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Deltek Insight 2011: Tips and Tricks of Costpoint Project Setup

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Deltek Insight 2011: Tips and Tricks of Costpoint Project Setup

  1. 1. CP-161Tips and Tricks ofCostpoint ProjectSetupPresented byMartha Manning, Deltek
  2. 2. Enabling Success Project Human Financial Project Manufacturing Resources Management Management Do More Market Teaming CRM and Capture Win More Intelligence Solutions Management Know More Business Performance Management Winning More Increasing Project Improving Cash Reducing the Cost Business Visibility Flow of Compliance2 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  3. 3. Do More Project Human Project Financial Manufacturing Resources Management Management Do More Market Teaming CRM and Capture Win More Intelligence Solutions Management Know More Business Performance Management Project Execution Project & Corp Time, Expense, Reporting, GRC & & Management Accounting Labor, Payroll Compliance3 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  4. 4. IntroductionWelcome!  Martha Manning – Principal Support Analyst  Deltek Costpoint Support – 4 years  Government Project Accounting – 20 years4 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  5. 5. Agenda  Define a project  Describe control screens  Discuss prominent setup screens  Project Master  Subtask screens  List differences for Time and Materials (T & M) projects  Project Labor Setup  Rate Setup  Work Force and Define Rate Sequence  Explain use of alternate project  Options for entering projects  Summary  Question and answers5 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  6. 6. Key Takeaways  The required fields in Maintain Project Master  Prior to charging costs to a project, Project Billing Info must be setup  To bill a project, Project Billing Info must be setup  Basic Revenue Info screen must be setup to recognize revenue on a project  Revenue and Billing have controls through Modifications and Ceilings  Additional setup screens for Time and Material projects  Greater reporting flexibility using Alternate projects  There are other options for entering new projects6 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  7. 7. Define a ProjectAttributes and Types of Projects7 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  8. 8. AttributesAttributes 10000 30 Characters in length Multi-level 10000.A 10000.B Hierarchical Alphanumeric 10000.A.01 10000.A.02 10000.B.01 10000.B.028 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  9. 9. Types of Projects Contracts  Transactional (Cost Plus, T&M)  Fixed Price Delivery Orders CLINs (Contract Line Items) WIP Indirect9 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  10. 10. Project Setup RequirementsControl Screens and ProjectMaster Screen10 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  11. 11. Setup Screens  Control screens  Project settings  Project account group  Project types  Project Limitations (Project/Acct, Project/Org)  Project Master screen  Project number  Project name  Project classification  Project type  Project account group  Owning org11 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  12. 12. Control Screens – Project SettingsUse project settings to determine top level length12 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  13. 13. Control Screens – Project AccountGroupsMust have at least one project account group (PAG)13 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  14. 14. Control Screens – Project Types Drives project reporting User defined14 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  15. 15. Control Screens – Limitations Project /Account Project/Org15 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  16. 16. Project MasterRequired Fields and Subtasks16 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  17. 17. Project Master Screen – RequiredFields Project number Project name Project classification Project type Project account group Owning organization17 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  18. 18. Project Master Screen – OtherFields Billable Project Export Project Apply Cost of Money Active/Inactive Allow Charging Allow Edit Project Work Force Top Level Work Force Cobra Program18 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  19. 19. Additional Subtask Screens Revenue – basic revenue info Billing – project billing info Funding – modifications Limiting billing and revenue - ceilings19 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  20. 20. Levels – Revenue, Billing, Funding, Unbilled 10000Revenue level At or Above Funding 10000.A 10000.B At or Above Ceilings/LimitsBilling level 10000.A.01 10000.A.02 10000.B.01 10000.B.02 At or Above Funding At or Above Ceilings/Limits Our example hasUnbilled funding and At the higher of Revenue or Billing billing at level 3Funding Revenue and Should match the level of work that is funded Unbilled at level 2 20 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  21. 21. Subtask Screens – BasicRevenue Info Used to calculate revenue on the project21 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  22. 22. Subtask Screens – Project BillingInfo Used to invoice project Required Fields  Formula  Format  Remittance  Customer22 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  23. 23. Subtask Screens - Modifications Tracks funding and contract value23 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  24. 24. Subtask Screens – Total Ceilings Limits revenue and billing to funding or contract values24 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  25. 25. Subtask Screens – Direct CostCeilings Limits billing and revenue based on general ledger account25 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  26. 26. Subtask Screens – Burden CostCeilings Enforces ceiling on target, provisional and actual burden rates Overrides rates on target and provisional burden rates26 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  27. 27. Time and Material (T&M)Setup Requirements27 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  28. 28. T&M Setup -Project Labor Project Labor Categories (PLC) Workforce PLC Rates Rate Sequence28 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  29. 29. T&M Setup – (PLC) Project LaborCategories Required on each labor transaction Used to apply billing rates29 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  30. 30. T&M Setup – Assign PLC toProjects Denotes which Project Labor Categories (PLC) a project can use30 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  31. 31. T&M Setup – PLC Rates Used for billing and revenue purposes31 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  32. 32. T&M Setup - Workforce Controls who can charge to the project Helps drive PLC defaulting32 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  33. 33. T&M Setup – Rate Sequence Must be defined at the charging level of the project Tells Costpoint where the workforce is located (from the first line) Tells Costpoint where to get the PLC rate (from first line, then second line)33 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  34. 34. Alternate Projects34 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  35. 35. Using Alternate ProjectsBenefits  Enhances Costpoint reporting capabilities  Can reduce charging project structureConsiderations  Cannot bill by alternate project  Separate maintenance35 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  36. 36. Alternate Project Sample 10000 20000 10000.A 10000.B 20000.A 20000.B 10000.A.01 10000.A.02 10000.B.01 10000.B.02 20000.A.01 20000.A.02 20000.B.01 20000.B.02 A0000 A0000.01 A0000.02 A0000.01.A A0000.01.B A0000.02.A A0000.02.B36 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  37. 37. Alternate Project Setup37 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  38. 38. Other options for enteringProjects38 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  39. 39. Options for entering Projects Clone projects from one to another Use Mass Add Projects Upload Projects to all the required tables using Project Upload39 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  40. 40. Summary  The required fields in Maintain Project Master  Prior to charging costs to a project, Project Billing Info must be setup  To bill a project, Project Billing Info must be setup  Basic Revenue Info screen must be setup to recognize revenue on a project  Revenue and Billing have controls through Modifications and Ceilings  Additional setup screens for Time and Material projects  Greater reporting flexibility using Alternate projects  There are other options for entering new projects40 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved
  41. 41. Questions and Answers www.twitter.com/deltek www.facebook.com/deltekinc www.linkedin.com/company/163414 www.youtube.com/user/deltekinc41 5/22/2012 ©2011 Deltek, Inc. All Rights Reserved

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