PTAC - Federal Government Contracting 101

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Slideshow for Detroit Regional Chamber's "Meet the Purchasers" workshop, in cooperation with Procurement Technical Assistance Centers (PTACs) of Michigan. November 19, 2009.

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  • PTAC - Federal Government Contracting 101

    1. 1. 1<br />Federal Government Contracting 101<br />November 19, 2009<br />PTACs are not-for-profit organizations dually funded by the State of Michigan and Department of Defense/Defense Logistics Agency. Reproduction and / or distribution of documentation, in addition to the reselling of PTAC services, is strictly, prohibited. <br />
    2. 2. 2<br />What is PTAC?<br />Funded by the Department of Defense & the Michigan Economic Development Corporation (MEDC)/Defense Contract Coordination Center (DC3) to educate small businesses regarding government contracting<br /><ul><li>One-on-One Counseling
    3. 3. Troubleshooting
    4. 4. Price History Reports
    5. 5. Specifications & Standards
    6. 6. Training Events & Seminars
    7. 7. Bid Match
    8. 8. Agency Matches
    9. 9. Solicitation Review & Proposal/Bid Preparation</li></ul>Most of these services are free of charge!<br />
    10. 10. 3<br />What is the DC3?<br /><ul><li>Providing solutions for your requirements and acquisition problems
    11. 11. Connecting you to supply chains of capable Michigan companies
    12. 12. Promote Michigan Manufacturing capacity and capability
    13. 13. Streamlining the process</li></li></ul><li>4<br />DC3 and Michigan PTACs<br />Making the Process Painless and Profitable<br /><ul><li>DC3 Value Chain enables companies to combine and compete for business that they could not individually
    14. 14. Leveraging Strategic partnerships such as MEDCs 21st Century team, SBTDC Technology team, TARDEC, University Technology Transfer Offices</li></ul>The DC3 Defense Directory - Freedom&apos;s Supply Chain <br /><ul><li>www.defensedirectory.org</li></li></ul><li>5<br />Company Introductions<br /><ul><li>Your Name
    15. 15. Company Name
    16. 16. Company Products/Services</li></li></ul><li>6<br />
    17. 17. 7<br />Agenda<br /><ul><li>Initial Considerations
    18. 18. Getting Registered – Your First Step
    19. 19. Small Business Programs
    20. 20. Finding Opportunities
    21. 21. Contract Preparation & Administration
    22. 22. Resources for Government Contractors
    23. 23. Checklist</li></li></ul><li>8<br />Initial ConsiderationsWhy Sell to the Federal Government?<br />Statistics FY 2008<br /><ul><li>$518 billion</li></ul> Total federal purchases of goods/services<br /><ul><li>$93.3 billion</li></ul> Total Federal purchases of goods/services awarded to small businesses<br />Information obtained from:<br />http://www.usaspending.gov and http://www.fedspending.org<br />
    24. 24. 9<br />Initial ConsiderationsWho Should Sell to the Government?<br />Companies:<br /><ul><li>With an identifiable product/service
    25. 25. Which are successful/stable
    26. 26. Looking for market expansion
    27. 27. Computer and internet capability/access
    28. 28. Willing to dedicate time and effort</li></li></ul><li>10<br />Initial ConsiderationsOnline Access is Important!<br /><ul><li>Registering as a vendor
    29. 29. Finding bid opportunities
    30. 30. Electronic invoicing/EFT
    31. 31. Bidding
    32. 32. Awards
    33. 33. Research
    34. 34. Download drawings and specifications</li></li></ul><li>11<br />Initial Considerations“Supporting the War Fighter” is DoD’s Mission!<br />
    35. 35. 12<br />Getting Registered<br />Your First Step<br />Obtain Duns Number<br />Register in CCR<br />Register in Dynamic Small Business Search<br />Register in ORCA<br />
    36. 36. 13<br />Getting Registered – Your First Step Obtain a DUNS Number<br />Dun & Bradstreet Number<br /><ul><li>Required to register with the federal government
    37. 37. To obtain a DUNS#, call (866) 705-5711 or go to http://fedgov.dnb.com/webform/displayHomePage.do</li></ul>Be sure to use phone number or web site above to avoid being charged to obtain a DUNS number.<br />
    38. 38. 14<br />Getting Registered – Your First StepClassifying Products /Services<br />Industry Product/Service Classification Codes<br /><ul><li>North American Industry Classification System (NAICS)
    39. 39. Standard Industrial Classification (SIC) code</li></ul>To look up NAICS and SIC codes, go to: http://www.census.gov/naics/2007/index.html<br />Refer to Registration Assistance Checklist (in your packet)<br />for web links to the codes above!<br />
    40. 40. 15<br />Getting Registered – Your First Step Classifying Products /Services<br />Government Product/Service Classification Codes<br /><ul><li>Federal Supply Group (FSG) - 2 digits  10-99, A-Z
    41. 41. Federal Supply Classification (FSC) - 4 digits
    42. 42. National Stock Number (NSN) - 13 digit governmental part number</li></ul>NSN = valve, ball<br />FSG = valves <br />4820-01-477-2791<br />FSC = valves, nonpowered <br />Refer to Registration Assistance Checklist (in your packet)<br />for web links to the codes above!<br />
    43. 43. 16<br />Getting Registered – Your First StepCentral Contractor Registration (CCR)<br /><ul><li>Required to do business with the federal government or receive a contract award
    44. 44. Get paid (Electronic Funds Transfer)
    45. 45. Links to Dynamic Small Business Search
    46. 46. Assigns Commercial and Government Entity Code (CAGE)
    47. 47. Spam alert
    48. 48. Does not sign a company up to receive procurement opportunities
    49. 49. Profiles must be updated annually</li></ul>http://www.ccr.gov<br />
    50. 50. 17<br />http://www.ccr.gov<br />
    51. 51. 18<br />
    52. 52. 19<br />Getting Registered – Your First StepORCA<br />Online Representations and Certifications is an e-Government initiative designed to replace the paper based Representations and Certifications (Reps and Certs) process. <br /><ul><li>Prior to ORCA, vendors had to submit Reps and Certs for each large contract.
    53. 53. You must be registered in ORCA if the solicitation you are responding to requires that you have an active registration in CCR.
    54. 54. Wait 24-48 hours after completing CCR.
    55. 55. ORCA FAQs and Questionnaire: https://orca.bpn.gov/help/help.aspx.</li></ul>http://orca.bpn.gov/<br />
    56. 56. 20<br />
    57. 57. 21<br />Small Business Programs<br />
    58. 58. 22<br />Small Business ProgramsSBA Government-Wide Procurement<br />Small Business Act states that all small businesses shall have the opportunity to participate in providing goods and services to the government.<br />To ensure that small businesses get their fair share, the SBA negotiates procurement preferenceswith each federal agency.<br />Those requirements are also passed on to prime contractors through their subcontracting plans.<br />
    59. 59. 23<br />Small Business ProgramsWhat Defines a Small Business?<br /><ul><li>Organized for profit, with a place of business in the U.S.
    60. 60. Operates primarily within the U.S. or makes a significant contribution to the U.S. economy (taxes or use of American products, materials or labor)
    61. 61. Falls within the size standard for small business in its industry: http://www.sba.gov/size/indextableofsize.html(click “Table of Size Standards” on the right hand side)</li></ul>500 employees for most manufacturing and mining industries <br />100 employees for all wholesale trade industries <br />$6.5 million for most retail and service industries <br />$31 million for most general & heavy construction industries <br />$13 million for all special trade contractors <br />$0.75 million for most agricultural industries<br />23% set-aside goal for federal agencies<br />
    62. 62. 24<br />Small Business Programs8(a) and SDB<br />The SBA has two programs for companies owned and controlled by socially and economically disadvantaged individuals:<br /><ul><li>8(a) Business Development Certification Program </li></ul> (3% set-aside goal)<br /><ul><li>Small Disadvantaged Business Program </li></ul> (5% goal)<br />8 (a) Workshops: Sponsored by SBA in Detroit.<br />Michigan Small Business & Technology Development Center<br />2727 Second Avenue - Detroit, Michigan 48201<br />Suite 130 (1st Floor)<br />Questions call (313) 226-6075 <br />ext. 253 Tom Vargo or ext. 256 Conrad Valle<br />The first Wednesday of every month - 8:00am to 11:30 am - 8(a) and SDB Workshops:<br />
    63. 63. 25<br />Small Business ProgramsHUBZone<br />Historically Underutilized Business Zones (HUBZone). <br />A federal program focusing on communities with low income or high unemployment.<br /><ul><li>Principal office located in a HUBZone
    64. 64. Company owned and controlled by one or more U.S. citizens
    65. 65. At least 35% of the company’s employees must be HUBZone residents
    66. 66. Formal certification required</li></ul>https://eweb1.sba.gov/hubzone/internet/index.cfm<br />3% set-aside goal for federal agencies<br />
    67. 67. 26<br />Small Business ProgramsWomen Owned<br />A small business concern which is at least 51% owned and operated by one or more women<br /><ul><li>No formal certification required by federal government
    68. 68. Self-certify in CCR</li></ul>5% goals for federal agencies<br />
    69. 69. 27<br />Small Business ProgramsService-Disabled Veteran-Owned<br />Veterans with a service connected disability are eligible to self-represent as a Service Disabled Veteran.<br />3% set-aside goal and sole source opportunities <br />with federal agencies<br />Veterans discharged medically may obtain a copy of military records, by going to:<br />http://www.archives.gov/veterans/military-service-records/get-service-records.html<br />Veterans who were not medically discharged but wish to be evaluated as service-disabled may file a claim at http://www.va.gov, point to “Benefits”, click on “Compensation & Pension”. <br />Center for Veterans Enterprise<br />http://www.vip.vetbiz.gov/<br />*Veteran-owned and service-disabled veteran-owned business are encouraged to registered here since federal agencies search the database for qualified veteran-owned and service-disabled veteran-owned companies.<br />
    70. 70. 28<br />Small Business ProgramsSet-Asides and Goals<br />Department of Defense goals and requirements <br />concerning contracting with small businesses<br />Set asides<br />23% Small Businesses<br />3% 8(a) Set-asides<br />3% Service Disabled Veteran-Owned Small Businesses (SDVOB)<br />3% HUB Zone Businesses<br />Goals (Encouraged)<br />5.8% Small Disadvantaged Businesses (SDB)<br />5% Women-Owned Small Businesses<br />Best Effort<br />Veteran Owned<br />To monitor agency’s Goals and Achievements, go to:<br />http://www.sba.gov/aboutsba/sbaprograms/goals/index.html<br />
    71. 71. 29<br />Small Business ProgramsSubcontracting Opportunities<br />Help Small Businesses Get a Piece of the Pie<br /><ul><li>Prime contracts over $550,000 require a subcontracting plan
    72. 72. Prime contracts over $1 million for construction require a subcontracting plan</li></ul>(Small Business are not required to do Subcontracting Plans)<br />Department of Defense Subcontracting Directory: http://www.acq.osd.mil/osbp/doing_business/Subcontracting_Directory_0908.pdf<br />SBA Subcontracting Directory: <br />http://www.sba.gov/aboutsba/sbaprograms/gc/contacts/gc_subcontracts_opportunities.html<br />
    73. 73. 30<br />Small Business ProgramsSubcontracting Opportunities<br /><ul><li>Research which primes may need your product or service
    74. 74. Go to their website, learn about them, register as a vendor with them
    75. 75. Market to them, let them know they need YOU
    76. 76. Become a vendor of prime contractors by filling out prime contractor vendor registrations (usually on their web site)
    77. 77. SUB-Net http://web.sba.gov/subnet/search/dsp_search_option.cfm or Google “SBA Sub-Net” (usually construction contracts)</li></li></ul><li>31<br />Small Business ProgramsAdvocates for Small Businesses<br /><ul><li>Advocates within Government Agencies
    78. 78. Small and Disadvantage Business Utilization Specialists (SADBUS) </li></ul>http://www.osdbu.gov/offices.html<br />http://acquisition.gov/comp/procurement_forecasts/index.html<br /><ul><li>Annual OSDBU Conference - usually in April</li></ul>http://www.fbcinc.com/osdbu/<br /><ul><li>Advocates within Prime Contractors
    79. 79. Small Business Liaison Officers (SBLO)</li></li></ul><li>32<br />Finding Opportunities<br />The Search Is On!<br />Solicitations, Bids, Purchases<br />
    80. 80. 33<br />Finding OpportunitiesWhat Does the Government Buy?<br />The Department of Defense<br />Defense Supply Center Philadelphia, Philadelphia, PA., is the contracting agency<br />$14,494,000 Award for, “meals ready to eat” chocolate, mint, orange, lemon, pineapple, and vanilla pound cake to Sterling Foods, Inc., Texas.<br />Fifty eight proposals were solicited, and ONE was received<br />
    81. 81. 34<br />Finding OpportunitiesWhat Does the Government Buy?<br />Air Force at Scott AFB, IL, seeks a small business to provide a keyboardist. <br />Solicitation Number - F7321922610100 <br />NAICS Code: 711130<br />
    82. 82. 35<br />Finding OpportunitiesFederal Business Opportunities<br /><ul><li>Solicitations
    83. 83. Presolicitation Notices
    84. 84. Amendments/Modifications/Cancellations
    85. 85. Awards
    86. 86. Requests for Information (RFIs)
    87. 87. Information deemed necessary by the contracting officer (i.e. Sources Sought Notices)
    88. 88. Use as a market research tool!</li></ul>http://www.fbo.gov<br />
    89. 89. 36<br />Finding OpportunitiesFederal Business Opportunities<br />Advanced Features – user log-in required<br /><ul><li>Set-up Watch Lists for solicitations
    90. 90. Add your company to Interested Vendors List
    91. 91. Create and save searches
    92. 92. Video demonstrations</li></ul>http://www.fbo.gov<br />Users Guide: https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf<br />
    93. 93. 37<br />
    94. 94. 38<br />
    95. 95. 39<br />Finding OpportunitiesTypes of Solicitations<br />All Bids Must Arrive on Time<br />Request for Proposal (RFP)<br />Products or services<br />Negotiate pricing, <br />specific terms &<br />conditions, technical<br />requirements, delivery<br />schedules, etc.<br />Evaluated on price, value <br />added and past performance,<br />as well as other factors.<br />Request for Quotation (RFQ)<br />Smaller and simpler purchases.<br />Tend to be evaluated on price<br />alone.<br />Invitation to Bid (ITBs)<br />Non-commercial supply<br />or service that exceeds the<br />$100,000 simplified <br />acquisition threshold.<br />Contracting officers<br />decides which bid is most<br />advantageous to<br />government – lowest bid<br />does not ALWAYS win!<br />
    96. 96. 40<br />Finding OpportunitiesSole Source Contracts<br />43--Brand Name Only. Lakos Model #JSK-0085-V/FL Centrifugal-Action Separator<br />General Information<br />Document Type: Sources Sought Notice<br />Solicitation Number:W9127S08T0015<br />Posted Date: Nov 19, 2008<br />Original Response Date: Nov 26, 2008<br />Current Response Date: Nov 26, 2008<br />Contracting Office Address: USACE Little Rock District, 700 West Capitol, Little Rock, AR 72201<br />Description: The Little Rock District, Corps of Engineers is seeking sources for Brand Name Lakos Separator Filtration Pumps. It is the governments intent to award as a Sole Source to the authorized Lakos dealer Condit Company, 7895 Stage Hills Blvd, Suite 101, Bartlett, TN  38133. If other available sources are eligible to quote, your response is requested by 26 November 2008. Contact Juanita Granger, Purchasing Agent at nita.a.granger@usace.army.mil.<br />Point of Contact: Juanita A. Granger, 501-324-5720<br />Email your questions to USACE Little Rock District at nita.a.granger@usace.army.mil<br />Original Archive Date:Jan 25, 2009<br />Current Archive Date:Jan 25, 2009<br />Classification Code:43 -- Pumps & compressors<br />Set Aside: Total Small Business<br />Naics Code:333996 -- Fluid Power Pump and Motor Manufacturing<br />
    97. 97. 41<br />Finding OpportunitiesTips When Reviewing Solicitations<br /><ul><li>Read the solicitation carefully – Read it again!
    98. 98. Know your market for pricing.
    99. 99. Obtain a procurement history report from PTAC or agency – if available.
    100. 100. Who was awarded the contract previously?
    101. 101. Attend pre-bid meeting and/or walk-through (construction and service contracts)
    102. 102. Get clarification of ambiguities or mistakes in the bid package from the contracting officer.
    103. 103. Consider costs for: packaging, shipping, marking, RFID, delivery, overhead, material, labor, transportation, travel
    104. 104. Direct questions to contracting officer
    105. 105. Proof read!
    106. 106. Contact the PTAC for assistance/advice</li></li></ul><li>42<br />Finding OpportunitiesMarketing Strategies<br />Government Contracting is Business<br /><ul><li>Agency match/search and Agency web sites
    107. 107. Agency forecasts
    108. 108. Competitor searches
    109. 109. Attend conferences and seminars
    110. 110. PTAC events/seminars http://www.ptacsofmichigan.org
    111. 111. SADBU Office conferences/seminars
    112. 112. Network</li></ul>Contracting associations:<br />Association of United States Army (AUSA) http://www.ausa.org/<br />National Contract Management Association (NCMA) http://www.ncmahq.org/ or http://intranet.ncmahq.org/detroit/default.aspx<br />National Defense Industry Association (NDIA) http://www.ndia.org/ or http://www.ndia-mich.org/<br />Society of American Military Engineers (SAME) http://www.same.org or http://www.same-DETROIT.org/<br />
    113. 113. 43<br />Finding OpportunitiesFederal Acquisition Jumpstation<br />The Federal Acquisition Jumpstation can be used as a market research tool to link to <br />federal agency buying commands: <br />http://prod.nais.nasa.gov/pub/fedproc/home.html<br />
    114. 114. 44<br />Finding OpportunitiesThe DLA Buying Centers<br />Procures, manages, stores, and distributes 4.1 million items for U.S. military customers, other U.S. federal agencies, and allied forces throughout the world.<br />Online Course: Doing Business with DLA<br />http://www.dtc.dla.mil/dsBusiness/Default.htm<br />What DLA Buys<br />http://www.dtc.dla.mil/dsBusiness/Course.htm<br />DLA Magazine - DLA Loglines: http://www.dla.mil/DLAPublic/DLA_Media_Center/Publications/PublicationArchives.aspx?ID=Publications-LogLines<br />
    115. 115. 45<br />Finding OpportunitiesThe DLA Buying Centers<br />Defense Supply Center Columbus (DSCC)<br />http://www.dscc.dla.mil/<br />Center for maritime & Land-Based weapon systems spare parts and end items<br /><ul><li> Small Business Office:  http://www.dscc.dla.mil/offices/smbusiness/
    116. 116. Vendor Training: http://www.dscc.dla.mil/news/events/tko/index.html</li></ul>Defense Supply Center Richmond (DSCR)<br />http://www.dscr.dla.mil<br />Center for aircraft weapon systems spare parts & end item, maps, environmental products, industrial plant equipment<br />- Small Business Office: http://www.dscr.dla.mil/sbo/<br />
    117. 117. 46<br />Finding OpportunitiesThe DLA Buying Centers<br />Defense Supply Center Philadelphia (DSCP)<br />http://www.dscp.dla.mil/<br />Food, clothing, textiles, pharmaceuticals, medical supplies, and general hardware to support warfighters world wide<br />- Small Business Office: http://www.dscp.dla.mil/sbo/index.htm<br />Defense Energy Support Center (DESC)<br />http://www.desc.dla.mil/<br />Manages all petroleum resources used by the Military, buys/sells deregulated electricity and natural gas to DoD and other federal agencies<br />- Small Business Office: http://www.desc.dla.mil/DCM/DCMPage.asp?LinkID=pgeSmallBusiness<br />
    118. 118. 47<br />Finding OpportunitiesThe DLA Buying Centers<br />DLA Business Systems Modernization (BSM)<br /><ul><li>View solicitations and submit quotes
    119. 119. View RFPs
    120. 120. View Long Term Contracts & EMall Opportunities
    121. 121. Access award information</li></ul>https://www.dibbs.bsm.dla.mil <br />
    122. 122. 48<br />Finding OpportunitiesDepartment of the Navy<br />Office of Small Business Programs<br />Visit http://www.donhq.navy.mil/OSBP/ for a list of Navy installations and the requirements they have for contractors<br />Navy Electronic Commerce Online (NECO)<br />Navy procurement opportunities:<br />https://www.neco.navy.mil/<br />
    123. 123. 49<br />Finding OpportunitiesDepartment of the Air Force<br />U.S. Air Force Small Business Office<br />http://selltoairforce.org/<br /><ul><li>Procurement Opportunities
    124. 124. Procurement Forecast (LRAE)
    125. 125. Online Training
    126. 126. Small Business Contact Information http://selltoairforce.org/general/Staff/AFOPOStaff.aspx</li></li></ul><li>50<br />Finding OpportunitiesDepartment of the Army<br />Army Small Business Office<br />http://www.sellingtoarmy.info/<br /><ul><li>Business Opportunities
    127. 127. Location Information
    128. 128. Army Single Face to Industry (ASFI) Acquisition Business Web Site: https://acquisition.army.mil/asfi/</li></li></ul><li>51<br />Finding OpportunitiesTACOM LCMC<br />Managing and Supporting the Army’s<br />Weapon Systems, Vehicles Spares, Services<br />TACOM Procurement Network<br />http://contracting.tacom.army.mil/<br />Solicitations are issue from 7 different locations:<br />Anniston Army Depot, AL<br />Sierra Army Depot, CA<br />TACOM Picatinny, NJ<br />Red River Army Depot, TX<br /> TACOM Rock Island, IL<br />TACOM Warren, MI<br />Watervliet Arsenal, NY<br />
    129. 129. 52<br />Finding OpportunitiesNASA<br />National Aeronautics and <br />Space Administration<br />NASA Acquisition Internet Services (NAIS)<br />Links to various NASA sites<br />http://prod.nais.nasa.gov/cgi-bin/nais/index.cgi<br />NASA Home Page<br />http://www.nasa.gov/<br />
    130. 130. 53<br />Finding OpportunitiesOther Federal Agencies<br /><ul><li>Army Corps of Engineers:http://www.lre.usace.army.mil/index.cfm?chn_id=1081
    131. 131. Department of Homeland Security:http://www.dhs.gov/dhspublic/display?theme=37
    132. 132. U.S. Coast Guard</li></ul>http://www.uscg.mil/acquisition/business/business.asp<br /><ul><li>Veterans Administration:http://www1.va.gov/oamm/oa/dbwva/index.cfm
    133. 133. National Guard:http://www.nationalguardcontracting.org/ebs/advertisedsolicitations.asp</li></li></ul><li>54<br />Finding OpportunitiesGeneral Services Administration (GSA)<br />GSA is the contract source for billions of dollars worth of commercial products and services for federal agencies. <br /><ul><li>Services: consulting; staffing; IT; disaster relief; law enforcement, fire & security; travel/transportation
    134. 134. Products: vehicles/watercraft; tools, hardware & machinery; buildings/building materials; furniture, lab & medical supplies, office supplies/equipment; electronics; IT products
    135. 135. Obtain a GSA Schedule to be a GSA “vendor”</li></ul>http://www.gsa.gov<br />Search schedules to see where/if you fit in:<br />http://www.gsaelibrary.gsa.gov/ElibMain/ElibHome<br />
    136. 136. 55<br />Contract Preparation & Administration<br />
    137. 137. 56<br />Contract Preparation & AdministrationFederal Acquisition Regulations (FARs)<br />“The Federal Acquisition Regulations System is established for the codification and publication of uniform policies and procedures for acquisition by all executive agencies.”<br /><ul><li>Always be familiar with the FAR clauses in your solicitations and contracts!</li></ul>FARS<br />http://acquisition.gov/far/index.html<br />(under Current FAR, click HTML format)<br />
    138. 138. 57<br />Contract Preparation & Administration RFID (Radio Frequency Identification)<br />Passive RFID tagging is required in all contracts that contain DFARS clause 252.211-7006. Contractors must check the solicitation and/or contract for this clause.<br /><ul><li>RFID – a technology or system for capturing data about material items, shipments, etc.
    139. 139. Passive RFID tags at the case and palletized unit load
    140. 140. The type of commodities affected by the DoD RFID initiative is based on the Classes of Supply, which have been further categorized by Federal Supply Classification (FSC): http://www.acq.osd.mil/log/rfid/Class_of_supply_lookup_tool.htm</li></ul>http://www.acq.osd.mil/log/rfid/index.htm<br />
    141. 141. 58<br />Contract Preparation & Administration How the Government Makes Awards<br />Is the bidder responsive?<br /><ul><li>Did the bidder provide all information requested?
    142. 142. Did the bidder respond to all sections requiring a response?
    143. 143. Did the bidder submit a sample, if requested?
    144. 144. Did the bidder acknowledge amendments?
    145. 145. Did the bidder submit their bid on time?</li></li></ul><li>59<br />Contract Preparation & Administration How the Government Makes Awards<br />Is the bidder responsible?<br /><ul><li>Past Performance – has the bidder performed the same type of work before?
    146. 146. What is the bidder’s likelihood for success?
    147. 147. What are the bidder’s financial capabilities?</li></li></ul><li>60<br />Contract Preparation & Administration Payment<br /><ul><li>CCR is required
    148. 148. Wide Area WorkFlow (WAWF) – supports DoD efforts to reduce unmatched disbursements in the DoD receipt, acceptance, entitlement, and payment process https://wawftraining.eb.mil/
    149. 149. Prompt Payment – (FAR Subpart 32.9) The due date for the Government to make an invoice payment is the 30th day after the designated billing office receives a proper invoice from the contractor.</li></li></ul><li>61<br />Resources for Government Contractors<br />
    150. 150. 62<br />Resources for Government ContractorsIf You are Not Awarded the Contract<br />Timeliness is Imperative!<br /><ul><li>Debriefing</li></ul> According to FAR 15.506 Contact the contracting officer within 3 days!<br /><ul><li>Bid Protest</li></ul>Improper award<br />http://www.gao.gov/decisions/bidpro/bid/intro.html<br /> (General Accounting Office)<br />
    151. 151. 63<br />Resources for Government ContractorsFreedom of Information Act (FOIA)<br />Note:<br /><ul><li>An agency has 20 working days to respond to a FOIA request
    152. 152. An agency may charge for responding to the FOIA request
    153. 153. To make a FOIA request, contact the FOIA office at the particular agency the information resides</li></ul>How to file a FOIA request:<br />http://www.firstamendmentcenter.org (search “FOIA”)<br />
    154. 154. 64<br />Resources for Government Contractors SBIR and STTR<br />Small Business Innovation Research (SBIR)<br />Small Business Technology Transfer (STTR)<br />The U.S. Small Business Administration (SBA) Office of Technology administers the Small Business Innovation Research (SBIR) Program and the Small Business Technology Transfer (STTR) Program. <br />Eleven federal departments participate in the SBIR program; five departments participate in the STTR program awarding $2 billion to small high-tech businesses. <br />http://www.sbir.gov/<br />http://www.zyn.com/sbir/<br />
    155. 155. 65<br />Resources for Government ContractorsE-Verify<br />Note:<br />E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees. <br />E-Verify is free and voluntary and is the best means available for determining employment eligibility of new hires and the validity of their Social Security Numbers.<br />
    156. 156. 66<br />Resources for Government Contractors Forms Needed by Contractors<br />http://fedforms.gov/<br />
    157. 157. 67<br />Resources for Government Contractors Current Events/News<br /><ul><li>Armed Forces Journal http://www.afji.com/
    158. 158. Defense Newshttp://www.defensenews.com/
    159. 159. Global Security http://www.globalsecurity.org
    160. 160. Federal Computer Week http://www.fcw.com
    161. 161. Federal Times http://www.federaltimes.com/
    162. 162. Government Executive http://www.govexec.com
    163. 163. Government Computer News http://www.gcn.com
    164. 164. Government Technology http://www.govtech.net
    165. 165. National Journal http://www.nationaljournal.com/njonline/
    166. 166. Washington Technology http://www.wtonline.com
    167. 167. Washington Posthttp://www.washingtonpost.com/</li></li></ul><li>68<br />Resources for Government ContractorsSupport the PTAC<br />Be sure to submit your quarterly survey!<br />Our funding agencies require our office to collect contract award information from companies we provide assistance. Receiving this information from you is vital to the continuation of our program.<br />We will notify you each quarter to submit your survey.<br /> Thank you.<br />
    168. 168. 69<br />Checklist…<br /><ul><li>Obtain DUNS Number
    169. 169. Identify commodity codes
    170. 170. Register in CCR
    171. 171. Perform market research
    172. 172. Search for opportunities
    173. 173. Bid
    174. 174. Debrief</li></li></ul><li>70<br />PTAC Contact Information<br />For more information on today’s presentation or to schedule an appointment, please contact:<br />YOUR LOCAL PTAC <br />www.ptacsofmichigan.org<br />PTACs are not-for-profit organizations dually funded by the State of Michigan and Department of Defense/Defense Logistics Agency. Reproduction and / or distribution of documentation, in addition to the reselling of PTAC services, is strictly, prohibited. <br />

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