NGMA 2007 - Federal Grants Management Environment


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We delivered this presentation at the NGMA Conference on April 26, 2007. It describes the major drivers in US Federal grants management.

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NGMA 2007 - Federal Grants Management Environment

  1. 1. Grants Systems Streamlining & Consolidation: Aligning with the GMLOB 2007 NGMA Conference 26 April 2007
  2. 2. Introductions <ul><li>Judith Turner </li></ul><ul><ul><li>TCG Senior Project Manager, Grants SME </li></ul></ul><ul><ul><li>202-742-8470 / [email_address] </li></ul></ul><ul><li>Dave Cassidy </li></ul><ul><ul><li>TCG Vice President, Grants SME </li></ul></ul><ul><ul><li>202-742-8471 / [email_address] </li></ul></ul>
  3. 3. Agenda <ul><li>Why Streamline Grants Processes? </li></ul><ul><li>Drivers </li></ul>
  4. 4. Why Streamline Grants Processes?
  5. 5. Major Business Drivers <ul><li>Accommodate a broad portfolio of grant programs into one or a few solutions </li></ul><ul><li>Consolidate investments </li></ul><ul><li>Understand and consolidate grants business processes </li></ul><ul><ul><li>Insight into the grants enterprise from a high level </li></ul></ul><ul><ul><li>Minimize functional overlap and redundant data </li></ul></ul><ul><li>Migrate from legacy systems; consolidate disparate systems </li></ul><ul><li>Mitigate risks associated with upcoming retirement cycles </li></ul><ul><li>Improve customer satisfaction </li></ul>
  6. 6. EA and Grants Systems <ul><li>Align all projects to Lines-of-Business, and/or Cross-Cutting Segments </li></ul><ul><li>Evolve OMB 300 Business Cases to include alignment statements; strategic investment theme </li></ul><ul><li>Optimize business processes with continuous, complimentary investment in reengineering and organization development </li></ul><ul><li>Federal Transition Framework (FTF) </li></ul><ul><li>Develop grants segment architecture to dig into the whole enterprise </li></ul>
  7. 7. Major Technical Drivers <ul><li>Use enterprise class technologies (J2EE, SOA) </li></ul><ul><li>Use structured development methodologies (e.g. Rational Unified Process) </li></ul><ul><li>Promote sharing of functional components </li></ul><ul><ul><li>Grants management is an enterprise activity </li></ul></ul><ul><ul><li>Leverage functionality for other enterprise activities, e.g. financial management </li></ul></ul><ul><li>Enable business process flexibility and optimization </li></ul><ul><li>Align with the Federal Enterprise Architecture </li></ul>
  8. 8. Government-wide Drivers <ul><li>Grants Management Line of Business (GMLOB) </li></ul><ul><li> </li></ul><ul><li>Federal Enterprise Architecture </li></ul><ul><ul><li>Segment architecture </li></ul></ul><ul><li>Federal Funding Accountability and Transparency Act (FFATA) </li></ul>
  9. 9. Government-wide Drivers (1) <ul><li>OMB GM Line of Business (GMLOB) initiative </li></ul><ul><li>Recommends segmentation of grants line of business into cross-agency service centers </li></ul><ul><li>“ No ‘silver bullet’ for an end-to-end business and/or technical solution for Grants management emerged” </li></ul><ul><li>Suggested “Operating Model evolves modularity and commonality” </li></ul><ul><ul><li>“ Feasible, valuable, affords quick wins, and accommodates decentralized and evolving technological support” </li></ul></ul><ul><li>10 year timeframe for the common solution </li></ul><ul><li>3 centers selected; others coming….soon? </li></ul><ul><ul><li>GMLOB landscape is not fully developed </li></ul></ul><ul><ul><li>Lack of definition leads to lack of action </li></ul></ul><ul><ul><ul><li>Stalls grants systems development government-wide </li></ul></ul></ul><ul><ul><li>Opportunity for other agencies to propose own COE’s at a later time? </li></ul></ul>
  10. 10. Government-wide Drivers (2) <ul><li> </li></ul><ul><li>A single portal for grant applications </li></ul><ul><ul><li>Future functionality for grant review, award, reporting, and closeout </li></ul></ul><ul><li>Most agencies integrate through a system-to-system interface </li></ul><ul><li> funded by “round-robin” and fee-for-service models </li></ul><ul><ul><li>Reduced funding for duplicative systems </li></ul></ul><ul><ul><li>Economically advantageous to take advantage of’s available functionality </li></ul></ul><ul><li>Provides modules of functionality; instantiates a ‘federated’ architecture approach </li></ul>
  11. 11. Government-wide Drivers (3) <ul><li>Federal Enterprise Architecture </li></ul><ul><li>Federal grants organized into three major categories: </li></ul><ul><ul><li>Federal Financial Assistance </li></ul></ul><ul><ul><li>Transfers to State and Local Governments </li></ul></ul><ul><ul><li>Credit and Insurance </li></ul></ul><ul><li>Most agencies do business with more than one recipient/type of market </li></ul><ul><li>Federal Transition Framework </li></ul><ul><ul><li>A single information source for government-wide IT policy objectives and cross-agency initiatives, including </li></ul></ul><ul><ul><ul><li>OMB-sponsored initiatives – Grants Management Line of Business </li></ul></ul></ul><ul><ul><ul><li>Shared services – </li></ul></ul></ul><ul><ul><li>A simple structure to organize and publish existing information </li></ul></ul><ul><li>Segment architecture </li></ul><ul><ul><li>Grants is a ‘segment’ that gives a good view across the enterprise </li></ul></ul>
  12. 12. Government-wide Drivers (4) <ul><li>FFATA </li></ul><ul><li>Requires OMB to establish a “searchable database” of grant and contract awards by January 2008 </li></ul><ul><ul><li>Subgrants/subcontracts to come later </li></ul></ul><ul><li>CBO estimate for FFATA implementation: $18 million </li></ul><ul><li>Possible implementation approaches: </li></ul><ul><ul><li>TAGGS </li></ul></ul><ul><ul><li>FAADS or FPDS-NG redesigns </li></ul></ul><ul><ul><li>Use by OMB Watch as a basis </li></ul></ul><ul><ul><li>Federated database </li></ul></ul>
  13. 13. Common problems with current GMS <ul><li>The grants enterprise serves multiple masters: Congress, OMB, and the agency </li></ul><ul><li>Senior management lacks sufficient visibility into the grants enterprise </li></ul><ul><li>The conflicting pressures have led to stovepiped systems and processes </li></ul><ul><li>While decentralization has served departments well to this point, the changing federal environment requires more central control </li></ul><ul><li>Grants managers require too much training to use systems today; tomorrow a new generation of grants managers will only exacerbate that need </li></ul>