Open Archives for Library and
Information Science:
an international experience
Antonella de Robbio and Paula Sequeiros

IV...
underlying concepts
Open Access (OA) as the motivation

2
underlying concepts
Open Access (OA) as the motivation


global effort to redefine the mechanisms of
scholarly communicat...
underlying concepts
Open Access (OA) as the motivation


global effort to redefine the mechanisms of
scholarly communicat...
E-LIS
e-prints in Library and
Science
http://eprints.rclis.org

Information

5
E-LIS
•

established in 2003

6
E-LIS
•
•

established in 2003
GNU ePrints software, OAI/PMH compliant

7
E-LIS
•
•
•

established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Library and
...
E-LIS
•
•
•
•

established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Library an...
E-LIS
•
•
•
•
•

established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Library ...
E-LIS
•
•
•
•
•
•

established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Librar...
E-LIS
•
•
•
•
•
•
•

established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Libr...
the archive: documents
6%

preprints (6%)
postprints (35%)
59%

35%

unpublished (59%)

13
the archive: documents
articles (25%)

7%

200 journals

papers (9%)
250 conferences
25%

unpublished (59%)
other (7%)

59...
the archive: documents

reviewed (62%)

38%

62%

15
growth of records in archive (Oct. 2007)

16
growth of records in archive (Oct. 2007)

17
what goes in and how
LIS topics and interrelated disciplines, scientific
or technical

18
what goes in and how
LIS topics and interrelated disciplines, scientific
or technical
•

finished documents, published or
...
what goes in and how
LIS topics and interrelated disciplines, scientific
or technical
•

finished documents, published or
...
what goes in and how
LIS topics and interrelated disciplines, scientific
or technical
•
•

finished documents, published o...
submissions and authors

60% of submissions
mediated by E-LIS editors

38%

30% self-archived
62%

2540 authors

22
23
24
25
value-added tools for editors and for
users
•

automatic alerts for editors

26
value-added tools for editors and for
users
•
•

automatic alerts for editors
full metadata display

27
value-added tools for editors and for
users
•
•
•

automatic alerts for editors
full metadata display
full-text search

28
value-added tools for editors and for
users
•
•
•
•

automatic alerts for editors
full metadata display
full-text search
c...
value-added tools for editors and for
users
•
•
•
•
•

automatic alerts for editors
full metadata display
full-text search...
value-added tools for editors and for
users

reference linking with ParaTools

31
32
organisational model:
E-LIS teams
initiative's strategic issues

33
organisational model:
E-LIS teams
initiative's strategic issues
• future direction

34
organisational model:
E-LIS teams
initiative's strategic issues
• future direction
• policies and impact on the user
commu...
organisational model:
E-LIS teams
initiative's strategic issues
• future direction
• policies and impact on the user
commu...
organisational model:
E-LIS administration
•

archive’s international and future
vision

37
organisational model:
E-LIS administration
•
•

archive’s international and future
vision
understanding of national and
in...
organisational model:
E-LIS administration
•
•
•

archive’s international and future
vision
understanding of national and
...
international & local
•

5 continents

40
international & local
•
•

5 continents
42 countries

41
international & local
•
•
•

5 continents
42 countries
common vision

42
international & local
•
•
•

•

5 continents
42 countries
common vision
&
cultural individuality

43
international context
similar initiatives (LIS domain)
E-LIS

44
international context
similar initiatives (LIS domain)
E-LIS
•

clearly international

45
international context
similar initiatives (LIS domain)
E-LIS
•
•

clearly international
not commercially-driven (no extern...
international context
similar initiatives (LIS domain)
E-LIS
•
•
•

clearly international
not commercially-driven (no exte...
E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff

48
E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•

mission, aims and ob...
E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•
•

mission, aims and ...
E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•
•
•

mission, aims an...
E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•
•
•
•

mission, aims ...
E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•
•
•
•
•

mission, aim...
copyright policies
RoMEO Project recommendations
concerning the self-archiving of documents
Know your rights! of Project R...
copyright policies
• author

retains property after deposit
authors responsible for ensuring that documents
have no restri...
copyright policies
• author

retains property after deposit
• authors responsible for ensuring that documents
have no rest...
copyright policies
• author

retains property after deposit
• authors responsible for ensuring that documents
have no rest...
copyright policies
• author

retains property after deposit
• authors responsible for ensuring that documents
have no rest...
copyright policies
• author

retains property after deposit
• authors responsible for ensuring that documents
have no rest...
organisational model
•

over 60 editors
sharing a common vision
–
contributing to E-LIS with their own
experience and comp...
organisational model
•

over 60 editors
sharing a common vision
–
contributing to E-LIS with their own
experience and comp...
national metadata
undergoing debate - launching of a service
provider to harvest and gather national
metadata from nationa...
E-LIS policies
preservation issues
preservation metadata - designed for
identifying and managing digital content
over a lo...
preservation
JISC Circular 4/04, note 10
no «formal preservation policy» was being
followed



«de facto rules on file fo...
preservation
JISC Circular 4/04, note 10
no «formal preservation policy» was being
followed



«de facto rules on file fo...
preservation
JISC Circular 4/04, note 10
no «formal preservation policy» was being
followed



«de facto rules on file fo...
preservation
PRESERV (PReservation Eprint SERVices)
a JISC project researching and developing
infrastructural digital pres...
preservation
PRESERV (PReservation Eprint SERVices)
a JISC project researching and developing
infrastructural digital pres...
preservation
PRESERV (PReservation Eprint SERVices)
a JISC project researching and developing
infrastructural digital pres...
preservation
PRONOM-DROID
The National Archives - database of file formats,
PRONOM, to identify repositories content using...
preservation
PRONOM-DROID
The National Archives - database of file formats,
PRONOM, to identify repositories content using...
preservation
OpenDOAR (The Directory of Open Access
Repositories
http://www.opendoar.org/

72
preservation
OpenDOAR (The Directory of Open Access
Repositories
http://www.opendoar.org/
•

tool that supports preservati...
preservation
OpenDOAR (The Directory of Open Access
Repositories
http://www.opendoar.org/
•
•

tool that supports preserva...
preservation
GNU EPrints v.3 (Jan. 2007),
supports the preservation of digital objects

75
preservation
GNU EPrints v.3 (Jan. 2007),
supports the preservation of digital objects

records the history of changes to...
preservation
GNU EPrints v.3 (Jan. 2007),
supports the preservation of digital objects

records the history of changes to...
preservation
E-LIS (Morrisson et al., 2007)


(then a) total of 5077 records

78
preservation
E-LIS (Morrisson et al., 2007)
(then a) total of 5077 records

86% were found to be PDF/MS-Word


79
preservation
August 2007, E-LIS
project DRAMBORA (Digital Repository
Audit Method Based on Risk Assessment)

80
preservation
purpose of the DRAMBORA toolkit
[…]


identifying the risks and vulnerabilities
associated with the mandate,...
preservation
results of auditing:
E-LIS needs to improve at technical
management level, while at content level it
showed t...
conclusions
1.

LIS
computing science and technology bibliometric and citation analysis
an interesting reference case to o...
conclusions
2.

diversification of nationalities and
languages
–
–

82 countries
36 languages

84
conclusions
2.

diversification of nationalities and
languages
intensive collaboration
librarians:

from

85

Polish
conclusions
2.

diversification of nationalities and
languages
intensive collaboration
librarians:
–

from

quality papers...
conclusions
2.

diversification of nationalities and
languages
intensive collaboration
librarians:
–
–

from

quality pape...
conclusions
2.

diversification of nationalities and
languages
intensive collaboration
librarians:
–
–
–

from

Polish

qu...
conclusions
3.

international LIS network
stimulated by
–

extension of OA concept to LIS

89
conclusions
3.

international LIS network
stimulated by
extension of OA concept to LIS
facilitated by
– dissemination of m...
conclusions
4.

E-LIS contributing to outline
global vision of LIS domain
challenges and opportunities
motivation to engag...
conclusions
4.

E-LIS contributing to outline
global vision of LIS domain
challenges and opportunities
motivation to engag...
conclusions
4.

E-LIS contributing to outline
global vision of LIS domain
challenges and opportunities
motivation to engag...
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Open Archives for Library and Information Science:

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IV EBIB Conference: Open Access - Internet in libraries
7th December 2007 Torun, Poland

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Open Archives for Library and Information Science:

  1. 1. Open Archives for Library and Information Science: an international experience Antonella de Robbio and Paula Sequeiros IV EBIB Conference: Open Access - Internet in libraries 7th December 2007 Torun, Poland 7th December 2007
  2. 2. underlying concepts Open Access (OA) as the motivation 2
  3. 3. underlying concepts Open Access (OA) as the motivation  global effort to redefine the mechanisms of scholarly communication to make LIS research more visible and accessible 3
  4. 4. underlying concepts Open Access (OA) as the motivation  global effort to redefine the mechanisms of scholarly communication to make LIS research more visible and accessible Trend towards digital libraries and selfarchiving 4
  5. 5. E-LIS e-prints in Library and Science http://eprints.rclis.org Information 5
  6. 6. E-LIS • established in 2003 6
  7. 7. E-LIS • • established in 2003 GNU ePrints software, OAI/PMH compliant 7
  8. 8. E-LIS • • • established in 2003 GNU ePrints software, OAI/PMH compliant first international Open Archive for Library and Information Science 8
  9. 9. E-LIS • • • • established in 2003 GNU ePrints software, OAI/PMH compliant first international Open Archive for Library and Information Science a part of the RCLIS project 9
  10. 10. E-LIS • • • • • established in 2003 GNU ePrints software, OAI/PMH compliant first international Open Archive for Library and Information Science a part of the RCLIS project international team of voluntary librarians 10
  11. 11. E-LIS • • • • • • established in 2003 GNU ePrints software, OAI/PMH compliant first international Open Archive for Library and Information Science a part of the RCLIS project international team of voluntary librarians not-for-profit project 11
  12. 12. E-LIS • • • • • • • established in 2003 GNU ePrints software, OAI/PMH compliant first international Open Archive for Library and Information Science a part of the RCLIS project international team of voluntary librarians not-for-profit project freely accessible to users (search and full-text) 12
  13. 13. the archive: documents 6% preprints (6%) postprints (35%) 59% 35% unpublished (59%) 13
  14. 14. the archive: documents articles (25%) 7% 200 journals papers (9%) 250 conferences 25% unpublished (59%) other (7%) 59% 9% 14
  15. 15. the archive: documents reviewed (62%) 38% 62% 15
  16. 16. growth of records in archive (Oct. 2007) 16
  17. 17. growth of records in archive (Oct. 2007) 17
  18. 18. what goes in and how LIS topics and interrelated disciplines, scientific or technical 18
  19. 19. what goes in and how LIS topics and interrelated disciplines, scientific or technical • finished documents, published or unpublished, any language or format 19
  20. 20. what goes in and how LIS topics and interrelated disciplines, scientific or technical • finished documents, published or unpublished, any language or format • authors self-archive 20
  21. 21. what goes in and how LIS topics and interrelated disciplines, scientific or technical • • finished documents, published or unpublished, any language or format authors self-archive and • agreements with institutions and library associations 21
  22. 22. submissions and authors 60% of submissions mediated by E-LIS editors 38% 30% self-archived 62% 2540 authors 22
  23. 23. 23
  24. 24. 24
  25. 25. 25
  26. 26. value-added tools for editors and for users • automatic alerts for editors 26
  27. 27. value-added tools for editors and for users • • automatic alerts for editors full metadata display 27
  28. 28. value-added tools for editors and for users • • • automatic alerts for editors full metadata display full-text search 28
  29. 29. value-added tools for editors and for users • • • • automatic alerts for editors full metadata display full-text search counter in homepage 29
  30. 30. value-added tools for editors and for users • • • • • automatic alerts for editors full metadata display full-text search counter in homepage statistics from Webalizer 30
  31. 31. value-added tools for editors and for users reference linking with ParaTools 31
  32. 32. 32
  33. 33. organisational model: E-LIS teams initiative's strategic issues 33
  34. 34. organisational model: E-LIS teams initiative's strategic issues • future direction 34
  35. 35. organisational model: E-LIS teams initiative's strategic issues • future direction • policies and impact on the user community 35
  36. 36. organisational model: E-LIS teams initiative's strategic issues • future direction • policies and impact on the user community • connection with other scientific communities 36
  37. 37. organisational model: E-LIS administration • archive’s international and future vision 37
  38. 38. organisational model: E-LIS administration • • archive’s international and future vision understanding of national and international needs 38
  39. 39. organisational model: E-LIS administration • • • archive’s international and future vision understanding of national and international needs world framework of Open Access strategic issues 39
  40. 40. international & local • 5 continents 40
  41. 41. international & local • • 5 continents 42 countries 41
  42. 42. international & local • • • 5 continents 42 countries common vision 42
  43. 43. international & local • • • • 5 continents 42 countries common vision & cultural individuality 43
  44. 44. international context similar initiatives (LIS domain) E-LIS 44
  45. 45. international context similar initiatives (LIS domain) E-LIS • clearly international 45
  46. 46. international context similar initiatives (LIS domain) E-LIS • • clearly international not commercially-driven (no external funding; no profit) 46
  47. 47. international context similar initiatives (LIS domain) E-LIS • • • clearly international not commercially-driven (no external funding; no profit) based on voluntary work 47
  48. 48. E-LIS policies policy concerns are discussed and democratically agreed upon by the editorial staff 48
  49. 49. E-LIS policies policy concerns are discussed and democratically agreed upon by the editorial staff • mission, aims and objectives; target audience and communities involved 49
  50. 50. E-LIS policies policy concerns are discussed and democratically agreed upon by the editorial staff • • mission, aims and objectives; target audience and communities involved submission policies: who can deposit and how 50
  51. 51. E-LIS policies policy concerns are discussed and democratically agreed upon by the editorial staff • • • mission, aims and objectives; target audience and communities involved submission policies: who can deposit and how metadata quality 51
  52. 52. E-LIS policies policy concerns are discussed and democratically agreed upon by the editorial staff • • • • mission, aims and objectives; target audience and communities involved submission policies: who can deposit and how metadata quality copyright policies 52
  53. 53. E-LIS policies policy concerns are discussed and democratically agreed upon by the editorial staff • • • • • mission, aims and objectives; target audience and communities involved submission policies: who can deposit and how metadata quality copyright policies organisational model 53
  54. 54. copyright policies RoMEO Project recommendations concerning the self-archiving of documents Know your rights! of Project Romeo www.lboro.ac.uk/departments/ls/ disresearch/romeo/Know-your-rights .doc 54
  55. 55. copyright policies • author retains property after deposit authors responsible for ensuring that documents have no restrictions on electronic distribution pre-refereed preprints - author holds copyright (no need for permission) refereed postprints, author can try to modify the copyright transfer agreement to allow selfarchiving failing that, can append a link to published paper 55
  56. 56. copyright policies • author retains property after deposit • authors responsible for ensuring that documents have no restrictions on electronic distribution pre-refereed preprints - author holds copyright (no need for permission) refereed postprints, author can try to modify the copyright transfer agreement to allow selfarchiving failing that, can append a link to published paper 56
  57. 57. copyright policies • author retains property after deposit • authors responsible for ensuring that documents have no restrictions on electronic distribution • pre-refereed preprints - author holds copyright (no need for permission) refereed postprints, author can try to modify the copyright transfer agreement to allow selfarchiving failing that, can append a link to published paper 57
  58. 58. copyright policies • author retains property after deposit • authors responsible for ensuring that documents have no restrictions on electronic distribution • pre-refereed preprints - author holds copyright (no need for permission) • refereed postprints, author can try to modify the copyright transfer agreement to allow selfarchiving failing that, can append a link to published paper 58
  59. 59. copyright policies • author retains property after deposit • authors responsible for ensuring that documents have no restrictions on electronic distribution • pre-refereed preprints - author holds copyright (no need for permission) • refereed postprints, author can try to modify the copyright transfer agreement to allow selfarchiving • failing that, can link to published paper 59
  60. 60. organisational model • over 60 editors sharing a common vision – contributing to E-LIS with their own experience and competence – 60
  61. 61. organisational model • over 60 editors sharing a common vision – contributing to E-LIS with their own experience and competence – • administration team 61
  62. 62. national metadata undergoing debate - launching of a service provider to harvest and gather national metadata from national LIS archives which could become a part of the RCLIS infrastructure 62
  63. 63. E-LIS policies preservation issues preservation metadata - designed for identifying and managing digital content over a long period of time 63
  64. 64. preservation JISC Circular 4/04, note 10 no «formal preservation policy» was being followed  «de facto rules on file formats and transformations but no provision for acquiring the source versions» «strategy for preservation should be determined by the nature and need of the repository, and should be driven by repository policy rather than the other way around» 64
  65. 65. preservation JISC Circular 4/04, note 10 no «formal preservation policy» was being followed  «de facto rules on file formats and transformations but no provision for acquiring the source versions»  «strategy for preservation should be determined by the nature and need of the repository, and should be driven by repository policy rather than the other way around» 65
  66. 66. preservation JISC Circular 4/04, note 10 no «formal preservation policy» was being followed  «de facto rules on file formats and transformations but no provision for acquiring the source versions»  «strategy for preservation should be determined by the nature and need of the repository, and should be driven by repository policy rather than the other way around»  66
  67. 67. preservation PRESERV (PReservation Eprint SERVices) a JISC project researching and developing infrastructural digital preservation services for institutional repositories 67
  68. 68. preservation PRESERV (PReservation Eprint SERVices) a JISC project researching and developing infrastructural digital preservation services for institutional repositories  offering a tool integrated into ROAR (Registry of Open Access Repositories http://roar.eprints.org / 68
  69. 69. preservation PRESERV (PReservation Eprint SERVices) a JISC project researching and developing infrastructural digital preservation services for institutional repositories   offering a tool integrated into ROAR (Registry of Open Access Repositories http://roar.eprints.org / E-LIS responded to survey and «is working to allow for a Preserv profile within ROAR 69
  70. 70. preservation PRONOM-DROID The National Archives - database of file formats, PRONOM, to identify repositories content using DROID (Digital Record Object Identification) open source software file format identification service applied to data collected by the Celestial harvester graphical view of a repository is broken down by file formats through ROAR’s user interface 70
  71. 71. preservation PRONOM-DROID The National Archives - database of file formats, PRONOM, to identify repositories content using DROID (Digital Record Object Identification) open source software file format identification service applied to data collected by the Celestial harvester • graphical view of a repository is broken down by file formats through ROAR’s user interface 71
  72. 72. preservation OpenDOAR (The Directory of Open Access Repositories http://www.opendoar.org/ 72
  73. 73. preservation OpenDOAR (The Directory of Open Access Repositories http://www.opendoar.org/ • tool that supports preservation policy 73
  74. 74. preservation OpenDOAR (The Directory of Open Access Repositories http://www.opendoar.org/ • • tool that supports preservation policy preservation policy definition form allows for external partnerships 74
  75. 75. preservation GNU EPrints v.3 (Jan. 2007), supports the preservation of digital objects 75
  76. 76. preservation GNU EPrints v.3 (Jan. 2007), supports the preservation of digital objects  records the history of changes to a document 76
  77. 77. preservation GNU EPrints v.3 (Jan. 2007), supports the preservation of digital objects  records the history of changes to a document  preserves rights declarations 77
  78. 78. preservation E-LIS (Morrisson et al., 2007)  (then a) total of 5077 records 78
  79. 79. preservation E-LIS (Morrisson et al., 2007) (then a) total of 5077 records  86% were found to be PDF/MS-Word  79
  80. 80. preservation August 2007, E-LIS project DRAMBORA (Digital Repository Audit Method Based on Risk Assessment) 80
  81. 81. preservation purpose of the DRAMBORA toolkit […]  identifying the risks and vulnerabilities associated with the mandate, activities and assets  assessing and calculating the risks  defining risk management measures […] 81
  82. 82. preservation results of auditing: E-LIS needs to improve at technical management level, while at content level it showed to be well-prepared 82
  83. 83. conclusions 1. LIS computing science and technology bibliometric and citation analysis an interesting reference case to other communities 83
  84. 84. conclusions 2. diversification of nationalities and languages – – 82 countries 36 languages 84
  85. 85. conclusions 2. diversification of nationalities and languages intensive collaboration librarians: from 85 Polish
  86. 86. conclusions 2. diversification of nationalities and languages intensive collaboration librarians: – from quality papers in E-LIS 86 Polish
  87. 87. conclusions 2. diversification of nationalities and languages intensive collaboration librarians: – – from quality papers in E-LIS very high bibliometric skills 87 Polish
  88. 88. conclusions 2. diversification of nationalities and languages intensive collaboration librarians: – – – from Polish quality papers in E-LIS very high bibliometric skills excellent editors Bozena Bednarek-Michalska and Lidia Derfert -Wolf 88
  89. 89. conclusions 3. international LIS network stimulated by – extension of OA concept to LIS 89
  90. 90. conclusions 3. international LIS network stimulated by extension of OA concept to LIS facilitated by – dissemination of material within the community – 90
  91. 91. conclusions 4. E-LIS contributing to outline global vision of LIS domain challenges and opportunities motivation to engage in such a venture and to further develop international research activities 91
  92. 92. conclusions 4. E-LIS contributing to outline global vision of LIS domain challenges and opportunities motivation to engage in such a venture and to further develop international research activities 92
  93. 93. conclusions 4. E-LIS contributing to outline global vision of LIS domain challenges and opportunities motivation to engage and to further develop international research activities 93

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