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Piedmont school computer lab

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A business case to clarify the goals and objectives of a computer lab upgrade in Piedmont Avenue School

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Piedmont school computer lab

  1. 1. Computer Lab Project “ Lighting the fire” Piedmont School Oakland, CA
  2. 2. Piedmont School Background <ul><li>City of Oakland School District </li></ul><ul><li>K – 5 public education </li></ul><ul><li>341 students </li></ul><ul><li>20+ teachers </li></ul><ul><li>Demographics </li></ul><ul><li>Test scores </li></ul><ul><li>Recent Press </li></ul>
  3. 3. Current Situation <ul><li>The computer lab at Piedmont School is currently not being used by the students and teachers </li></ul><ul><ul><li>Network : computers not connected to internet or other classes </li></ul></ul><ul><ul><li>Print : computers unable to print and show student work to others </li></ul></ul><ul><ul><li>Equipment : 12+ years old and the new software does not work properly </li></ul></ul><ul><ul><li>Resources : No one to develop, maintain, and facilitate the computer lab </li></ul></ul><ul><ul><li>Training : No teacher training in how to use the computing resources </li></ul></ul><ul><ul><li>IT Strategy : none in place </li></ul></ul><ul><ul><li>Access : Over 50% of students have no access to connected computers outside of the school </li></ul></ul><ul><ul><li>Facility : computer lab poorly designed layout and student experience </li></ul></ul><ul><ul><li>Classroom : Each classroom has 4 computers but 4 is not enough to use them effectively and they are not connected to any LAN or WAN so they are isolated </li></ul></ul>X
  4. 4. Typical Usage for Computers in K-5 <ul><li>Support and enhance “differential instruction” where all students learn at their level (e.g. Dr. Seuss versus Harry Potter) </li></ul><ul><li>Math training programs and “math facts” for accelerated development of fundamental skills, testing and High School prep </li></ul><ul><li>Research projects, such as Science, History, Current Events, and other special projects </li></ul><ul><li>Develop the basic computer skills which put all kids on a equal footing in the future </li></ul><ul><li>Provide directed learning activities where kids can use computers to develop specific skills and teachers can focus on individuals or small groups for targeted learning projects </li></ul>These activities are either not happening at Piedmont School, or are severely hampered by the current computer facility
  5. 5. Benchmark comparisons <ul><li>School examples </li></ul><ul><ul><li>Piedmont </li></ul></ul><ul><ul><li>Montlcair </li></ul></ul><ul><ul><li>Orinda </li></ul></ul><ul><ul><li>Lafayette </li></ul></ul>Piedmont
  6. 6. Other Schools Lincoln Elementary Lincoln Elementary Hoover Elementary
  7. 7. The Opportunity (ROI)
  8. 8. Funding Strategy <ul><li>Create the project justification </li></ul><ul><li>Identify local funding sources that want to tangibly improve the Oakland Community </li></ul><ul><ul><li>Two phases: 1 transition and 2 ongoing maintenance </li></ul></ul><ul><ul><li>Fund the project directly through the school </li></ul></ul><ul><ul><li>Formal project based accounting methodologies </li></ul></ul><ul><ul><li>Oversight and audit by external organization </li></ul></ul><ul><ul><li>Detailed project management with monthly budget status </li></ul></ul>
  9. 9. Project Risks <ul><li>Get the faculty excited and then fail to deliver on the promise, contributing to poor morale </li></ul><ul><li>Funding the transition project while not funding the follow-on support to maintain and tune the new facilities </li></ul><ul><li>Fail to secure the new equipment leading to theft and loss of time, money and value </li></ul>
  10. 10. Next Steps <ul><li>General agreement from funders that the project has merit </li></ul><ul><li>Establish Piedmont School IT Steering Committee </li></ul><ul><li>Develop funding sources and a funding strategy </li></ul><ul><li>Secure funding </li></ul><ul><li>Assign a Project Leader at Piedmont School </li></ul><ul><li>Build IT Strategy, project plan, resource plan and detailed budget </li></ul><ul><li>Get the plan approved and funded </li></ul><ul><li>Secure vendors and service providers </li></ul><ul><li>Assign a team to lead the project </li></ul><ul><li>Celebrate the accomplishment </li></ul><ul><li>Transition to ongoing maintenance and tuning </li></ul><ul><li>Close the loop on value realized </li></ul>Current Focus
  11. 11. Our Approach <ul><li>Identify motivated change agents within organizations </li></ul><ul><li>Simplify complex problems to make them easier to solve </li></ul><ul><li>Help people drive change one project at a time </li></ul><ul><li>Emphasize coaching over doing </li></ul><ul><li>Use the following approach </li></ul><ul><ul><li>Define change motivations </li></ul></ul><ul><ul><li>Resource plan (people & money) </li></ul></ul><ul><ul><li>Leadership team for change </li></ul></ul><ul><ul><li>Detail plan + budget </li></ul></ul><ul><ul><li>Audit team </li></ul></ul><ul><ul><li>Go or No-Go </li></ul></ul><ul><ul><li>Coach the implementation team </li></ul></ul><ul><ul><li>Continuous improvement plan </li></ul></ul><ul><ul><li>Value realization </li></ul></ul><ul><li>Identify future change opportunities </li></ul>
  12. 12. Lessons Learned Do’s Don’ts 1. 1. 2. 2.
  13. 13. Status Updates <ul><li>10/14/2009 </li></ul><ul><ul><li>Zarina has appointed a point person to coordinate the Computer Lab, which gives the project a single point of contact for coordination, project management and knowledge transfer – I assume that this person would act as the project manager </li></ul></ul><ul><ul><li>Zarina has established a formal relationship with the non-profit organization “Oakland Small Schools Foundation” to facilitate donations </li></ul></ul><ul><ul><li>The new point person has begun to visit other schools and to learn from them what works and what doesn’t – this is an invaluable step in the process </li></ul></ul><ul><ul><li>We met with Brian Rogers from the Rogers Family Foundation to discuss options and approaches </li></ul></ul><ul><ul><li>We continue to develop the justification and to explore funding options in parallel </li></ul></ul>

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