Proclamation 2015 training

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Textbook adoption procedures

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Proclamation 2015 training

  1. 1. PROCLAMATION 2015 Instructional Materials Adoption Process Educate Graduate Excel!
  2. 2. PROCLAMATION 2015  State/District Adoption 2014  Implementation 2014-2015 school year Social Studies, K – 8 Fine Arts/Music, K – 12
  3. 3. Textbook Adoption Timeline for Proclamation 2015 Updated 12/7/14 December  Review & Distribute approved Commissioner’s List of instructional materials and Recommend 100% TEKS alignment for review.  December 5-19 - Online training for campus delegates  YISD Vendor Fair- December 13, 9:00-2:00 January  January 20th - Present Instructional Materials Selection Committee (IMSC) to Board for approval  January 22 - District Vendor Fair presentations of instructional materials at PDC (4-7pm)  January 23 District closed to vendor contacts, presentations or visits  January 26 – February 12 Campus voting window
  4. 4. Textbook Adoption Timeline for Proclamation 2015 Updated 12/7/14 February  January 26 – February 12 Campus voting window  February 12 - vote of top 3 choices to District Office (4-6pm) April  April 21 - Present recommendations to Board for approval May  Order Textbooks when new IMA available
  5. 5. REQUIREMENTS  All District Employees must abide by all policies/procedures regarding the Instructional Materials Adoption process.  Employees cannot accept a commission or rebate on any instructional materials used in the school.  The offense is a Class B Misdemeanor.  Voting Delegates are required to receive training on the adoption process.  Keep record and documentation of the Instructional Materials Adoption Process.
  6. 6. Campus – Textbook Voting Guidelines All eligible teachers vote - January 26 – February 12, 2015  Download and print ballots and tally sheets from my.episd.org Instructional Materials link. Proclamation 2015.  Review campus voting procedures with voting teachers & obtain signatures. (signature sheet must be submitted with voting packet)  Arrange for alternate and/or other teachers to assist with handing out, collecting and tallying the ballots.  Tally the votes on the tally sheet as follows: For Elementary there are 2 categories (K-2 and 3-5) , for Middle School 1 category (6-8), Indicate next to the title the total number of 1st place ranking received at the campus. The title with the highest number of 1st place ranking will be the campus selection.  Teachers must sign the tally sheet.  Remind teachers they must refrain from any contact with a publisher or an agent of the publisher during the closed period.
  7. 7. Campus Textbook Voting Procedures Window – January 26 – February 12, 2015  All ballots and tally sheets must be hand delivered to PDC on February 12th from 4-6pm.  A teacher is eligible to vote if he/she has taught the course in the last two years.  A teacher must refrain from voting if during the last two years he/she received any money from an author or publishing company if books are on the adoption list.  All balloting is done on the forms provided. Ballots are not to be signed.
  8. 8. Campus Textbook Voting Procedures Window – January 26 – February 12, 2015  Rank the titles - #1 being the first choice, #2 being the second choice etc. . Only the first place title will be counted on the tally sheet. Any ballot with the same rank for more than one title cannot be counted.  All ballots must be tallied (counted) in the presence of those voting.  Indicate next to the title the total number of 1st place ranking received at the campus. The title with the highest number of 1st place ranking will be the campus selection. Each person voting must sign the Tally Sheets.  When voting is completed, all ballots and tally sheets must be hand delivered to PDC on February 12, 2015 between 4-6pm.
  9. 9. IMPORTANT  Teachers may vote only if they are currently teaching or have taught the subject/course  Teachers must not vote if they were employed or received any money from a publishing company that has a textbook on the adoption list.  All campus personnel must refrain from contact with a publisher during the “closed period”. January 26 through the ratification of the recommendations at a board meeting in April.  All ballots and tally sheets must be hand delivered to PDC on Feb. 12th between 4-6 p.m.  Until the report on the teachers selections has been presented to and ratified by the Board of Trustees, a proposed selection is not final and must remain confidential.
  10. 10. Questions Grades K-5 Veronica Montes vflores@episd.org Grades 6-8 Erika Liebel eliebel@episd.org

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