Deltek Insight 2012: Vision Contract Managment

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Learn how your peers are using the new contract management features of Vision 7.0! See how they have gained more control over their contract and change order process as well as improved efficiency in keeping compensation values updated and correct. You'll see how new Vision reports provide insight into which business development people are bringing in new work. See how you can develop a smoother contract process. Beginner Level.

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Deltek Insight 2012: Vision Contract Managment

  1. 1. Vision Contract ManagementMike Klaus, Vision Product Director, DeltekPS-128
  2. 2. AgendaContract Management IssuesEntering and Updating ContractsVision Accounting FeaturesVision Planning FeaturesOptions, Processing Steps, DependenciesContract Reporting CapabilitiesQuestions and Discussion2 ©2012 Deltek, Inc. All Rights Reserved
  3. 3. Contract Management IssuesClarity in the Contract Negotiating Process  Bring transparency to the status of contracts  Assign responsibilities  Central repository for notations and commentsEfficiency in Coordinating Many Stakeholders  Sales, Finance, Project Managers and Clients all need consistency and well defined process  Automated alerting of process steps and exceptionsAccuracy of Contract Administration  Integration throughout, one version of the truth  Documented contract values, with time metricManage Sales Credits by Employee  Reporting to support incentives and accountability3 ©2012 Deltek, Inc. All Rights Reserved
  4. 4. Entering and Updating ContractsContract Management Tab of Project Info CenterContract Infoentered for theProjectContracts Grid- one row percontract NotesContract Field textDetails Grid if field for theWBS2 or WBS3 contractexists, Feespread here Credit Grid Sales credit by employee4 ©2012 Deltek, Inc. All Rights Reserved
  5. 5. Entering and Updating ContractsContract Management Tab of Project Info Center Associate a Contract to one or more Projects Provide a Contract Status, Type and Amounts5 ©2012 Deltek, Inc. All Rights Reserved
  6. 6. Entering and Updating ContractsBuild the Contract Detail on the Work Breakdown Structure Entry can all be done at the Project level Or go to a specific Phase or Task and enter details6 ©2012 Deltek, Inc. All Rights Reserved
  7. 7. Entering and Updating ContractsContract Notes for internal usersCredit grid to indicate which employees get credit for thecontract7 ©2012 Deltek, Inc. All Rights Reserved
  8. 8. Entering and Updating Contracts8 ©2012 Deltek, Inc. All Rights Reserved
  9. 9. Vision Accounting FeaturesOption to Synchronize Fees From Contract to Budget andRevenue  Cannot be used if Synchronize Fees from Plan to Projects is used9 ©2012 Deltek, Inc. All Rights Reserved
  10. 10. Vision Accounting FeaturesSynchronize Fees From Contract to Budget and Revenue  Only occurs when the “Include In Fees” checkbox is checked10 ©2012 Deltek, Inc. All Rights Reserved
  11. 11. Vision Accounting FeaturesContract Compensation Available for User Defined Revenue  Only uses Contracts with period equal or less than “Current Period”  If using “Sync Fees from Contract to Projects”, only checked “Include in Fees” Contract Values are used11
  12. 12. Vision Planning FeaturesNew Plan Setting: “Limit Plan Fees to Contract Totals”  When Plan is Saved, no fields are updated – but the Save will be prevented if Plan Fees > Contract Totals12 ©2012 Deltek, Inc. All Rights Reserved
  13. 13. Vision Planning Features  If “Plan Compensation by Row & Period” is off, Analysis Tab’s Compensation values are compared to Project Contract values13
  14. 14. Vision Planning Features  If “Plan Compensation by Row & Period” is on, Labor Tab’s Planned Compensation is compared to Contract Values at all WBS levels14 ©2012 Deltek, Inc. All Rights Reserved
  15. 15. Vision Planning FeaturesNew Action within Planning: “Compare Compensation toContract”15 ©2012 Deltek, Inc. All Rights Reserved
  16. 16. Options, Processing Steps, DependenciesContract Number Can Be Entered on Multiple Projects16 ©2012 Deltek, Inc. All Rights Reserved
  17. 17. Options, Processing Steps, Dependencies“Include In Fees” is used for Synchronize Fees From Contracts to ProjectsIf Fee Entering Method is “At lowest Level Only”, then Full Contract Amountmust be distributed to existing WBS in the Contract Details Grid17 ©2012 Deltek, Inc. All Rights Reserved
  18. 18. Options, Processing Steps, DependenciesPeriod Field for each Contract  Useful for reporting Contracts for a period or range of periods  Useful for reporting Sales Credits for a period or range of periods  Useful for Revenue Generation calculations18 ©2012 Deltek, Inc. All Rights Reserved
  19. 19. Options, Processing Steps, DependenciesNotes and Credit Grids are OptionalThey apply to the Contract, so only entered at the Project levelSales Credits may add up to more than 100%19 ©2012 Deltek, Inc. All Rights Reserved
  20. 20. Contract Reporting Capabilities New Contract Management Report in Project Reporting20 ©2012 Deltek, Inc. All Rights Reserved
  21. 21. Contract Reporting Capabilities New Contract Management Report in Project Reporting21 ©2012 Deltek, Inc. All Rights Reserved
  22. 22. Contract Reporting Capabilities New Sales Credit Report in Employee Reporting22 ©2012 Deltek, Inc. All Rights Reserved
  23. 23. Questions and Discussion
  24. 24. Thank You!

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