Good afternoon. My name is Nikki Mehta. I’m a product marketing director at Deltek and I am responsible for our performance management strategy.
Our goal in the past year has been to ensure that you have the solutions needed to align performance with strategy. For an effective performance management strategy, you need to plan, monitor, & analyze. For monitoring, Deltek Performance Management (Cognos 8) continues to be our enterprise wide, reporting solution for ad hoc query and self service reporting. We continue to expand the capabilities of this product.For analysis, we are currently in development of Costpoint Analytics. Costpoint Analytics provides role based, analytical dashboards and syntheses data across multiple sources.For plan, we have both Cognos Enterprise Planner. We also just launched Costpoint Budgeting & Planning.
To ensure successful projects, Performance Management capabilities is an important part of every aspect of the performance management cycle including BD, PI, P&D, PP& Support.
This slides provides a detailed breakout of the project lifecycle. Highlight in orange is when it’s critical to have the right budgeting & planning solution.When you are pursuing new business, you need to be to able to price proposals based on historical costs of typical projects. Once the contract is awarded, program managers need to able to automatically update the initial budget that was created and staff projects based on resource availability. During performance and delivery, it’s key to continuously monitor the variances of the projects and make adjustments accordingly to improve project performance. Lastly at project closeout, project analysis helps everyone understand what worked and what did not. This will help you in assessing what projects to pursue in the future.
Costpoint Budgeting and PlanningOverview Single, unified application for out of the box: Project & Organizational budgeting, Resource Planning, Forward Rate Forecasting, Project & Financial reporting • Tight integration with Deltek Costpoint, Deltek GCS Premier, Deltek Time & Expense, & MS Projects • Web Based, Excel Look & Feel, Easy to use Interface • 180 out of the box project & financial reports • EVM Cost Perf. Reports (CPR) formats 1-5 • Deployment and Implementation in 1 Week 2009 Deltek, Inc • CONFIDENTIAL • All Rights Reserved. 8
Menu of Goals Customer goals for Budgeting & Planning: 1. Assist Program Managers and Administrators with the daunting task of finishing projects on-time and on-budget. 2. Provide Organizational and Divisional Managers with visibility to be able to manage to a level of operations that supports proposal and billing rates. 3. Facilitate Finance to rein control and drive accountability in the planning and budgeting processes. Costpoint Budgeting & Planning Transforms Chaos into Collaboration9 2007 Deltek, Inc • CONFIDENTIAL • All Rights Reserved.
1. On Time & On BudgetProgram Managers need to successfully deliver the scope of work while meeting technical,cost and schedule objectives The Three Questions of PMs.. • Can we actually do this project for what we proposed? • Where are we today? • If nothing changes, where are we likely to end up? What if your project managers could answer at least two of the “Three Questions” accurately and at will?10
2. Organizational VisibilityOrganizational and Divisional Managers need continuous visibility into projects beingperformed in the organization. • Am I on track with my organization or divisional budgets? • Are the billing rates truly absorbing the actual overhead costs? • How is the organization performing: – For the past 5 years? – How is direct labor impact my organization? • Do I have enough incoming project revenue to meet my organizational budget? (Plug) Reconcile project and divisional Budgets for an organizational view.20
3. Control & Accountability Finance needs to improve, streamline and standardize our planning and budgeting process • Our budgeting and forecasting process is a mess: manual, error-prone and spreadsheet based. • We can’t do any re-forecasting because Excel isn’t flexible. • Do I have enough project backlog to meet my AOP forecast? • Budgets and forecasts vary significantly by department: is there a way to standardize? • We spend too much time planning and not enough know if “planned” aligns with “actual” End the chaos, shorten planning cycles and improve accuracy21
What if you could.. Ensure Traceability Drive Accountability & Standardization Build More Accurate Budgets Adjust Annual Operating Plan Organizational Visibility
Radiance Technologies Case Study Government Contractor • $71 M in revenues, 400 employees • Using Budgeting and Planning Module since Summer 2009Radiance Technologies’ project managers and project controls professionals use Deltek GCS Premier Budgeting and Planning tomanage their projects. “We’ve stopped over runs with Deltek Budgeting and Planning”They use the budget development module to create and change budgets and EACs. “ What used to take me a day to do, I can doin 10 minutes with Deltek GCS Premier Budgeting and Planning.Stacy West, Senior Program Control, Radiance Technologies 30
Camber Case Study Government Contractor • $400 M in revenues, 2100 employees • 3 groups, 25 divisions, 80+ Orgs • Using Budgeting and Planning Module since Summer 2009Deltek Budgeting and Planning allowed Camber to rollout common processes and a tool to 3 groups, 25 divisions and 80+ orgs – allof which had their own processes and nuances when it came to planning and budgeting.“With Costpoint Budgeting and Planning, we are able to accurately project revenues – something we could never do. Before,everyone lived in spreadsheets and you never knew where you were. Now we have visibility and access to all the project budgetsand easily roll them up to the corporate budget. The on-screen analysis with drill downs make it an invaluable tool for Finance andProject controls, managers and administrators alike.”- Robin J. Entrekin, Director-Information Assurance 31