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Advanced Project Management Techniques

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Advanced Project Management Techniques

  1. 1. Executive SummaryAdvanced Project Management TechniquesOnce an organization undertakes the process of standardizing Project Management,the next step is to benchmark maturity levels in the 9 key project managementcompetencies, and set goals for improving in each area.Use Demand Metrics downloadable Project Management Maturity Assessment toidentify your strengths and weaknesses, and work to optimize your methodology.Project Management Competencies: • Scope Management - business requirements are well defined; stakeholders stay engaged; Change Request Forms are used to approve scope changes; adjustments to delivery timelines are made to manage expectations. • Time Management - scheduling and resource planning is performed; projects are systematically prioritized to ensure resource allocation; formal Project Schedules and Work Breakdown Structures are used consistently. • Cost Management - cost estimates and plans are tracked against a baseline, and integrated into project office system. Lesson learned are used to improve documented cost management processes. • Quality Management - quality processes are well defined and documented, checkpoints are scheduled for quality assurance (QA), and Post-Project Evaluations are used to improve quality management proactively. • Human Resources Management - formal project teams are assembled; processes exist to define how to plan/schedule projects; HR time/cost is measured; resource forecasting is used to schedule projects. • Integration Management - cross-project integration is performed to drive efficiency; integration processes are measured and managed. • Communications Management - Project Charters are used to document project communication plans; collaboration tools are used; communications processes and tools are consistently improved to increase effectiveness. • Risk Management - risks are documented in project planning phase; metrics are used to inform risk management decisions; senior management is aware of key risks and stays involved to manage them. • Procurement Management - contract management and build vs. buy decisions are made at organizational level; cost-savings are realized. © 2009 Demand Metric Research Corporation
  2. 2. Executive SummaryAction Plan: 1. Assess your Project Management Maturity - start this initiative by downloading Demand Metrics Project Management Maturity Assessment and determine your organizational strengths and weaknesses. Benchmark your maturity in each of the 9 competency areas, and evaluate your overall score. 2. Standardize Project Management - read Demand Metrics Research Note, Standardizing Project Management, to develop a formal policy, methodology, and toolset that you can provide to your team. 3. Train your Staff - now that you understand what it takes to effectively manage multiple projects, train your staff and work to define repeatable processes for each of the 9 competency areas. 4. Measure Progress - next quarter, do another project management maturity assessment to demonstrate how your department is improving in this organizational competency. 5. Help other Departments - once you have perfected your project management procedure, speak with other executives to see if they could use some help with improving their processes. Provide tools & resources to get them started.Bottom-Line:Project Management is the lifeblood of every organization; embrace this process and work tomake your department the leader in project management maturity. At the very least, you willlearn a skill set that is well received in any organization. © 2009 Demand Metric Research Corporation

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