Train the Technology Trainer: Creating Successful Presentations


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Presented to NEFLIN Members in February 2014.

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Train the Technology Trainer: Creating Successful Presentations

  1. 1. Train the Technology Trainer: Creating Successful Presentations Presenter: Diana Silveira Novare Library Services
  2. 2. Agenda Writing course descriptions, titles and agendas to help set up realistic expectations from attendees Creating a logistics pre-training checklist to help ensure you and the location are ready to go Managing the unexpected - from tech issues to problem participants Developing basic presentation skills and techniques for successful public speaking
  3. 3. Creating Your Course
  4. 4. Creating Objectives  How long is the course?  Who is your audience?  What is their goal?  What 1 thing overall should attendees walk away with in this time frame?  Can this be broken down into points?
  5. 5. Creating the description To the point – no more than 3-4 sentences Bullet Points Action Verbs Watch language for over-promises “Learn” “Become an Expert” They can “Listen” “demonstrate” “practice”
  6. 6. Title Denote Tone Avoid cute names Title should give an idea of course 5-7 words
  7. 7. Downloading Pride and Prejudice V Free Ebooks for Your Kindle
  8. 8. The Presentation Introduction Key Points Examples, Demonstrate Summarize Yourself Call to Action Next Steps Audience Challenge How to follow-up
  9. 9. Create an Outline Introduction Body Point 1 sub-point sub-point sub-point Point 2 sub-point sub-point sub-point Point 3 sub-point sub-point sub-point Conclusion
  10. 10. Advertising
  11. 11. Creating the Advertising Title Time Location 1 sentence at most description How to get more information Visual
  12. 12. What is good? What could be improved in these ads?
  13. 13. Image Sources Microsoft Office Creative Commons
  14. 14. Activity Time Create a Course – you can present in 10 minutes or less.
  15. 15. Creating a training checklist - Presentation Tech Requirements Props Handouts Room Set Up
  16. 16. PowerPoint and Alternatives PowerPoint, Prezi, SlideRocket, Google Docs
  17. 17. Tips • Graphics • Don’t Read • Don’t Print Slides • Remember it will be big and needs to be clear
  18. 18. Room Set-up
  19. 19. Seating Chairs should face away from the door and windows if possible, to minimize distractions. Avoid having the sun in anyone's eyes or having glare interfere with their ability to see any visual materials.
  20. 20. What type of seating? Is the class hands-on? How many are expected? What style is the class?
  21. 21. Theatre Style This is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.
  22. 22. Theatre Style Pros Good for large groups when reading/writing are not required Cons Elevation changes needed for large groups No writing surface Minimal group interaction
  23. 23. Theatre Style Set-up hints Rows can be circular, semi-circular, straight, or angled Offset each row Narrow chairs – space them If you have the space, allow for 24” between
  24. 24. U- Style or Hollow Square A series of conference tables set in the shape of the letter U, with chairs around the outside. Used for • Meetings • discussion groups • speaker will act as part of audience. • Not recommended for food events or if note taking is required. Image from:
  25. 25. U Style Pros Good work space Good interaction between participants Ideal when audio-visual or speakers are involved Cons Not ideal for larger group
  26. 26. U-Style or Hollow Square A minimum of 2’ of table space per attendee. Avoid the “U” set-up for groups greater than 25
  27. 27. Classroom Style Rows of conference tables with chairs facing the front of a room (and usually a speaker), providing writing space for each person. Used for hands-on classes long sessions Sessions with refreshments
  28. 28. Classroom Style Pros Presenter can see all participants Accommodates large groups in less space Cons Minimal interaction possible Participants only see each other’s backs Image & More Tips from
  29. 29. Classroom Style Set-up hints • Angle toward the speaker. • Approximately 2’ of space per person at each table • Minimum space between tables is 3’.
  30. 30. Technology Tip: find out who is the tech guru at the location and talk beforehand if possible Plan A Plan B Schedule for testing each
  31. 31. Emergency Kit: - Screen Shots of “Live” Demonstrations - Presentation on Flash Drive - Power Cords
  32. 32. Classroom Materials Handouts Follow-up details Help! Contact Information Web Resources Where to get information from today’s presentation
  33. 33. graphics Bullet Points Contact Info Download this template at:
  34. 34. They may forget what you said, but they will never forget how you made them feel. – Carl W. Buechner Presentation Skills Quotes from:
  35. 35. Golden Rules Know Your Audience Know Your Topic Bring Your Passion
  36. 36. Tips for Success Practice Be Prepared Know Your Material Get to a Room Early and “Own it” Visualize Success Know: Your audience wants you to succeed Don’t Apologize for nerves Focus on the message Dress Comfortable but Professional
  37. 37. Remember: You are the expert You are awesome
  38. 38. Be Confident  Try a Power Pose (before they see you)  Mingle More awesome tips at: Ann Cuddy:
  39. 39. Shake those nerves Math Breathing Exercises Don’t forget to eat – and regulate caffeine
  40. 40. Activity Break into groups and create a presentation.
  41. 41. Part 2 You will evaluate everybody – on two things: Liked Best Next Time
  42. 42. Follow-Up This Course
  43. 43. Managing the Unexpected The Audience The Questioner The Side tracker The Side-talker The Distracted
  44. 44. The Technology Remember Plan B Take a short break if needed More on – and regroup Humor
  45. 45. Questions
  46. 46. Contact Information Diana Silveira Great for sharing slides  877-816-9638