New People Features inCostpoint 7Debbie Hofheimer, Customer Care Sol. Architect, DeltekGC-149
AgendaPayroll Specific Features       Local Employer Taxes       State Tax Rounding       New Multi-State Calculation  ...
Key TakeawaysEmployer-paid taxes can now be accrued using Manage LocalTaxesManage State Taxes screen has new Rounding W/H ...
Payroll Specific Features –Local Employer Taxes
Payroll Specific Features –        Local Employer TaxPurposeSupport the setup and accrual of local employer-paid taxesCont...
Payroll Specific Features –              Local Employer Tax (cont.)    Manage Local Taxes     New Tax Paid By drop-down b...
Payroll Specific Features -                Local Employer Tax (cont.)Manage Local Tax Override by Taxable Entity     A/P ...
Payroll Specific Features –             Local Employer Tax (cont.)Print Local Withholding Report     Local Employer Tax a...
Payroll Specific Features –State Tax Rounding
Payroll Specific Features -                 State Tax RoundingManage State Taxes      Added Round W/H Amount column to al...
Payroll Specific Features –New Multi-State TaxCalculation
Payroll Specific Features -         New Multi-State Tax CalculationPurposeProvide ability to calculate the full amount of ...
Payroll Specific Features -           New Multi-State Tax Calc. (cont.)Manage Reciprocal State Taxes  When ‘Both’ is sele...
Payroll Specific Features –Taxes Based on Check Date
Payroll Specific Features -               Taxes Based on Check DatePurposeTo base payroll calculations on the check date i...
Payroll Specific Features -              Taxes Based on Check Date (cont.)Manage Pay Periods      Utilizes the existing C...
Payroll Specific Features -                 Taxes Based on Check Date (cont.)Compute Payroll      Added Check Date field ...
Payroll Specific Features –                 Taxes Based on Check Date (cont.)Manage Payroll Records (Recalculate)      Re...
Payroll Specific Features -          Taxes Based on Check Date (cont.)Print Paychecks & Print Payment Advices  The Payche...
Payroll Specific Features –Negative Gross Pay
Payroll Specific Features –         Negative Gross PayPurposeTo add user-specified handling of negative gross payExamples ...
Payroll Specific Features –     Negative Gross Pay (cont.)22     CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
Payroll Specific Features –            Negative Gross Pay (cont.)Configure Payroll SettingsAdded Negative Gross Pay Method...
Payroll Specific Features -              Negative Gross Pay (cont.)Configure Payroll Settings (cont.)3. Create Net-Zero Re...
Check / Advice Sorting
Check / Advice SortingPurposeAdd the ability to primarily sort paychecks and direct deposit advices byemployee name, emplo...
Check / Advice Sorting (cont.) Manage Locator Codes  Added new application to Manage Locator Codes  It is not required t...
Check / Advice Sorting (cont.)Manage Employee Information The Locator Code field has been expanded from 6 to 20 character...
Check / Advice Sorting (cont.)Import Employee Data      The Locator Code field in the import file has been expanded to 20...
Check / Advice Sorting (cont.) Print Paychecks & Print Payment Advices      Can now specify secondary sort value      Ad...
Leave Reconciliation
Leave ReconciliationPurposeAdd the ability to correct leave liability amounts in the GeneralLedger (GL) when an employees ...
Leave ReconciliationReconcile Leave Balances      Current leave liability for the login company will be compared to the G...
Conclusion
ConclusionAbility to set up, accrue, and report local employer-paid taxesManage State Taxes screen enables users to easily...
Questions36    ©2012 Deltek, Inc. All Rights Reserved
Learn MoreJoin me for session GC-146, Labor Proration in Costpoint 7Visit me at the Meet the Experts – located inPresident...
Thank You!
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Deltek Insight 2012: New People Features in Costpoint 7

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This session will discuss major enhancements to Costpoint 7 People module and will include the following: Local Employer Taxes, State Tax Rounding, New Multi-State Tax Calculation, Taxes Based on Check Date, Negative Gross Pay, Enhanced Payroll Check/Advice Sorting and Leave Reconciliation. Intermediate Level.

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  • Kathy’s Note: Changed “Employer taxes can now be accrued using Manage Local Taxes” to “Employer-paid taxes can now be accrued using Manage Local Taxes”
  • Kathy’s Note: Changed “Support local employer taxes” to “Support the setup and accrual of local employer-paid taxes”. Clients still must manually enter the local tax table information…it will not be provided in our tax table updates.
  • Removed special programming done for states which require rounding of the withholding amount.
  • (liability as of current date)
  • Kathy’s Note: Changed “Ability to accrue local employer-paid taxes and print reports for their accruals” to “Ability to set up, accrue, and report local employer-paid taxes”
  • Deltek Insight 2012: New People Features in Costpoint 7

    1. 1. New People Features inCostpoint 7Debbie Hofheimer, Customer Care Sol. Architect, DeltekGC-149
    2. 2. AgendaPayroll Specific Features  Local Employer Taxes  State Tax Rounding  New Multi-State Calculation  Taxes Based on Check Date  Negative Gross PayCheck / Advice SortingLeave ReconciliationConclusion2 ©2012 Deltek, Inc. All Rights Reserved
    3. 3. Key TakeawaysEmployer-paid taxes can now be accrued using Manage LocalTaxesManage State Taxes screen has new Rounding W/H Amountcolumn, allowing users to control this featureAbility to withhold the full amount of state taxes for both employee’sresident and work statesTaxes are now based on check dateNegative gross pay can be computed in Costpoint 7Can now print paycheck and advices by Locator CodeAbility to have system true-up of leave balances with the generalledger3 ©2012 Deltek, Inc. All Rights Reserved
    4. 4. Payroll Specific Features –Local Employer Taxes
    5. 5. Payroll Specific Features – Local Employer TaxPurposeSupport the setup and accrual of local employer-paid taxesContribution codes no longer necessary to track employer-paid taxesProvide reporting for employer-paid local tax5 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    6. 6. Payroll Specific Features – Local Employer Tax (cont.) Manage Local Taxes  New Tax Paid By drop-down box indicates whether the tax is employee-paid or employer-paid  New fields for employer-paid local tax accrual and expense accounts  New fields for employer-paid reference numbers6 ©2012 Deltek, Inc. All Rights Reserved
    7. 7. Payroll Specific Features - Local Employer Tax (cont.)Manage Local Tax Override by Taxable Entity  A/P Vendor can be specified for payment of employer-paid local tax liability  New fields for employer-paid local tax accrual and expense accounts and reference numbers  If entered, these fields will override the options selected in Manage Local Taxes7 12/11/2012 ©2012 Deltek, Inc. All Rights Reserved
    8. 8. Payroll Specific Features – Local Employer Tax (cont.)Print Local Withholding Report  Local Employer Tax amount is reported in the Local Withholding Report8 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    9. 9. Payroll Specific Features –State Tax Rounding
    10. 10. Payroll Specific Features - State Tax RoundingManage State Taxes  Added Round W/H Amount column to allow user-control of state tax rounding  Field will be populated by Deltek’s Costpoint Tax Table Updates10 12/11/2012 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    11. 11. Payroll Specific Features –New Multi-State TaxCalculation
    12. 12. Payroll Specific Features - New Multi-State Tax CalculationPurposeProvide ability to calculate the full amount of tax on both theemployee’s resident state and his/her work state12 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    13. 13. Payroll Specific Features - New Multi-State Tax Calc. (cont.)Manage Reciprocal State Taxes  When ‘Both’ is selected, the full amount of withholding tax will be withheld for both the employee’s state of residence and state where the actual work was performed13 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    14. 14. Payroll Specific Features –Taxes Based on Check Date
    15. 15. Payroll Specific Features - Taxes Based on Check DatePurposeTo base payroll calculations on the check date instead of thepay period end date in the following applications:  Compute Payroll  Manage Payroll Records (Recalculate)  Manage Employee Earnings History  Recompute Taxable Wages  Various tax reporting applications15 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    16. 16. Payroll Specific Features - Taxes Based on Check Date (cont.)Manage Pay Periods  Utilizes the existing Check Date column in the Pay Cycle Schedule subtask  The expected check date can be entered in this field for each pay period  This is an optional field16 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    17. 17. Payroll Specific Features - Taxes Based on Check Date (cont.)Compute Payroll  Added Check Date field to the Compute Payroll application  The Check Date will default from Manage Pay Period screen, if it exists, when a pay cycle is entered  This Check Date field is required  The Check Date, rather than the pay period end date, will be used as the basis for calculating withholding taxes17 12/11/2012 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    18. 18. Payroll Specific Features – Taxes Based on Check Date (cont.)Manage Payroll Records (Recalculate)  Recalculation of taxes in this screen will now be based on the Check/Advice Date  Therefore, the Date must be specified before selecting the Recalculate action18 12/11/2012 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    19. 19. Payroll Specific Features - Taxes Based on Check Date (cont.)Print Paychecks & Print Payment Advices  The Paycheck Date will default the Pay Period End Date based on Pay Cycle’s open pay period19 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    20. 20. Payroll Specific Features –Negative Gross Pay
    21. 21. Payroll Specific Features – Negative Gross PayPurposeTo add user-specified handling of negative gross payExamples of negative gross pay situations:1. Adjustment of hours worked for a terminated employee. The negative labor has to be posted so that the government is billed correctly. That negative timesheet then creates negative gross pay.2. An employee could take paid leave instead of leave without pay (LWOP) and not have enough leave accrued to cover the time off. If this was discovered after the paycheck had been cut, it would be corrected the following pay period by reversing the time, which in turn could cause negative gross pay.21 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    22. 22. Payroll Specific Features – Negative Gross Pay (cont.)22 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    23. 23. Payroll Specific Features – Negative Gross Pay (cont.)Configure Payroll SettingsAdded Negative Gross Pay Method drop-down box with three options:1. Do Not Allow  A payroll edit record will not be created for the employee  The employee will be included in the Compute Payroll Error Report to alert the user of the negative pay situation so that the situation can be manually rectified2. Create Negative Record  A payroll edit record will be created where all tax calculations and deductions are based on the negative amount  The employee will be included in the Compute Payroll Warnings Report to alert the user of the negative pay situation  A paycheck date and number must be manually assigned to the payroll edit record so the negative record can be posted23 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    24. 24. Payroll Specific Features - Negative Gross Pay (cont.)Configure Payroll Settings (cont.)3. Create Net-Zero Record  A payroll edit record will be created for the employee with all taxable amounts, taxes withheld, and deductions set to zero  A deduction will be created (using the Zero Check Deduction from Configure Payroll Settings) for the negative amount, creating a paycheck with a zero balance  The employee will be included in the Compute Payroll Warnings Report to alert the user of the negative pay situation  A paycheck date and number must be manually assigned to the payroll edit record so the negative record can be posted24 ©2012 Deltek, Inc. All Rights Reserved
    25. 25. Check / Advice Sorting
    26. 26. Check / Advice SortingPurposeAdd the ability to primarily sort paychecks and direct deposit advices byemployee name, employee ID, or locator codeAdded secondary sort by employee ID or employee name if the primarysort is Locator Code26 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    27. 27. Check / Advice Sorting (cont.) Manage Locator Codes  Added new application to Manage Locator Codes  It is not required to enter data in this screen in order to assign Locator Codes to employees27 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    28. 28. Check / Advice Sorting (cont.)Manage Employee Information The Locator Code field has been expanded from 6 to 20 characters The new Locator Code table is available through a lookup on the Locator Code field If Locator Code records exist, the Locator Code field value will be validated based on the table If there are no values entered in the Locator Code table, it will not be validated28 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    29. 29. Check / Advice Sorting (cont.)Import Employee Data  The Locator Code field in the import file has been expanded to 20 characters  If at least one record exists in the Locator Code table, the Locator Code value will be validated  If there are no values in the Locator Code table, the Locator Code field value in the file will not be validated29 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    30. 30. Check / Advice Sorting (cont.) Print Paychecks & Print Payment Advices  Can now specify secondary sort value  Added 1st Sort and 2nd Sort drop-down boxes  1st Sort options: Employee Name, Employee ID, and Locator Code  2nd Sort options: Employee Name, Employee ID, and None30 12/11/2012 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    31. 31. Leave Reconciliation
    32. 32. Leave ReconciliationPurposeAdd the ability to correct leave liability amounts in the GeneralLedger (GL) when an employees hourly rate changes32 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    33. 33. Leave ReconciliationReconcile Leave Balances  Current leave liability for the login company will be compared to the GL leave liability for the login company  Journal entry records will be created for the differences between the calculated liability and the GL liability33 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved
    34. 34. Conclusion
    35. 35. ConclusionAbility to set up, accrue, and report local employer-paid taxesManage State Taxes screen enables users to easily turn on or offstate tax withholding roundingNew multi-state tax withholding enables the full amount of statetaxes to be calculated on both employee’s resident and work statesNow payroll taxes based on check date, rather than pay period dateThree different ways to account for negative gross pay: do notallow, create negative record and create net zero recordPrint paychecks/advices by locator codeSystem can generate true-up general ledger adjusting journal entryfor leave accrual balances35 ©2012 Deltek, Inc. All Rights Reserved
    36. 36. Questions36 ©2012 Deltek, Inc. All Rights Reserved
    37. 37. Learn MoreJoin me for session GC-146, Labor Proration in Costpoint 7Visit me at the Meet the Experts – located inPresidential Chambers A&BEmail me at debbiehofheimer@deltek.com37 ©2012 Deltek, Inc. All Rights Reserved
    38. 38. Thank You!

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