Residency Application Process


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  • Army and Navy use ERAS almost exclusively. Air Force is independent. Step 2 score in hand by September 30
  • Ron Groom will be in Meiling in mid-July to take photographs. You will not be eligible for an ERAS token until your biodata sheets are turned in. You must register with both NRMP and ERAS
  • Again, individual programs set the rules.
  • Residency Application Process

    1. 1. Residency Application Process Jane Trask Student Affairs 061-B Meiling Hall Phone (614) 292-4814 Fax (614) 292-2474 [email_address]
    2. 2. Why the Match? <ul><li>Organized matching provides an impartial venue for matching applicants' preferences for residency positions with program directors' preferences for applicants. </li></ul>
    3. 3. What is my obligation if I register for the Match? <ul><li>You agree to abide by the rules and results of the match when you register </li></ul><ul><li>If you submit a rank order list, you are under contract to accept your matched position </li></ul>
    4. 4. Categories of Match Programs <ul><li>There are four categories of programs </li></ul><ul><li>Categorical - programs that begin in the PGY-1 year and provide the training required for board certification in medical specialties. (C) </li></ul><ul><li>Advanced - programs that begin in the PGY-2 year after a year of prerequisite training. (A) </li></ul><ul><li>Preliminary - one-year programs beginning in the PGY-1 year that provide prerequisite training for advanced programs. (P) </li></ul><ul><li>Physician - programs that are reserved for physicians who have had prior graduate medical education. Physician programs are not available to senior U.S. medical students. (R) </li></ul>
    5. 5. How do I choose which Match? <ul><li>Generally the specialty you apply to governs the appropriate match choice. </li></ul><ul><ul><li>Urology has its own match, </li></ul></ul><ul><ul><li>Ophthalmology and Pediatric Neurology use the San Francisco Match. </li></ul></ul><ul><ul><li>Unless you are in the military, all others will use the N ational R esidency M atch P rogram </li></ul></ul><ul><li>Some of you will use a combination </li></ul>
    6. 6. Military Match <ul><li>The Air Force has its own GME application program. The Army and Navy both participate in ERAS. Contact your recruiter if you are unsure. </li></ul><ul><li>Applicants should also apply to the NRMP as there are limited spaces in the military. </li></ul><ul><li>If you match with the military you will be automatically withdrawn from the NRMP. </li></ul>
    7. 7. San Francisco Match <ul><li>San Francisco Match </li></ul><ul><ul><li>Pediatric Neurology and Ophthalmology </li></ul></ul><ul><ul><li>Centralized Application Service (CAS) </li></ul></ul><ul><ul><li> </li></ul></ul>
    8. 8. Urology Match <ul><li>American Urological Association sponsors its own match. </li></ul><ul><ul><li>Urology only </li></ul></ul><ul><ul><li>E lectronic R esidency A pplication S ervice </li></ul></ul><ul><ul><li> </li></ul></ul>
    9. 9. Regular Match aka NRMP <ul><li>Almost all other programs including Preventive Medicine participate in the NRMP and ERAS programs. </li></ul><ul><ul><li>E lectronic R esidency A pplication S ervice </li></ul></ul><ul><ul><li> </li></ul></ul>
    10. 10. How do I apply? <ul><li>Register with the appropriate application service. </li></ul><ul><li>Each match has its own service provider. </li></ul><ul><li>Some of you will need to use more than one. </li></ul><ul><li>Some programs do not participate in a match and/or an application service. They provide their own application forms </li></ul>
    11. 11. Important to Remember <ul><li>Not everyone plays by the same rules. </li></ul><ul><li>Verify that the program you want to apply to is participating in the application service and the match. </li></ul><ul><li>Individual programs make the decision. </li></ul><ul><li>Variation has occurred within an institution . </li></ul>
    12. 12. What Makes up my Application? <ul><li>Application form </li></ul><ul><ul><li>CAS (early match), ERAS, or individual program </li></ul></ul><ul><ul><li>Requires a personal statement </li></ul></ul><ul><li>2 ½ x 3 ½ Photograph or digital file </li></ul><ul><li>Letters of Recommendation (3-5 per specialty) </li></ul><ul><li>USMLE Transcript or equivalent </li></ul><ul><li>Official university transcript </li></ul><ul><li>Dean’s letter (MSPE) </li></ul>
    13. 13. Getting Started for 2010 <ul><li>Check resources </li></ul><ul><ul><li>Meet FREIDA </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Check Careers in Medicine for guidance </li></ul></ul><ul><ul><li>Explore program and association web sites </li></ul></ul><ul><li>Connect with mentors and advisors </li></ul><ul><ul><li>Career and preparation advice </li></ul></ul><ul><ul><li>Preliminary contact to recruit letter writers </li></ul></ul>
    14. 14. Getting Started for 2010 <ul><li>Complete required biodata forms </li></ul><ul><li>Craft your personal statement and CV </li></ul><ul><ul><li>Letter writers may need these </li></ul></ul><ul><li>Get your picture taken </li></ul><ul><li>Be sure you are on class listserv [Med2010] </li></ul><ul><li>Prepare to be busy and deadline-focused . </li></ul>
    15. 15. Electronic Roads Lead to ERAS Post Office and Back Again for NRMP and AUA <ul><li>Students electronically send applications and personal statements to ERAS directly. </li></ul><ul><li>Your photo, LoR’s, transcript, and the MSPE go to ERAS from the Dean’s work station aka Jane. </li></ul><ul><li>USMLE transcripts go to ERAS directly from NBME after the student okays release </li></ul><ul><li>ERAS then sends information to programs as appropriate. </li></ul>
    16. 16. CAS or paper applications – who does what? <ul><li>You register with the appropriate application service and check out the requirements for your program </li></ul><ul><li>Most documents will be transmitted as hard copy. </li></ul><ul><li>For Ophthalmology and Pediatric Neurology you need 2 copies of your letters of recommendation. The one for CAS needs to be in a sealed envelope. The other can be sent to me via campus mail. </li></ul><ul><li>You are responsible for envelopes or labels and for postage. </li></ul><ul><li>You will send your own multiple transcripts. </li></ul><ul><li>Not all early program services are the same. </li></ul><ul><li>Be sure you are connected to the appropriate department here. </li></ul>
    17. 17. Preliminary Timetable <ul><li>Request letters of recommendation </li></ul><ul><ul><li>Make all requests by September 15 </li></ul></ul><ul><li>Request University transcripts </li></ul><ul><ul><li>Request after summer quarter begins but before September 1 (Send to Jane Trask, 061 Meiling) </li></ul></ul><ul><ul><li>$7-9 charge per transcript </li></ul></ul><ul><li>Request USMLE transcripts </li></ul><ul><ul><ul><li>Part of the ERAS application process </li></ul></ul></ul><ul><ul><ul><li>Check CAS for procedures – can use score reports if you kept them . </li></ul></ul></ul>
    18. 18. Preliminary Timetable <ul><li>Register with your early match program - AUA or San Francisco </li></ul><ul><li>Register with ERAS after you get your token (around July 1) </li></ul><ul><li>Prepare applications </li></ul><ul><ul><li>Early matches check target date for your field </li></ul></ul><ul><ul><ul><li>Do not use as deadline date </li></ul></ul></ul><ul><ul><li>September 1 – first day to submit ERAS application </li></ul></ul>
    19. 19. Preliminary Timetable <ul><li>Schedule interviews October – January </li></ul><ul><li>Military match results given in December </li></ul><ul><li>Early matches submit rank order lists in January with results the same month. </li></ul><ul><li>NRMP applicants submit rank order lists from mid-January - mid-February. </li></ul><ul><li>Match results the third Thursday in March </li></ul><ul><li>Celebration </li></ul>
    20. 20. In a Nutshell <ul><li>Choose a specialty </li></ul><ul><li>Register with a match </li></ul><ul><li>Register with the appropriate application service </li></ul><ul><li>Assemble your application package (application, photo, transcript, letters of recommendation) </li></ul><ul><li>Select programs where you want to apply </li></ul><ul><li>File your application </li></ul><ul><li>Wait for and do interviews </li></ul><ul><li>Submit your Rank Order list </li></ul><ul><li>Go to work, Doctor! </li></ul>
    21. 21. Resources <ul><li>Careers in Medicine / </li></ul><ul><li>Strolling Through the Match </li></ul><ul><li>Roadmap to Residency </li></ul><ul><li>Match Office – [email_address] </li></ul><ul><ul><li>CV and personal statement review and/or advice </li></ul></ul><ul><ul><li>General questions </li></ul></ul><ul><ul><li>Career counseling </li></ul></ul><ul><ul><li>Match-specific inquiries </li></ul></ul><ul><ul><li>Any obstacle or question </li></ul></ul>