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4 Simple Steps to
Complete Data
Traceability
2
Why is Traceability Important??
 Successful audits
 Track process adherence
 Scope comprehension
 Accurate data
 Jo...
Trace that Data
3
4 Steps to Achieving Traceability
4
Step 1: Plan your project structures with the output you want in
mind
Step 2: Define a...
5
Create an Architecture for The Project
Architect the schedule with the end in mind
 Statement of Work
 Work Breakdown ...
Value of Project Architecture
6
 Increased visibility and control
 Gives all team access to the data that interests them...
Build the Processes and Keep on Improving
Them
7
 Start with the basics, then go big
 Be consistent and apply processes ...
8
What Process and Who is Responsible?2
Monitor adherence to
established processes.
Data Collection
Data collection takes a tremendous amount of time…
be thoughtful about how you collect and store your info...
The Power of Data
Go from being data rich and knowledge poor to
managing by exception.
3
19
 Provides actionable information and will tell you
how you are doing along the way
 Most are financial metrics such as:
...
Guideline for Picking KPIs
12
 Avoid “death by KPI” - sometimes less is more
 Assure the underlying data is correct
 Th...
Steps to Perform Data Traces
13
 Have the process maps ready and provide to the audit team in advance
 Pick up each bloc...
Want to Learn More?
Click here to download the
White Paper
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4 Simple Steps to Complete Data Traceability

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How can you simply gain full traceability into your project information? Learn how to adopt four simple steps to understand your data and be better prepared for internal and external audits.

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4 Simple Steps to Complete Data Traceability

  1. 1. 4 Simple Steps to Complete Data Traceability
  2. 2. 2 Why is Traceability Important??  Successful audits  Track process adherence  Scope comprehension  Accurate data  Joy of being compliant  Happy customers Definition: “The ability to trace application, location, and history of an activity or item by means of recorded data” What and Why – Traceability Into Your Data
  3. 3. Trace that Data 3
  4. 4. 4 Steps to Achieving Traceability 4 Step 1: Plan your project structures with the output you want in mind Step 2: Define and track project management processes Step 3: Ensure data integrity Step 4: Perform regular data quality checks 1 2 3 4
  5. 5. 5 Create an Architecture for The Project Architect the schedule with the end in mind  Statement of Work  Work Breakdown Structure (WBS)  Cost Breakdown Structure (CBS)  Organizational Breakdown Structure (OBS)  Resource Breakdown Structure (RBS)  Project Manager Names  Dates – Baseline and ETC  EVTs – Earned Value Techniques  Physical Percent Complete  Milestones 1
  6. 6. Value of Project Architecture 6  Increased visibility and control  Gives all team access to the data that interests them  Provides basis for robust reporting for CAM, IPTs, and the overall project team  The coding becomes the integration point for the cost management and resource management system  The upfront effort to code the schedule and keep it up to date will pay off in efficiency and accurate reporting 1 1
  7. 7. Build the Processes and Keep on Improving Them 7  Start with the basics, then go big  Be consistent and apply processes uniformly  Involve the team to help gain buy-in  Monitor the process  Adjust or improve the processes as you evolve The PMBOK (Project Management Body of Knowledge) is an excellent source of information 2 11 2
  8. 8. 8 What Process and Who is Responsible?2 Monitor adherence to established processes.
  9. 9. Data Collection Data collection takes a tremendous amount of time… be thoughtful about how you collect and store your information!  Architect your projects with coding and breakdown structures that support rapid collection of “like” information − WBS − OBS  Choose tools that enable project-based information to be collected and tied to the book of record  Keep a repository of reports and artifacts 3 18
  10. 10. The Power of Data Go from being data rich and knowledge poor to managing by exception. 3 19
  11. 11.  Provides actionable information and will tell you how you are doing along the way  Most are financial metrics such as: − Cash − Profit − Revenue − Growth − New Orders Quantifiable measures used to gauge or compare performance of meeting strategic & operational goals! What is a KPI/Metric? 11 3
  12. 12. Guideline for Picking KPIs 12  Avoid “death by KPI” - sometimes less is more  Assure the underlying data is correct  The results tie to overall corporate goals  Benchmark both externally and internally  Incorporate any learning and evolve your measures 3
  13. 13. Steps to Perform Data Traces 13  Have the process maps ready and provide to the audit team in advance  Pick up each block on the process map for the auditors to follow  Utilize screens shots from systems of record  For PM data you can use PM Compass as an electronic CAM Notebook  Assure your CAMs and IPT leads are familiar and KNOW the processes 4
  14. 14. Want to Learn More? Click here to download the White Paper

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