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Using Dgroups in all its features

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Full presentation for the first webinar in the Dgroups Community series by Pier Andrea Pirani - March 2015

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Using Dgroups in all its features

  1. 1. DCommunities webinar series 25 March 2015 Using Dgroups in all its features
  2. 2. Meet the facilitation team Pier Andrea Pirani Euforic Services – Dgroups Coordination Support Lucie Lamoureux KM4D Associates Ivan Kulis ECDPM
  3. 3. Why DCommunities webinar series?  Response to Dgroups partners request  Engaging members requires care, skills and time  Pilot - 3 free webinars to learn  Dgroups platform  Online community building basics  Facilitation tips and tricks
  4. 4. Today’s programme – 90 minutes • What is Dgroups • Communities and sub-communities • Users, members and admins a. Background and key concepts • Moderation 101 • Useful tips & tricks b. Using Dgroups email • Main group settings • Appearance • Email settings • Membership • Library c. Using Dgroups website
  5. 5. Dgroups is… A partnership A web based platform A global public good
  6. 6. Dgroups partnership
  7. 7. Dgroups platform – Key data  700+ active communities  150,000+ active users, working in  International & intergovernmental organizations  Government agencies  National and international NGOs  ICT- and knowledge focused institutes  Interested individuals  Professional groups  400,000+ email messages delivered each day  over 50% of emails exchanged with & within African countries
  8. 8. Dgroups platform – Key features  Simple  Multilingual  Flexible and scalable  Non commercial  Respectful of privacy  Targeted at low bandwidth users in the South  Hosted, maintained and developed by WA- Research in Switzerland
  9. 9. Dgroups as a global public good  Dgroups make platform available to actors across the development sector  Dgroups hosts a large 'family' of discussion groups related to international development
  10. 10. Key concepts – Email and web Core technology Most effective way to contribute email Discussion archive Members’ profile Administration and settings web space
  11. 11. Key concepts – Communities  Community (or group)  Members + content (discussions and resources)  Unique email address and web address (groupname@dgroups.org – dgroups.org/groupname)  Short name = email subject prefix [groupname]  Moderated, unmoderated, invisible to other system users, invitation only…
  12. 12. Key concepts- Hierarchy Parent and sub-communities Main Sub1 Sub- sub1 Sub2 Sub3  url organization  dgroups.org/main/sub1  Membership goes up-stream  Administration goes downstream
  13. 13. Key concepts – Users, members and admins • Person with a profile on dgroups.orgUser • User with access to a groupMember • Member with full control on a groupAdministrator
  14. 14. Your turn now!
  15. 15. B. Working with email
  16. 16. Email moderation
  17. 17. Core email commands – Mail or no mail?  nomail.group_name@dgroups.org  To stop receiving email from one group  mail.group_name@dgroups.org  To start (again) receiving emails
  18. 18. Core email commands – email digests  dailydigest.group_name@dgroups.org  weeklydigest.group_name@dgroups.org  monthlydigest.group_name@dgroups.org
  19. 19. Core email commands – Unsubscribe and contact admin  leave.group_name@dgroups.org  To unsubscribe from a group  admin.group_name@dgroups.org  To contact group admin(s)
  20. 20. Is it possible to insert pictures in the text body of an email message? How you do it?  Send from your email client  Make sure the size is < 300KB
  21. 21. How does Dgroups handle attachments? If < 500 KB – delivered as normal email attachments
  22. 22. How does Dgroups handle attachments? If > 500 KB - removed and substituted with a link - document is uploaded in the library Note: Depending on your group settings, users may need to login to view the document
  23. 23. Your turn now!
  24. 24. C. Working with website
  25. 25. What will we look at? 1. Your account 2. Main group settings 3. Appearance 4. Email settings 5. Membership 6. Library 7. Discussions
  26. 26. 1. Your account
  27. 27. Your account - Preferences
  28. 28. 2. Main group settings
  29. 29. Edit community settings ● visibility and contributions ● documents download ● list of members and email addresses
  30. 30. Tabs and moderation
  31. 31. RSS and sharing
  32. 32. 3. Appearance
  33. 33. Upload banner image  Image size: 1100 pixels wide - 280 pixels high, or a multiple of these dimensions  The system will proportionally resize the image to fit into 1100x280, center it, and pad with white background if the resized image is smaller
  34. 34. Edit welcome message ● Message that members will see on group homepage AFTER loggin in o to explain group purpose and scope, provide useful links, etc…
  35. 35. Edit public homepage ● Text that users will see on group homepage BEFORE loggin onto the group
  36. 36. Privacy policy
  37. 37. 4. Email settings
  38. 38. Email footer - Example
  39. 39. Edit email footer
  40. 40. Edit welcome email  sent to a new community member when that person accepts an invitation, or a request to join is accepted
  41. 41. View all emails - Dgroups Inbox Whatever messages the Dgroups email server receives for a specified group, Dgroups will list them in the Inbox
  42. 42. Your turn now!
  43. 43. 5. Membership
  44. 44. Add vs. invite new member Add member Invite member ● Silently add member ● Send out email invitation ● Users have to accept it ● Usually takes longer
  45. 45. Share “join group” link Each group has a join group link https://dgroups.org/groupname/join
  46. 46. Members tab - Overview
  47. 47. Members tab - List
  48. 48. Members tab - Invitations
  49. 49. Membership request
  50. 50. 6. Library
  51. 51. Folders, documents and links
  52. 52. Open, edit and move files
  53. 53. 7. Discussions
  54. 54. Edit, move, delete messages
  55. 55. Moving messages  Select the thread you want to move the message to  Or start a new one  Confirm move
  56. 56. Pending contributions
  57. 57. Useful pages commands / Stats  Stats download - /admin/stats/downloads.csv
  58. 58. Moving a sub-community  Moving a community/sub-community  http://dgroups.org/[top level community]/[sub- community]/move?to=/[top level community]/[destination sub-community]
  59. 59. Your turn now!
  60. 60. DCommunities webinar series 25 March 2015 Using Dgroups in all its features

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