NGMA 2007 - Federal Grants Management Environment

1,501 views

Published on

We delivered this presentation at the NGMA Conference on April 26, 2007. It describes the major drivers in US Federal grants management.

Published in: Business, Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
1,501
On SlideShare
0
From Embeds
0
Number of Embeds
104
Actions
Shares
0
Downloads
0
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

NGMA 2007 - Federal Grants Management Environment

  1. 1. Grants Systems Streamlining & Consolidation: Aligning with the GMLOB 2007 NGMA Conference 26 April 2007
  2. 2. Introductions <ul><li>Judith Turner </li></ul><ul><ul><li>TCG Senior Project Manager, Grants SME </li></ul></ul><ul><ul><li>202-742-8470 / [email_address] </li></ul></ul><ul><li>Dave Cassidy </li></ul><ul><ul><li>TCG Vice President, Grants SME </li></ul></ul><ul><ul><li>202-742-8471 / [email_address] </li></ul></ul>
  3. 3. Agenda <ul><li>Why Streamline Grants Processes? </li></ul><ul><li>Drivers </li></ul>
  4. 4. Why Streamline Grants Processes?
  5. 5. Major Business Drivers <ul><li>Accommodate a broad portfolio of grant programs into one or a few solutions </li></ul><ul><li>Consolidate investments </li></ul><ul><li>Understand and consolidate grants business processes </li></ul><ul><ul><li>Insight into the grants enterprise from a high level </li></ul></ul><ul><ul><li>Minimize functional overlap and redundant data </li></ul></ul><ul><li>Migrate from legacy systems; consolidate disparate systems </li></ul><ul><li>Mitigate risks associated with upcoming retirement cycles </li></ul><ul><li>Improve customer satisfaction </li></ul>
  6. 6. EA and Grants Systems <ul><li>Align all projects to Lines-of-Business, and/or Cross-Cutting Segments </li></ul><ul><li>Evolve OMB 300 Business Cases to include alignment statements; strategic investment theme </li></ul><ul><li>Optimize business processes with continuous, complimentary investment in reengineering and organization development </li></ul><ul><li>Federal Transition Framework (FTF) </li></ul><ul><li>Develop grants segment architecture to dig into the whole enterprise </li></ul>
  7. 7. Major Technical Drivers <ul><li>Use enterprise class technologies (J2EE, SOA) </li></ul><ul><li>Use structured development methodologies (e.g. Rational Unified Process) </li></ul><ul><li>Promote sharing of functional components </li></ul><ul><ul><li>Grants management is an enterprise activity </li></ul></ul><ul><ul><li>Leverage functionality for other enterprise activities, e.g. financial management </li></ul></ul><ul><li>Enable business process flexibility and optimization </li></ul><ul><li>Align with the Federal Enterprise Architecture </li></ul>
  8. 8. Government-wide Drivers <ul><li>Grants Management Line of Business (GMLOB) </li></ul><ul><li>Grants.gov </li></ul><ul><li>Federal Enterprise Architecture </li></ul><ul><ul><li>Segment architecture </li></ul></ul><ul><li>Federal Funding Accountability and Transparency Act (FFATA) </li></ul>
  9. 9. Government-wide Drivers (1) <ul><li>OMB GM Line of Business (GMLOB) initiative </li></ul><ul><li>Recommends segmentation of grants line of business into cross-agency service centers </li></ul><ul><li>“ No ‘silver bullet’ for an end-to-end business and/or technical solution for Grants management emerged” </li></ul><ul><li>Suggested “Operating Model evolves modularity and commonality” </li></ul><ul><ul><li>“ Feasible, valuable, affords quick wins, and accommodates decentralized and evolving technological support” </li></ul></ul><ul><li>10 year timeframe for the common solution </li></ul><ul><li>3 centers selected; others coming….soon? </li></ul><ul><ul><li>GMLOB landscape is not fully developed </li></ul></ul><ul><ul><li>Lack of definition leads to lack of action </li></ul></ul><ul><ul><ul><li>Stalls grants systems development government-wide </li></ul></ul></ul><ul><ul><li>Opportunity for other agencies to propose own COE’s at a later time? </li></ul></ul>
  10. 10. Government-wide Drivers (2) <ul><li>Grants.gov </li></ul><ul><li>A single portal for grant applications </li></ul><ul><ul><li>Future functionality for grant review, award, reporting, and closeout </li></ul></ul><ul><li>Most agencies integrate through a system-to-system interface </li></ul><ul><li>Grants.gov funded by “round-robin” and fee-for-service models </li></ul><ul><ul><li>Reduced funding for duplicative systems </li></ul></ul><ul><ul><li>Economically advantageous to take advantage of Grants.gov’s available functionality </li></ul></ul><ul><li>Provides modules of functionality; instantiates a ‘federated’ architecture approach </li></ul>
  11. 11. Government-wide Drivers (3) <ul><li>Federal Enterprise Architecture </li></ul><ul><li>Federal grants organized into three major categories: </li></ul><ul><ul><li>Federal Financial Assistance </li></ul></ul><ul><ul><li>Transfers to State and Local Governments </li></ul></ul><ul><ul><li>Credit and Insurance </li></ul></ul><ul><li>Most agencies do business with more than one recipient/type of market </li></ul><ul><li>Federal Transition Framework </li></ul><ul><ul><li>A single information source for government-wide IT policy objectives and cross-agency initiatives, including </li></ul></ul><ul><ul><ul><li>OMB-sponsored initiatives – Grants Management Line of Business </li></ul></ul></ul><ul><ul><ul><li>Shared services – Grants.gov </li></ul></ul></ul><ul><ul><li>A simple structure to organize and publish existing information </li></ul></ul><ul><li>Segment architecture </li></ul><ul><ul><li>Grants is a ‘segment’ that gives a good view across the enterprise </li></ul></ul>
  12. 12. Government-wide Drivers (4) <ul><li>FFATA </li></ul><ul><li>Requires OMB to establish a “searchable database” of grant and contract awards by January 2008 </li></ul><ul><ul><li>Subgrants/subcontracts to come later </li></ul></ul><ul><li>CBO estimate for FFATA implementation: $18 million </li></ul><ul><li>Possible implementation approaches: </li></ul><ul><ul><li>TAGGS </li></ul></ul><ul><ul><li>FAADS or FPDS-NG redesigns </li></ul></ul><ul><ul><li>Use FedSpending.org by OMB Watch as a basis </li></ul></ul><ul><ul><li>Federated database </li></ul></ul>
  13. 13. Common problems with current GMS <ul><li>The grants enterprise serves multiple masters: Congress, OMB, and the agency </li></ul><ul><li>Senior management lacks sufficient visibility into the grants enterprise </li></ul><ul><li>The conflicting pressures have led to stovepiped systems and processes </li></ul><ul><li>While decentralization has served departments well to this point, the changing federal environment requires more central control </li></ul><ul><li>Grants managers require too much training to use systems today; tomorrow a new generation of grants managers will only exacerbate that need </li></ul>

×