What’s New in Costpoint 7for Accounting?Natalie Scicluna, Principal Customer Care Analyst, DeltekTom Potts, Senior Designe...
AgendaWhat’s New?Cash Receipts PreprocessorFixed Assets UID (FAR 45)Fixed Assets PreprocessorsVendor Master Preprocessor2 ...
Key TakeawaysConvert EDI and NACHA                                Import fixed asset records andtransaction files into cas...
Cash ReceiptsPreprocessor
Cash Receipt PreprocessorPurposeCreate a Cash Receipts Preprocessor to automatically createcash receipts from an electroni...
Manage Cash Receipts    Preprocessor Settings6    ©2012 Deltek, Inc. All Rights Reserved
Manage Cash Receipt             Preprocessor SettingsFile Format Options – Input File      EDI (Electronic Data Interchan...
Manage Cash Receipt            Preprocessor SettingsEDI Delimiters –There are two different delimiters used in a bank file...
Manage Cash Receipts             Preprocessor SettingsEDI Matching Criteria –Unidentified/Unknown Invoice     Unidentifie...
Manage Cash Receipts             Preprocessor SettingsEDI Matching Criteria –Duplicate Invoice      Duplicate New Invoice...
Manage Cash Receipts           Preprocessor SettingsCustomer MatchingUnidentified Customer Alias Match – option to match o...
Manage Cash Receipts             Preprocessor SettingsExtended Matching OptionsMatch Invoice on Non-ZeroNumeric Portion – ...
Manage Cash Receipts               Preprocessor SettingsAlternate Field MatchingOption for extended matching using apriori...
Import Cash Receipts14    ©2012 Deltek, Inc. All Rights Reserved
Import Cash ReceiptsInput File Options      Use File Manager to Upload File (Location and File Name)      File Format, T...
Import Cash ReceiptsAccounting Period – user defined to determine which FiscalYear, Period, Subperiod to import the cash r...
Import Cash ReceiptsEDI Delimiters and Extended Matching      Default from Manage Cash Receipt       Preprocessor Setting...
Fixed Assets UID (FAR 45)
Overview of UIDUID (Unique Identifier)                              Track UID related data inPurpose - Track government   ...
Initialization – Auto Generate UID         Capability for New AssetsAddition of auto-generate UID buttons in three screens...
Where is Fixed Assets UID             Information?Data Screens      UID Auto-generation Capability       Materials - Man...
UID Auto-generation for             Asset Auto-creationExisting capability in Materials/InventoryProcess      Fixed Asset...
Fixed Assets UID     Configuration Screen23    ©2012 Deltek, Inc. All Rights Reserved
Inventory UID     Configuration Screen24    ©2012 Deltek, Inc. All Rights Reserved
Generate UID Buttons25    ©2012 Deltek, Inc. All Rights Reserved
Initialization – Existing Assets26     ©2012 Deltek, Inc. All Rights Reserved
Fixed AssetsPreprocessors
Fixed Assets Export/ImportFour New Preprocessors in Costpoint 7        Asset Export Preprocessor        Asset Import Pre...
FA Asset ExportPrimary goal – Export asset data that can be imported intoanother CP database without bypassing validations...
Export Asset Records              Asset Selection     Include Asset Additions and Disposals that occurred this period.30  ...
Export Asset Records           Asset Selection Include additions, disposals, or if the Ownership Project changed.31       ...
Export Asset Records -     Generate Disposal Records32    ©2012 Deltek, Inc. All Rights Reserved
Export Asset Records -           Prepare Records Can change certain asset data for export, and disposal data for processin...
FA Asset ImportPrimary Goal – Import asset data that was exported out ofanother CP database without bypassing validations ...
Import Asset Records     Asset Selection35    ©2012 Deltek, Inc. All Rights Reserved
Export/Import Disposal DataGoal – Support disposal edit record transfers betweenCostpoint databases      Export File cont...
Export Asset Disposal Records37    ©2012 Deltek, Inc. All Rights Reserved
Import Asset Disposal Records38    ©2012 Deltek, Inc. All Rights Reserved
Vendor MasterPreprocessor
Vendor Master PreprocessorPurposeCreate a Vendor Master Preprocessor to insert orreplace/update vendor data.Provide a Vend...
Vendor Master Preprocessor     Import Vendors41    ©2012 Deltek, Inc. All Rights Reserved
Vendor Master Preprocessor            Import VendorsInput File                                                  File Delim...
Vendor Master Preprocessor        Import VendorsDefault AccountsThe Default A/P and Cash accounts are used if the A/PAccou...
Vendor Master Preprocessor          Import VendorsVendor Master Controls…Vendor Approval Setting  Approved — vendor is av...
Vendor Master Preprocessor                 Import VendorsVendor Master ControlsSecurity Setting                           ...
Vendor Master Preprocessor            Import VendorsVendor Master ControlsProcess Table Options (only enabled when File Fo...
Vendor Master Preprocessor             Import VendorsError Processing SettingsCheckboxes have been added because warning m...
Keep in Touch!Natalie SciclunaNatalieScicluna@deltek.com703-885-9925You can usually find Natalie at Meet the Experts. Come...
Thank You!
Upcoming SlideShare
Loading in …5
×

Deltek Insight 2012: What is new in Costpoint 7 for Accounting?

2,075 views

Published on

There are several exciting enhancements added to Accounting in Costpoint 7. Now you can have your customer payments sent directly to a bank and have the transaction file imported and applied to your outstanding receivables. We also added several new features to the Fixed Assets module including the ability to generate and store the unique identifier (UID) in the asset master record for government furnished equipment (FAR 45) and import or export asset records/disposals. Tired of entering countless vendor records? We now have the ability to import new and modify existing vendor master records. You don’t want to miss this session as we discuss these features and more. Intermediate Level.

Published in: Technology
1 Comment
0 Likes
Statistics
Notes
  • "Error: No records found in the table. Please process the input file before importing or printing. " what means this error?
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • Be the first to like this

No Downloads
Views
Total views
2,075
On SlideShare
0
From Embeds
0
Number of Embeds
7
Actions
Shares
0
Downloads
35
Comments
1
Likes
0
Embeds 0
No embeds

No notes for slide

Deltek Insight 2012: What is new in Costpoint 7 for Accounting?

  1. 1. What’s New in Costpoint 7for Accounting?Natalie Scicluna, Principal Customer Care Analyst, DeltekTom Potts, Senior Designer, DeltekGC-321
  2. 2. AgendaWhat’s New?Cash Receipts PreprocessorFixed Assets UID (FAR 45)Fixed Assets PreprocessorsVendor Master Preprocessor2 ©2012 Deltek, Inc. All Rights Reserved
  3. 3. Key TakeawaysConvert EDI and NACHA Import fixed asset records andtransaction files into cash disposals using the Fixedreceipt transactions using the Asset Preprocessor. DiscussCash Receipt Preprocessor. the ability to export assetGenerate and store the records between databases.Unique Identifier (UID) in the Discuss the ability to import orasset master record for modify vendor mastergovernment furnished records.equipment (GFE) to complywith FAR 45.3 ©2012 Deltek, Inc. All Rights Reserved
  4. 4. Cash ReceiptsPreprocessor
  5. 5. Cash Receipt PreprocessorPurposeCreate a Cash Receipts Preprocessor to automatically createcash receipts from an electronic bank file in accordance withEDI (Electronic Data Interchange) and NACHA (NationalAutomated Clearing House Association) formatting withtransaction sets 820 and 823.Provide a Cash Receipts Preprocessor Report to review theupdates and/or modify data entry before importing cashreceipts.Ability to be run through the Job Server.5 ©2012 Deltek, Inc. All Rights Reserved
  6. 6. Manage Cash Receipts Preprocessor Settings6 ©2012 Deltek, Inc. All Rights Reserved
  7. 7. Manage Cash Receipt Preprocessor SettingsFile Format Options – Input File  EDI (Electronic Data Interchange)  NACHA (National Automated Clearing House Association)  File Contains Hard Returns - are carriage returns used in the file after each segment separator? Transaction sets 820 and 823 are standardized file formats.  An 820 file contains remittance advices from a vendor and comes directly from vendor, bank, or third party agent.  An 823 file contains actual payments from vendors and comes directly from a bank. An 823 file can contain multiple vendor payments.7 ©2012 Deltek, Inc. All Rights Reserved
  8. 8. Manage Cash Receipt Preprocessor SettingsEDI Delimiters –There are two different delimiters used in a bank file. Thesevalues are user defined.  Segment – delimiter (~) used to separate the data segments (ST, BPR, RMR, etc…)  Element – delimiter (*)used to separate the data elements (fields within the segment)8 ©2012 Deltek, Inc. All Rights Reserved
  9. 9. Manage Cash Receipts Preprocessor SettingsEDI Matching Criteria –Unidentified/Unknown Invoice  Unidentified Invoice Number from Bank File – when an invoice number is found in the bank file, but does not exist in Costpoint, create the record in Costpoint. AR_HDR_HS is updated during posting of the cash receipts.  ―UNK’ Invoice Assigned by the System – when the bank file does not contain an invoice number or payment reference, use an unknown invoice number assigned by the system.9 ©2012 Deltek, Inc. All Rights Reserved
  10. 10. Manage Cash Receipts Preprocessor SettingsEDI Matching Criteria –Duplicate Invoice  Duplicate New Invoice for Different Customers – how to assign invoices when the same invoice number exists for multiple customers.  Assign first invoice number/customer combination using the input file; remaining invoice/customer combinations assigned ‘UNK’ receipt number, or  Assign all invoice number/customer combinations to ‘UNK’ receipt number.10 ©2012 Deltek, Inc. All Rights Reserved
  11. 11. Manage Cash Receipts Preprocessor SettingsCustomer MatchingUnidentified Customer Alias Match – option to match on analternate customer name when the payers name does notequal Costpoint Customer.  Customer long name  Customer alias is setup in the Manager Customers screenUnidentified Customer to Default – option to match to adefault customer when the bank file customer name does notmatch to a Costpoint customer ID, name, or alias.11 ©2012 Deltek, Inc. All Rights Reserved
  12. 12. Manage Cash Receipts Preprocessor SettingsExtended Matching OptionsMatch Invoice on Non-ZeroNumeric Portion – option toremove leading alpha andnumeric values from an invoicenumber.  Invoice Number in EDI file is ‘INV#0000156901’.  Cash Receipt Preprocessor will try to match the following invoice numbers to the Costpoint invoice number:  INV#0000156901  15690112 ©2012 Deltek, Inc. All Rights Reserved
  13. 13. Manage Cash Receipts Preprocessor SettingsAlternate Field MatchingOption for extended matching using apriority system with the AR_HDR_HStable and the following fields:  Invoice Amount – INVC_AMT  Balance Due – BAL_DUE  Customer – CUST_ID  Bill Number – BILL_NO_IDWhen used, at least two alternate fieldsmust be used. Invoice Amount andBalance Due can not be used bythemselves to satisfy the requirement.Can use all four alternate fields forextended matching.13 ©2012 Deltek, Inc. All Rights Reserved
  14. 14. Import Cash Receipts14 ©2012 Deltek, Inc. All Rights Reserved
  15. 15. Import Cash ReceiptsInput File Options  Use File Manager to Upload File (Location and File Name)  File Format, Transaction Set, and File Contains Hard Returns defaults from Cash Receipt Preprocessor Settings screen.15 ©2012 Deltek, Inc. All Rights Reserved
  16. 16. Import Cash ReceiptsAccounting Period – user defined to determine which FiscalYear, Period, Subperiod to import the cash receipttransactions.Receipt Processing  Option to use System Cash Receipt Numbers or to provide a user defined Cash Receipt Number.  Option to enter Cash Receipt date to override dates in bank file.16 ©2012 Deltek, Inc. All Rights Reserved
  17. 17. Import Cash ReceiptsEDI Delimiters and Extended Matching  Default from Manage Cash Receipt Preprocessor Settings.  All values can be edited.  Delimiters and Matching criteria are identical to Manage Cash Receipt Preprocessor Settings functionality.Error Processing SettingsCheckboxes have been added because warning messagesare not displayed for processing applications in the web.  Continue to Process with Error Records – option to process file if error is encountered. Cash Receipts Error Report will be provided. Transactions that have been matched will be imported.  Overwrite Existing Records – option to delete records from the temporary tables that have not been imported.17 ©2012 Deltek, Inc. All Rights Reserved
  18. 18. Fixed Assets UID (FAR 45)
  19. 19. Overview of UIDUID (Unique Identifier) Track UID related data inPurpose - Track government addition to the UID value, andfurnished equipment (GFE) tie that data to the asset.and material UID information may beAuto-generate UID for new extracted from the Assetauto-created assets – Create table in the same manner asvalid unique identifier values other Fixed Assets data ispainlessly extracted for reporting to theControl manual entry of government.unique identifier values toavoid duplicates19 ©2012 Deltek, Inc. All Rights Reserved
  20. 20. Initialization – Auto Generate UID Capability for New AssetsAddition of auto-generate UID buttons in three screens, fed byconfiguration fields: A)Issuing Agency Code B)Enterprise Identifier C)UID Prefix D)UID Type (Five alpha numeric) UID1 = (A) combined with (B) plus Serial Number UID 2 = UID1 combined with ModelAuto Generate buttons only create using UID1 and UID2 methodsConfiguration fields updated in Fixed Assets or, if licensed, inInventory20 ©2012 Deltek, Inc. All Rights Reserved
  21. 21. Where is Fixed Assets UID Information?Data Screens  UID Auto-generation Capability  Materials - Manage Purchase Order Receipts  Materials - Manage Quality Control Inspections  Accounting Fixed Assets - Manage Autocreation Transactions  Manual UID Entry for Existing Assets and manually entered new assets  Manage Asset Master Information – Govt Info Tab  Manage Asset Government Information  Manage Asset Master Global Changes21 ©2012 Deltek, Inc. All Rights Reserved
  22. 22. UID Auto-generation for Asset Auto-creationExisting capability in Materials/InventoryProcess  Fixed Assets/Configure Autocreation Settings  Read-only if Inventory is licensed – then enter settings in Inventory/Configure Serial/Lot Settings  Auto-creating assets  Newly added Auto-generation button found in:  Materials/Manage Purchase Order Receipts  Materials/Manage Quality Control Inspections  Fixed Assets/Manage Autocreation Transactions  Not found in screens for existing assets22 ©2012 Deltek, Inc. All Rights Reserved
  23. 23. Fixed Assets UID Configuration Screen23 ©2012 Deltek, Inc. All Rights Reserved
  24. 24. Inventory UID Configuration Screen24 ©2012 Deltek, Inc. All Rights Reserved
  25. 25. Generate UID Buttons25 ©2012 Deltek, Inc. All Rights Reserved
  26. 26. Initialization – Existing Assets26 ©2012 Deltek, Inc. All Rights Reserved
  27. 27. Fixed AssetsPreprocessors
  28. 28. Fixed Assets Export/ImportFour New Preprocessors in Costpoint 7  Asset Export Preprocessor  Asset Import Preprocessor  Disposal Export Preprocessor  Disposal Import Preprocessor28 ©2012 Deltek, Inc. All Rights Reserved
  29. 29. FA Asset ExportPrimary goal – Export asset data that can be imported intoanother CP database without bypassing validations or losingdata integrity  Non-contiguous list  Modify export records without affecting existing records  Save and retrieve batches  Simultaneously create disposal records  Export File contains Posting Settings (Current Year, Period)Secondary goal – Export for UID (or other reasons)  Select assets with changes or enter a list29 ©2012 Deltek, Inc. All Rights Reserved
  30. 30. Export Asset Records Asset Selection Include Asset Additions and Disposals that occurred this period.30 ©2012 Deltek, Inc. All Rights Reserved
  31. 31. Export Asset Records Asset Selection Include additions, disposals, or if the Ownership Project changed.31 ©2012 Deltek, Inc. All Rights Reserved
  32. 32. Export Asset Records - Generate Disposal Records32 ©2012 Deltek, Inc. All Rights Reserved
  33. 33. Export Asset Records - Prepare Records Can change certain asset data for export, and disposal data for processing.33 ©2012 Deltek, Inc. All Rights Reserved
  34. 34. FA Asset ImportPrimary Goal – Import asset data that was exported out ofanother CP database without bypassing validations or losingdata integrity  FA Administrator can handle export to import process  Report identifies data issues  TimingSecondary Goal – Provide alternate method to importacquired/new assets  Tables or file  Can process error-free records now using tables34 ©2012 Deltek, Inc. All Rights Reserved
  35. 35. Import Asset Records Asset Selection35 ©2012 Deltek, Inc. All Rights Reserved
  36. 36. Export/Import Disposal DataGoal – Support disposal edit record transfers betweenCostpoint databases  Export File contains Posting Settings (Current Year, Period)  Fixed Assets Administrator can handle export-to-import processDisposal data imports can be from tables or a file36 ©2012 Deltek, Inc. All Rights Reserved
  37. 37. Export Asset Disposal Records37 ©2012 Deltek, Inc. All Rights Reserved
  38. 38. Import Asset Disposal Records38 ©2012 Deltek, Inc. All Rights Reserved
  39. 39. Vendor MasterPreprocessor
  40. 40. Vendor Master PreprocessorPurposeCreate a Vendor Master Preprocessor to insert orreplace/update vendor data.Provide a Vendor Preprocessor Report to review the updatesand/or modify data entry before importing vendor information.Ability to be run through the Job Server.40 ©2012 Deltek, Inc. All Rights Reserved
  41. 41. Vendor Master Preprocessor Import Vendors41 ©2012 Deltek, Inc. All Rights Reserved
  42. 42. Vendor Master Preprocessor Import VendorsInput File File Delimiter Options:File Format Options:  Comma  Semicolon  ASCII  Tab  Table  Tilde  Vendor : File Name – name of file  AOPUTLVU_INP_VEND being processed and  Vendor Addresses: imported.  AOPUTLVU_INP_VENDA File Location – location ofInput File layout can be found file.in the Help screen42 ©2012 Deltek, Inc. All Rights Reserved
  43. 43. Vendor Master Preprocessor Import VendorsDefault AccountsThe Default A/P and Cash accounts are used if the A/PAccount and Cash Account do not exist in the Vendor MasterPreprocessor File.43 ©2012 Deltek, Inc. All Rights Reserved
  44. 44. Vendor Master Preprocessor Import VendorsVendor Master Controls…Vendor Approval Setting  Approved — vendor is available for immediate use.  Pending — vendor must be approved (if using Vendor Approvals in ‘Configure Accounts Payable Settings’).  From Input File — manually assign approval code in input file (‘A’ or ‘P’).Auto Assign Vendor  Auto Assign — Sequentially assign vendor IDs based upon ‘Last Vendor” field in ‘Configure Vendor Settings’.  From Input File — Manually assign vendor IDs in input file.44 ©2012 Deltek, Inc. All Rights Reserved
  45. 45. Vendor Master Preprocessor Import VendorsVendor Master ControlsSecurity Setting Options  Record Vendor Info Update —  Allow Different Pay Vendor — Enabled if control is selected in Enabled if control is selected in ‘Configure Accounts Payable ‘Configure Vendor Settings’. Allows a Settings’. Changes to Vendor information (such as addresses, pay different pay vendor than the Vendor vendor IDs, bank account information) ID. Example : paying American will be recorded in the Express for employee travel VEND_INFO_AUDIT_HS table. expenses.  Vendor Update Password —  Hold Payment — Setting to hold Enabled if control is selected in payments to vendor. ‘Configure Accounts Payable  Pay When Paid — Setting to hold Settings’. The password entered in payments to vendor until Cash ‘Configure Accounts Payable Settings’ Receipts have been entered for must be entered to update existing vendor.45 vendor records. Deltek, Inc. All Rights Reserved 12/11/2012 ©2012
  46. 46. Vendor Master Preprocessor Import VendorsVendor Master ControlsProcess Table Options (only enabled when File Format is ‘Table’)  Load Unprocessed Records — Process records in AOPUTLVU_INP_VEND and AOPUTLVU_INP_VENDA that have an S_STATUS_CD = ‘U’ (Unprocessed).  Reprocess Error Records — Reprocess records in AOPUTLVU_INP_VEND and AOPUTLVU_INP_VENDA that have an S_STATUS_CD = ‘E’ (Error).  Delete Imported Records — Delete records in AOPUTLVU_INP_VEND and AOPUTLVU_INP_VENDA that have an S_STATUS_CD = ‘I’ (Imported).46 ©2012 Deltek, Inc. All Rights Reserved
  47. 47. Vendor Master Preprocessor Import VendorsError Processing SettingsCheckboxes have been added because warning messagesare not displayed for processing applications in the web.  Continue to Process with Error Records – option to process file if error is encountered. Vendor Preprocessor Error Report will be provided. Records without errors will be imported.  Overwrite Existing Records – option to delete records from the temporary tables that have not been imported.47 ©2012 Deltek, Inc. All Rights Reserved
  48. 48. Keep in Touch!Natalie SciclunaNatalieScicluna@deltek.com703-885-9925You can usually find Natalie at Meet the Experts. Come byand schedule a meeting!Tom PottsTomPotts@deltek.com703-885-9365You can usually find Tom in the GovCon Usability Lab. Comeby and visit and try using some of our new designs!48 ©2012 Deltek, Inc. All Rights Reserved
  49. 49. Thank You!

×