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TBLC: Increase Productivity & Online Tools

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Overwhelmed? Are you spending more time looking for information that finishing your projects? Are you chronically late or surprised by meetings? This workshop is just for you!

During this two-part session, delve into online & mobile based resources to help you organize your professional life. These resources will help you become more productive, save time, be less stressed- and overall give you the ability to serve your users at higher level.

Published in: Technology
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TBLC: Increase Productivity & Online Tools

  1. 1. INCREASE PRODUCTIVITY: TIPS & ONLINETOOLS TBLC Series Presenter: Diana Silveira
  2. 2. Agenda • Declutter • ManagingYour Inbox • Organize Incoming Data • Managing Social Media • KeepYourself onTask • BrowserTools • CollaborativeTools • AdditionalTips/Tricks &Tools
  3. 3. DECLUTTER
  4. 4. Clean UpYour Digital Space
  5. 5. Remove Duplicate Files Duplicate Cleaner DupeGuru
  6. 6. Move Collaborative Work to the Cloud Google Drive Dropbox OneDrive
  7. 7. Rename/Move Files
  8. 8. Delete what you don’t need
  9. 9. YOUR INBOX
  10. 10. Open Email Efficiently • Do • Delegate • Defer • Reply • Delete
  11. 11. Boomerang
  12. 12. Unroll.me
  13. 13. Avoid Enrolling in the future • Use a fake email address (GuerillaMail, Mailnesia) • Create accounts w/ social media
  14. 14. Schedule Email • Every time you check email – 15 minutes is wasted • Set a time limit/schedule visits to your inbox
  15. 15. AdditionalTips • Email is NOT your to-do list • Delete without opening • Pick up the phone • Turn off Push Notifications on Phone • Minimize the CC/BCC • Canned Responses! Image http://goo.gl/lcBDnu
  16. 16. • Internal Chat/Filesharing Services like: HipChat or Slack • IM • Phone • Google Hangouts/Join.me Email is not always the right tool
  17. 17. ORGANIZING INCOMING DATA
  18. 18. Time for an Information Diet
  19. 19. Feedly
  20. 20. Flipboard
  21. 21. Pocket
  22. 22. AUTOMATEYOURSELF
  23. 23. IFTTT www.ifttt.com
  24. 24. SOCIAL MEDIA
  25. 25. STREAMLINE FACEBOOK
  26. 26. Turn off auto-play video
  27. 27. Customize your News Feed
  28. 28. Change Notification Settings
  29. 29. Automate with IFTTT
  30. 30. HootSuite
  31. 31. Friends+Me
  32. 32. Challenge • Declutter your PC: duplicate cleaner • OrganizeYour Email: Boomerang, Unroll.me • Set Up a Recipe: IFTTT • OrganizeYour social media
  33. 33. INCREASE PRODUCTIVITY: TIPS & ONLINETOOLS Part 2 TBLC Series Presenter: Diana Silveira
  34. 34. Part 1: Review and Questions • What challenge did you complete? • What was the biggest surprise?
  35. 35. KEEPYOURSELF ONTASK
  36. 36. Wunderlist
  37. 37. Any.do
  38. 38. Google Keep
  39. 39. WhatTask Manager do you use? • Outlook – Calendar Feature • Notepad • Pocket Planner
  40. 40. Not sure where time is going?
  41. 41. StayFocused
  42. 42. PomodoroTechnique • PomodoroTechnique: “uses a timer to break down work into intervals traditionally 25 minutes in length, separated by short breaks.” More: https://goo.gl/2k6NN
  43. 43. Toggl • Toggl
  44. 44. RescueTime RescueTime: Install on a browser or on your PC
  45. 45. BROWSERTOOLS
  46. 46. Shorten URL to share • Goog.gl (Chrome) • To.ly (Firefox)
  47. 47. Privacy Essentials Lightbeam Terms of Service
  48. 48. Ad Block Plus
  49. 49. Beware of imposters
  50. 50. LightbeamFirefox Only
  51. 51. Password Manager • Lastpass • Dashlane • Firefox Chart Source: http://goo.gl/uBwhw
  52. 52. Become more efficient
  53. 53. Comprehend a little faster
  54. 54. Have the web read to you: SpeakIt Chrome Only
  55. 55. Dictation.io Chrome Only or visit dictation.io
  56. 56. Read without distraction • Evernote Clearly • Instapaper • Pocket • Feedly
  57. 57. TIPS FOR A SUCCESSFUL MEETING https://goo.gl/6usRWS http://goo.gl/P0Ejzi
  58. 58. Source: https://goo.gl/FVEJgy
  59. 59. WrittenAgendas 24-48 hours in advance
  60. 60. Meetings are not for sharing information: what is the purpose?
  61. 61. Make sure decision-makers are present
  62. 62. Stay on Schedule
  63. 63. Parking Lot new or off-topics
  64. 64. Send important information out in advance
  65. 65. Create your own to-do list & notes
  66. 66. At the end of a meeting • Assign/Restate all tasks • Set Deadlines (before the next meeting) • Create next meeting • Agree to in-between communication tools • Share notes/minutes within 24 hrs
  67. 67. ONLINE COLLABORATION
  68. 68. Join.me
  69. 69. Google Hangout
  70. 70. UberConference • No PINs for Organizer • Up to 10 callers • Recording • Mobile Access • Best hold music ever
  71. 71. Features • All OS: phone, desktop, web • Up to 25 people • Business Manager Recording Feature
  72. 72. Facebook Groups • Everyone is already there • Threaded discussion/easy sharing
  73. 73. Google Drive Image: http://goo.gl/V1y84
  74. 74. Evernote
  75. 75. Slack
  76. 76. WhatsApp
  77. 77. wikis • PBWorks • Central Desktop Compare softwares: http://www.wikimatrix.org/index.php LibGuides!
  78. 78. WordPress.com • https://wordpress.com/ v. org • WP _ 1GB Free • Alternatively: Google Sites/Wix
  79. 79. Doodle doodle.com/
  80. 80. Evernote Penultimate • Draw and take notes • Share with Evernote
  81. 81. What productivity tools/tips can you share? • Collaborative Whiteboards • Collaborate
  82. 82. DISCUSSION & QUESTIONS
  83. 83. diana@novarelibrary.com slideshare.net/dee987 Diana Silveira www.novarelibrary.com

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