TBLC Workshop Lunch & Learn - Utilizing the Cloud


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The biggest trend today is utilizing the 'cloud.' The cloud is a phrase used to describe moving document storage away from devices and to Internet-based locations. Cloud-based computing has several benefits including ease of collaboration, accessibility of information on multiple PCs and devices and can save organizations money and space. There are multiple companies offering cloud services, join Diana to explore the cloud and offer pros and cons of several popular cloud services including DropBox, Amazon Cloud and Google Docs.

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  • Press F5 or enter presentation mode to view the poll\r\nIn an emergency during your presentation, if the poll isn't showing, navigate to this link in your web browser:\r\nhttp://www.polleverywhere.com/multiple_choice_polls/LTE4NjA5NjYyODgIf you like, you can use this slide as a template for your own voting slides. You might use a slide like this if you feel your audience would benefit from the picture showing a text message on a phone.
  • Public cloudPublic cloud describes cloud computing in the traditional mainstream sense, whereby resources are dynamically provisioned to the general public on a fine-grained, self-service basis over the Internet, via web applications/web services, from an off-site third-party provider who bills on a fine-grained utility computing basis.[13][edit]Community cloudCommunity cloud shares infrastructure between several organizations from a specific community with common concerns (security, compliance, jurisdiction, etc.), whether managed internally or by a third-party and hosted internally or externally. The costs are spread over fewer users than a public cloud (but more than a private cloud), so only some of the benefits of cloud computing are realised.[43][edit]Hybrid cloudHybrid cloud is a composition of two or more clouds (private, community, or public) that remain unique entities but are bound together, offering the benefits of multiple deployment models.[43][edit]Private cloudPrivate cloud is infrastructure operated solely for a single organization, whether managed internally or by a third-party and hosted internally or externally.[43]They have attracted criticism because users "still have to buy, build, and manage them" and thus do not benefit from lower up-front capital costs and less hands-on management,[44]essentially "[lacking] the economic model that makes cloud computing such an intriguing concept".[45][46]http://en.wikipedia.org/wiki/Cloud_computing#Community_cloud
  • - Photo Stream album that holds a rolling collection of your last 1000 photos. iCloud stores new photos for 30 days
  • Box:In addition to storing files, Box provides a number of applications, like Web Documents and Zoho, an online productivity suite. Box also offers a solid app for the iPad and iPhone, which provides much of the service’s functionality on the go. Users can also connect to an Apple-Air-Print-enabled printer for wireless printing.Out of all the sites, Box is easily one of the most user-friendly, especially for those who aren’t as familiar with this type of service.The lowdown: Free 5GB, fast uploads, simple functionality, well-designed site
  • Each of Apple, Amazon and Google is offering a pretty amazing deal for storing your digital music. From zero to $25 per year, the pricing is almost irrelevant considering how much storage you get. If you have a decent music collection, you're talking about archiving 50 GB worth of music at the least.There are tradeoffs with each of the three services. With Amazon or Google, you need to upload all of your music - which will likely be a big bandwidth and time hog. Apple's iTunes Match gets around that pain point by "matching" songs you have with songs on its servers. That's a very compelling advantage to iTunes Match.
  • heavily transactional, are I/O sensitive or involve sensitive data, are not advisable to go shift into a cloud environment.
  • TBLC Workshop Lunch & Learn - Utilizing the Cloud

    1. Utilizing the Cloud Diana Silveira, Novare Library Services www.slideshare.net/dee987
    2. Source: http://holykaw.alltop.com/the-generation-gap-comic?tu2=1
    3. Agenda• What is the Cloud?• General Considerations• Pros and Cons of Popular Services• Tips for Success
    4. Define• Off-site• 3rd party vendor• Web-based• Self-service• Scalability• Flexibility• Lower cost• Accessibility Pic Source: http://en.wikipedia.org/wiki/File:Cloud_computing.svg
    5. “I get that the cloud is coming and one daywe‟ll all be pushed to keep most of our stuff inthe „sky.‟ Just look at Apple‟s new MacBook Airline. The largest internal flash memoryavailable is 256 gigabytes. In this digital agethat‟s likely not enough to hold most user‟scurrent content. And as more (read: all)computers move to flash memory eventually,the cloud will become the offsite storage vesselfor us all.” … Brian Sullivan, CNBC Source: http://www.cnbc.com/id/44892279
    6. Types of Clouds Private Cloud Public Community Cloud Cloud
    7. The Cloud: Advantages• Access, Operate anywhere• Easy Implementation• Disaster Planning• Distributed Network• Bandwidth• Reliability• Easy to join, easy to quit• Security• SaaS (software as a service)
    8. General Considerations• Internet-Based• Privacy• Security• Fee v Free• heavily transactional applications are not recommended
    9. How much storage? Chart Source: http://bit.ly/MAPwz5
    10. Popular Commercial Cloud Services• Google Drive• SkyDrive• DropBox• iCloud• Amazon
    11. Google Drive• Document-based• Upload folders, files, in native format• Create, edit in doc format• Customizable Privacy Levels• Android & Apple Apps• 1,024MB Free with personal account ($0-$256 -1TB) https://drive.google.com/
    12. Microsoft SkyDrive• 25GB of online storage Free• Stores in either Public, Private or Personal folders• Free access to the Microsoft Office web apps can create - Word, Excel, Powerpoint or OneNote documents for Free. https://skydrive.live.com/
    13. Microsoft‟s Bold Move• New Office will be tied to the SkyDrive• Work will be “all of your work will be safely backed up, forever, quietly, automatically”• Outlook.com• Try it now:http://www.microsoft.com/office/preview/en Quote: http://bit.ly/MAQGus Screenshot: http://bit.ly/MAQSKc
    14. Dropbox• Offline & Online Access• Access through Web• Desktop Program (acts like regular PC folder but syncs• Adjustable File Privacy Levels from private to public• 30-day history of work. – Back-up and Undos• SSL• Up to 2GB Free ($0-$499@yr for 500GB)• Be aware: Based on Amazon S3 service
    15. SugarSync• Mobile and Desktop• (requires download)• Free Version
    16. ICloud• Mac-based• 5GB Free• Photostream is “free”• Automatic cloud storage• 5GB Free• Up to 50GB - $100@yr
    17. Amazon Cloud• S3 Storage – “Simple Storage Service” – Pay for what you use – For the more advanced user• Cloud Drive – User-Friendly – 5GB Free – 1000GB ($1000 @yr) – Songs Bought on Amazon Free – Works with Amazon Cloud Player
    18. Other Cloud Services• Egnyte• OCLC Web Scale• Box
    19. What‟s the “best cloud service?”
    21. Music Clouds – Marketplace Explosion
    22. Cloud-Based Phone Systems• “Digital” Phone by your cable company• Twilio• OneBox• Google
    23. Back-up• Carbonite• Symantec
    24. Others?What do you use and why?• Google Voice• Kindle Fire• Google Talk
    25. General Tips for Success• What is the goal? – Collaboration – Disaster Planning/Back-up – Off-Site Storage• What are your ACTUAL storage needs? – What is the file size today? How fast is it growing? – Side Note: Do you need to “digitally declutter”• How, where, what do you need and when?• Multiple solutions might be the solution• Privacy, Security are still concerns
    26. QUESTIONS?
    27. Contact @novarelibrary facebook.com/novarelibraryservices delicious.com/dee987/cloud Novarelibrary.com/news diana@novarelibrary.com 877.816.9638 www.slideshare.net/dee987