Adaptive Projects

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Slides for a seminar in "adaptive projects". This is Agile/Scrum for non-software people. Most interesting use of this seminar was for a neighborhood association who wanted to "iterate" over a better neighborhood, but was tired of endless planning meetings.

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Adaptive Projects

  1. 1. Adaptive Projects Making Chaos Work ForYou Derek W. Wade dwade@kumido.com www.kumido.com @derekwwade
  2. 2. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Check Out Our Plan For Today • We’ll run this seminar like an Adaptive project • “Just enough” of a plan... please see the wall! • Multiple “time-boxed” work cycles (including pre-planning and post-validation) • Work cycles: • 5:30 - 6:25 • 6:30 - 7:25 • 7:30 - 8:30
  3. 3. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Amount of Imposed Organization EffectivenessAdaptive is “Just Barely Enough” Organization
  4. 4. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Part I: “This was a great course, because…” • Complete the sentence on a single large sticky note (use markers) • Do 2-4 times if you like Part II: Brief the room • Your name and role in your organization/team • Read and post your “future remembrances” • “On Deck” person: pick the next one! Remember the Future
  5. 5. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com What How Do DeliverIdeas Final Outcome TESTI How Do Deliver Validate How Do Deliver Validate How Do Deliver Validate How Do Deliver Validate i1 i2 i3 Ideas Final Outcome “What:” Inspect & Adjust OLD WAY NEW WAY “What:” Inspect & Adjust “What:” Inspect & Adjust
  6. 6. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Customer “Stories” Enable Iterative Delivery “As a type of customer, I want some capability/feature from your product/service so that I receive some benefit that I value.” By thinking of our work in small slices of delivered “done-ness,” we validate our plans and assumptions, ensure our work is driven by our customers’ needs, and open up opportunities for creativity and self-direction Does “Stories” make sense? Should we call them “Experiences?”
  7. 7. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Stories Focus OnValue, Not Activities Things To Do Today Buy napkins See if Betty can make it Clean up living room Ask about City Ballroom Send out list for drinks ... Guests want a comfortable place so that they can sit, eat, and talk Guests want cake so that they feel like it’s a birthday Birthday Girl wants huge cake from favorite bakery so event feels special Birthday Girl wants 6 closest friends there so that she isn’t bored Host wants self-serve food options so that he enjoys the party too vs. This is “What” vs. “How” “Done” vs. “To Do”
  8. 8. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com 1. Who are our “customers?” 2. Let’s start with a minimal set of Stories 3. What others might we want? (There may be redundancy...) 4. Now let’s prioritize* them Let’s Write Some Stories:“Party” or... ? * “priority” might not mean what you think it means!
  9. 9. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Now We Put It All Together We need some simple guidelines that help us work together to deliver customer stories in order of value, making our outcome more robust and validating our work with each iteration :-)
  10. 10. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Meaningful Cycle Outcome “Just Enough” Planning Meeting Review & Reflect Meeting Customer Proxy Team Facilitator Team Work Queue i1 Final Outcome Daily Synch Meetings: Inspect & Adjust Work Work Work Work Work For details on roles, queues and meetings see your Guidelines sheet. 1 Work Cycle (aka “Round of Work”) Let’s Tour the Adaptive Guidelines Project Queue
  11. 11. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Let’s Try It: Work Cycle Simulation • Split into teams, 4-6 people each • Each team will need a Customer Proxy • You have a sheet of Customer Stories, and a set of Guidelines • You will work with fixed resources (people and materials) and fixed time (strict time-boxes) to deliver one Cycle’s worth on a creative product
  12. 12. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Let’s Try It: Work Cycle Simulation • Time-boxes: • 6m - Cycle Planning Meeting • 6m - work, day 1 • 3m - Synch Meeting • 6m - work, day 2 • 3m - Synch Meeting • 6m - work, day 3 • 12m - Cycle Review Meetings (including Retrospection) • I’ll allow 3m for “time out” and quick questions
  13. 13. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Let’s Try It: Work Cycle Simulation Group Debrief (10 minutes)
  14. 14. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Increase Robustness By Delivering Stories , Jeff Patton Creating an outcome via to-do items requires a fully-formed idea/plan: Increasing the robustness of an outcome requires a previous outcome! OLD WAY NEW WAY
  15. 15. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Increasing Robustness ...comfortable location... ...cake... ...huge cake/ favorite bakery... ...6 closest friends invited... ...self-serve food options... i1 i2 Final Outcome ...elegant location... Could have the party at this point! House cleaned and neatened Supermarket cake priced “Save the date” email is RSVP’d Fancy paper invite sent out Supermarket cake priced Tidbits from Trader Joes ok Cake picked up from Charm City Decorations ready to put up “Save the date” email is RSVP’d Decorations up Supermarket cake not needed Tidbits from Trader Joes ok Project Queue
  16. 16. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com AdaptiveValues Real Delivery Over the Illusion of Control Early commitment drives cost and timeline changes. Detailed plans give the illusion of control. But needs change faster than solution can be delivered Scope is estimated and allowed to evolve to stay aligned with highest-priority needs. Teams commit to always work on highest-value “stories.” Deviation=Failure Deviation=Learning , Rally Software Inc. Adaptive Resources Time Requirements Requirements Resources TimeThese are fixed These can vary Predictive
  17. 17. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com We Want These to Guide Our Behavior Let the Product Lead Keep it Visible Work One Bite at a Time Get to “Done” Pay Attention and Adapt Leverage Social Intelligence
  18. 18. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Assisted Planning and/or Q&A Let’s decide what we’ll accomplish in this section: Planning for your next Work Cycle? How will you apply the Guidelines to your organization? Clarification on how the Guidelines work? 45 minutes
  19. 19. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com Revisit your “this was a great course” stickies • As a group, move them into “answered/not answered” • As a group, move them into “expected/not expected” We’ll revisit outstanding notes as possible. Let’s self-organize to clean the room! Please complete your eval sheets! Close & Course Retrospection
  20. 20. ⓒ 2009 Kumido Adaptive Strategies LLC www.kumido.com ThankYou! Derek W. Wade dwade@kumido.com www.kumido.com @derekwwade

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