Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Conference Agenda Timeline Checklist

1,436 views

Published on

Get this template plus 350+ other premium business tools & templates at www.demandmetric.com

  • Be the first to comment

Conference Agenda Timeline Checklist

  1. 1. Conference Agenda & Timeline Checklist Duration Date Agenda Task Description Department Owner Start End Status (Hours) Ensure all Decorations, Gifts,1-Dec-12 Set-Up Event Preparation Supplies, etc. have arrived at Event Events Shannon 8:00 AM 1:30 9:30 AM Completed Location1-Dec-12 Set-Up Meetings Event Team arrives at Event Location Events Bobby 9:30 AM 0:30 10:00 AM On Track Conduct Set-Up Meeting with Event1-Dec-12 Set-Up Meetings Team to Delegate Responsibilites Events Bill 10:00 AM 0:15 10:15 AM Overdue Set-Up Decorations, Stage, AV1-Dec-12 Set-Up Event Preparation equipment, etc. Events Jim 10:15 AM 3:00 1:15 PM At Risk Check Sound, Lights and AV1-Dec-12 Set-Up Event Preparation equipment Technical Ted 10:15 AM 3:00 1:15 PM Not Started Conduct Rehearsals for1-Dec-12 Set-Up Event Preparation Speakers/Workshops Events Shannon 11:00 AM 2:00 1:00 PM Not Started Final Check of Agenda, Speakers,1-Dec-12 Set-Up Event Preparation Entertainment and Location Events Shannon 1:15 PM 1:00 2:15 PM Not Started Conduct Pre-Conference Meeting with1-Dec-12 Set-Up Event Preparation Event Location Staff and/or Hotel Events Bobby 2:15 PM 1:00 3:15 PM Not Started Management
  2. 2. 2-Dec-12 Meeting Day 1 Event Preparation All Staff Arrive at Event Location Events Bill 7:30 AM 0:30 8:00 AM Not Started2-Dec-12 Meeting Day 1 Meetings Staff Orientation Meeting Events Jim 8:00 AM 0:30 8:30 AM Not Started2-Dec-12 Meeting Day 1 Registration Attendee Arrival/Registration Events Ted 9:00 AM 3:00 12:00 PM Not Started2-Dec-12 Meeting Day 1 Conference Conference Begins (Kick-Off) Events Shannon 1:00 PM 1:30 2:30 PM Not Started2-Dec-12 Meeting Day 1 Activities Break-Out Sessions Events Shannon 2:30 PM 1:00 3:30 PM Not Started Entertainment &2-Dec-12 Meeting Day 1 Speakers Speaker #1 Events Bobby 4:00 PM 1:30 5:30 PM Not Started2-Dec-12 Meeting Day 1 Conference Formal Dinner & Awards Executive Bill 7:00 PM 3:00 10:00 PM Not Started3-Dec-12 Meeting Day 2 Conference Breakfast/Day Review Events Jim 7:30 AM 1:00 8:30 AM Not Started3-Dec-12 Meeting Day 2 Activities Morning Break-Out Sessions Sales Ted 8:30 AM 1:30 10:00 AM Not Started
  3. 3. 3-Dec-12 Meeting Day 2 Conference Lunch/Speaker #2 Events Shannon 11:00 AM 1:30 12:30 PM Not Started3-Dec-12 Meeting Day 2 Activities Free Afternoon (Activities Planned Events Shannon 1:00 PM 4:00 5:00 PM Not Started3-Dec-12 Meeting Day 2 Conference Panel Discussion #1 Events Shannon 6:00 PM 1:00 7:00 PM Not Started Entertainment &3-Dec-12 Meeting Day 2 Speakers Themed Dinner/Celebration Events Shannon 8:00 PM 3:00 11:00 PM Not Started Entertainment &4-Dec-12 Meeting Day 3 Speakers Speaker #3 Product Team Bobby 8:00 AM 1:00 9:00 AM Not Started4-Dec-12 Meeting Day 3 Conference Panel Discussion #2 Technical Bill 9:30 AM 1:30 11:00 AM Not Started4-Dec-12 Meeting Day 3 Conference Goodbye Brunch Events Jim 11:00 AM 2:00 1:00 PM Not Started4-Dec-12 Meeting Day 3 Event Breakdown Attendee Checkout Events Ted 1:00 PM 1:30 2:30 PM Not Started4-Dec-12 Meeting Day 3 Meetings Staff Meeting to Organize Clean-Up Events Shannon 1:00 PM 0:30 1:30 PM Not Started
  4. 4. 4-Dec-12 Meeting Day 3 Event Breakdown Clean-Up Events Shannon 1:30 PM 2:00 3:30 PM Not Started4-Dec-12 Meeting Day 3 Meetings Event Team Wrap-Up/Review Events Shannon 3:30 PM 1:00 4:30 PM Not Started

×