wrong answers g Pass mark 60 % = 30 Points 50 % = 25 Points Materials allowed Pencil, pencil sharpener, eraser Dictionary for non native speakers non-native Certification executed on behalf of the Cabinet Office by APM Group18. September 2012 © Profeo Ltd. 27
  28. 28. Examination Structures Practitioner Pre-requisite  Foundation Certification Duration  3 hours  + 45’ if non-native speaker Style  Objective Testing  4 syllabus levels  20 question lines per syllabus level  Tests evaluation (50%) and application (50%)  1 point per correct answer  4 x 20 = Total 80 marks Pass mark  50 % = 40 Points Re-certification  < 5 years Materials allowed  Pencil, pencil sharpener, eraser  Dictionary / translation lists for non-native speakers  Manual18. September 2012 © Profeo Ltd. 28
  29. 29. Practitioner Certification Practitioner Pre-requisite Pre requisite • Foundation Certification Duration • 135 minutes (2h15m) • + 35’ if non-native speaker Style • Objective Testing • 7 syllabus areas • 10 question lines per syllabus area • Tests evaluation and application • 1 point per correct answer • 7 x 10 = Total 70 marks • Understanding and application Pass mark • 50 % = 35 Points Re-certification • < 5 years Materials allowed • Pencil pencil sharpener eraser Pencil, sharpener, • Dictionary for non-native speakers • Manual18. September 2012 © Profeo Ltd. 29
  30. 30. Q & A, Diskussion A P3O® is a Registered, MoPTM is a Trade Mark of the Cabinet Office18. September 2012 The Swirl Logo™ is a trademark of the Cabinet Office.

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